Best ATS Software for Your Business

An applicant tracking system (ATS) software is a comprehensive solution designed to automate the entire recruiting process. From job posting to onboarding, it helps HR teams efficiently manage everything related to recruitment. It also provides solutions to recruiters' challenges and pain points. ATS Software functions as:

1. A storehouse of information about job candidates, including resumes, cover letters, reference checks, and other recruitment and interviewing data that HR teams can quickly access and organize.
2. Tracks candidates through the entire hiring process, from initial contact to a final offer.
3. Identifies the best fit for a role based on the parameters set in advance by HR. Eliminates the need for manual screening of applicants, eliminating the risk of human error.
4. Automates time-intensive administrative tasks such as manually reviewing applications, reading resumes, scheduling phone calls, and sending notifications and follow-up emails to job candidates and employers.

How Do Applicant Tracking Systems Work?

Suppose an applicant system submits an application for a particular job through the applicant management; then, all of his or her individual information, which includes the contact address, contact mode, educational highlights, professional experience, the basic cover letter, and the curriculum vitae, will get uploaded to the system.

The company management can view the details, send candidates an email or other related notices, and conduct interviews. The details can be passed from stage to stage in accordance with the candidate’s performance in the selection process.

It becomes handy for the personnel management staff to manage the records of the selected candidates for all organizational matters, including payroll creation.

1. Search candidates based on their qualification level, age, years of experience, and even the school/college they attended

2. Manage the resumes efficiently without having to use cumbersome methods of making electronic files and folders that make the database a huge task

3. Connects with your website and updates all the candidate requirements by posting job requirements

4. Maintains a good database of clients and candidate tracking

5. The applicant management information system software allows you to collaborate with all your sources ie. Social media resumes emails as well as data saved in storage devices.

6. A one-stop look at all the activities of the hiring process is possible without disturbing other staff or team members.

What are the Benefits of ATS Software?

Several reasons recruiters are adopting online applicant tracking systems to transform their talent acquisition process. Here are some prominent advantages of applicant tracking systems that can have a huge positive impact on your bottom-line results –

1. Streamlines the Hiring Process:

An Applicant Tracking System acts as a one-place recruitment stop for all resumes, applications, and forms. It streamlines the talent acquisition process by systematically sorting, filtering, and storing recruitment-related data. Your recruitment process is simplified and you have a constantly updated talent databank to cater to all your manpower requirements.

2. Integrates All Recruitment Channels:

Applicant tracking systems can largely increase the social reach of your organization by integrating with various social media channels such as LinkedIn, Facebook, and Twitter. It is also mobile-friendly so potential employees can easily apply directly for jobs through their smartphones, enhancing accessibility and convenience.

3. Unique Place For All Applicant Records:

With competition rising every passing day, maintaining records of all the candidates has become an uphill task. An ATS software helps you get all your forms and applications in one place. It also allows sorting, sharing, and even contacting candidates. If hired, that employee can be integrated directly into the Applicant Tracking System software to avoid onboarding chaos.

4. Social Media Integration:

These days, most applicant systems allow users to connect to social media platforms automatically, and that too of their own choice. One of the biggest advantages of ATS Software is sharing information about your job openings through social media. Be it Facebook, LinkedIn, or any other platform, ATS automation allows you to reach and contact talented candidates.

5. Increase Your Candidate Pool:

By using ATS integration, you can manage as many platforms as you need to develop your own exclusive pool of qualified candidates. Also, the best Applicant Tracking Systems allows candidates to apply directly to your company from any platform. This will help your company create a database of the candidates and finally ‘scan’ their talents. All other methods to create such a database will result in chaos.

6. Easily Meet The Mobile Demand:

Surveys are conducted, and it shows that 7 out of 10 job seekers use mobile devices to apply for any job. Therefore, developing an ATS mobile-friendly software becomes necessary so one cannot miss the opportunity to hire quality candidates. Having a mobile-friendly Applicant Tracking System increases your talent pool by a whopping 70 per cent.

7. Conserve Time, Reduce Drop Off:

ATS integration platform is very much reliable when it comes to saving time. Whether it is automated social sharing or managing email templates or delegating tasks, ATS automation performs everything and saves valuable time for the HR personnel. One of the most important things is that you do not have to look at unqualified resume application forms when using an applicant tracking system.

8. Affordable:

One of the cheapest services an organization can afford is having ATS software in place. Once you compare how much you are paying for the job ads and recruitment agency fees, you will come to know that implementing top ats screening tracking systems is much cheaper. In the US, it is estimated that a company tends to save more than $9000 annually if they use the best applicant tracking software for their recruitment process.

9. Avoid Interview Blunders:

We all have witnessed interview blunders and often faced them as well. Fluency in the language is the most important protocol in an interview, and certain words or questions are prohibited. ATS Automation helps you avoid these blunders and ensures that you, as an HR personnel, are unbiased and compliant with all the set protocols of your Organization.

10. Customizable And Configurable:

Corporate offices, Manufacturing units, and even Retail stores prefer a system that can offer custom application processing. And the ATS system is known for its superb configuration and customization features. A Company or Organization can add and customize different features according to their requirements.

11. Eliminate Non-Qualified Applications:

The Applicant Tracking System can literally handpick job applicants by selecting the best applicant per the organisation's requirements. The ATS system sets all the requirements per se: Years of Experience, Personality, and Analytic Assessment, Qualification Assessment, and Skill Assessment - all of which ultimately bring out a candidate with relevant skills required for the job.

12. Increase Employee Retention:

ATS software solutions play a vital role in selecting the right person for the job, so there will be a likelihood that both the employer and employee are satisfied with each other. With the best Applicant Tracking System in place, the Company can easily solve all these cumbersome issues and enhance its image. Undoubtedly, applicant tracking systems can completely transform your recruitment process.

What are the Key Features of ATS Software?

1. Job Board Access

Your site’s career page holds the details about positions that are open. One of the significant ATS tools for recruitment allows you to access the job board and other job portals from the software platform. Apart from easy access, the applicant tracking system also allows posting multiple posts, tracking the applicants, and interacting with queries or applicants via the platform, making it a one-spot solution. This feature helps to create a paper-free recruitment process.

2. Candidate Search

A company would resort to numerous sites, advertisement portals, company sites, and internal recruitment to find the right candidate. Thus, you will receive applicants from numerous platforms for any given position. A reliable application tracking software will help you pull all the applicants from different platforms into one to allow you to search, view, sort, or rank the candidate based on any feature or element.

3. Candidate Screening

Some high-end ATS software for recruitment holds an intricate intelligent automation system, which can screen the candidates based on a resume application form filled out by the candidates. During this screening process, the system automatically sorts candidates suitable for the position based on fundamental criteria like qualification, experience, place of operation, and others. It helps reduce the time wasted on surfing through unmatched resumes to find suitable talent.

4. Resume Data Storage

Application tracking software aid in the storage of applicant management information, including their resume. Every time a new applicant system applies for a position, his/her resume should be saved, allowing you to have a resource pool. This resource allows you to find relevant skills when required. In this dynamic labour market, the company’s ability to find talent as soon as possible to fill a position is critical.

5. Collaboration

ATS apps to manage recruitment for larger organizations require more sophisticated features than others. The system accommodates collaboration features like sharing information, designing a workflow, tracking the team's progress, etc.

6. Integration of Recruitment

Automatic job application software allows handling all stages of recruitment from one platform. This feature allows even large organizations to integrate the entire process with minimum resources. The system also allows you to have a transparent recruitment process, making it easier for auditing and appraising.

7. Interview Scheduling

The free applicant tracking system lets you contact your candidates in one click, providing information about interview dates. One can use the chatbot to give 24/7 access to standard queries. Some of the applicant management and ATS software can manage interviews can remind both the interviewer and interviewee about the interview before it starts.

8. Onboarding Tools

The use of ATS software for recruitment does not stop selecting the desired applicant. The platform offers numerous tools to quicken the induction process during the onboarding process. You can create resource pages, share information, allow newbies to access paperwork, provide information about the company, job profile, etc.

Applicant Tracking System by Company Size

It is said that the future of any organization depends on the quality of employees it gets onboard. The applicant management serves to be your best companion in this regard. It goes without saying that whether you are a big, medium, or small-sized enterprise, implementing applicant tracking system software is a must-have for your company.

It is somewhat similar to Customer Relation Management (CRM) software but is more inclined to collect, organize, scrutinize, filter, appoint, and onboard applicants.

We all know there is a lot of recruitment in a big enterprise; to meet these requirements, the applicant tracking software needs to be extremely powerful.

	IBM Talent Management	ZipRecruiter	Zoho People
Free Trial	check_circle	check_circle	check_circle
Available Device	check_circle	check_circle	check_circle
Language	English	English	English, Arabic, Dutch, French etc.
Company Size	Medium and Large	Medium and Large	Medium and Large
Social Media Integration	check_circle	cancel	cancel
Candidate Check	check_circle	check_circle	check_circle
Job Posting	check_circle	cancel	cancel
Interview Scheduling	cancel	cancel	check_circle
Sourcing Metrics	cancel	cancel	check_circle
Career Page Layout	check_circle	cancel	check_circle
Onboarding	check_circle	check_circle	check_circle
Integrations	cancel	check_circle	cancel

ATS Comparision for Medium-Sized Applicant Tracking System

Choosing the automatic job application software for a medium-sized business requires you to do a bit of advanced homework. For medium-sized companies, there is a good chance to grow bigger, so it is always advisable to go for scalable ATS recruitment software.

	JobDiva	SmartRecruiters	iCIMS Talent Acquisition
Free Trial	check_circle	check_circle	check_circle
Available Device	check_circle	check_circle	check_circle
Language	English	English, German, etc.	English, French, etc.
Company Size	Medium & Small	Medium and Large	Medium and Large
Social Media Integration	check_circle	cancel	cancel
Candidate Check	check_circle	check_circle	check_circle
Job Posting	check_circle	check_circle	check_circle
Interview Scheduling	check_circle	cancel	check_circle
Sourcing Metrics	check_circle	check_circle	cancel
Career Page Layout	check_circle	check_circle	cancel
Onboarding	check_circle	cancel	check_circle
Integrations	cancel	cancel	cancel

ATS Comparision for Small-Sized Applicant Tracking System

A small-sized business often has limited finance, so the first and foremost thing to be considered in mind while buying an applicant system is its pricing.

	BambooHR	ApplicantStack	Recruiterbox
Free Trial	check_circle	check_circle	check_circle
Available Device	check_circle	check_circle	check_circle
Language	English, Dutch, German, etc.	English	English
Company Size	Medium & Small	Small Sized	Small Sized
Social Media Integration	check_circle	cancel	cancel
Candidate Check	check_circle	check_circle	check_circle
Job Posting	check_circle	check_circle	check_circle
Interview Scheduling	check_circle	check_circle	check_circle
Sourcing Metrics	check_circle	check_circle	check_circle
Career Page Layout	check_circle	check_circle	check_circle
Onboarding	check_circle	check_circle	cancel
Integrations	check_circle	check_circle	check_circle

Consideration of Applicant Tracking System

Applicant Tracking Software is a handy tool that streamlines your hiring process and makes HR management seamless. However, choosing an ATS software that best addresses your organization’s needs and seamlessly integrates with your existing system is important.

1. Consider from a Recruiters Perspective:

The recruiters are the ones who take off the recruiting needs of the company. They have their own way of doing things, and they are the ones who’ll use the ATS software on a regular basis. These people will find out the software that will be the best to handle daily computations. This will not just lead to selecting the most suitable applicant tracking software; your employee will also feel that you value their input.

2. Determine the ATS Priorities of your Firm:

You can easily choose when you know what you expect from ATS software. These desired features can then be ranked based on priorities so that you can look for those features while reviewing various ATS software.

3. Consider Compliance Needs:

When assessing various applicant tracking systems, you should also look for compliance. The ATS software should address your firm's compliance needs, else there would be a lot of paperwork involved afterwards and you might even be liable to pay a hefty fine.

4. Go for the Demo:

It is always a wise move to request a demo of the software before finalizing it. During the demo of the applicant system, you should ask the vendor to give you details of the plus and minus of the software. You should know the capabilities of the applicant tracking system. Job seekers should be able to apply easily on the platform, while recruiters should make hiring decisions quite easily.

5. Consider Customer Support:

When choosing an applicant management system, vendor support is a crucial factor. Most vendors may offer 24*7 customer support. If required, you should also speak to the vendors regarding your concerns to assess the quality of customer support. You should always choose an ATS software that comes with timely as well as high-quality support.

Beat Applicant Tracking System Bots?

Today, almost 95% of large and small organizations rely on online applicant tracking (ATS robots) to pre-filter resumes before recruiters take a look. The system scans resumes for predefined keywords and phrases, scores them based on relevancy, and then sends out the most qualified ones for human review.

Check out a few tips for writing a resume that an applicant tracking software will approve:

1. Optimize Your Resume with the Right Keywords:

The basic rule of writing an applicant management ATS-friendly resume to get past the bots is to optimize your resume with the right keywords. While filtering the resumes, the applicant tracking system will look for key phrases related to the job qualification.

2. Do Spell-Check Before Sending In:

Spelling is critical. While a human can at least figure out the meaning of your spelling mistake, ATS software will reject your file directly. So now that you are dealing with bots, you can’t afford to have spelling mistakes. That’s why always double-check your resume before sending it in. You can easily avoid it by using a spell-checker and being extra careful.

3. Keep the Format Simple:

To make ATS platform-friendly resume, always stick to the standard resume application format in a normal font such as Arial, Times, and Courier. Avoid using images, charts, logos, and other graphics for the extra touch. Bullet points are a great way to highlight your skills and qualifications.

4. Balance It Out — Less Is More:

While writing your resume, you have to keep both audiences in mind. And thus, stick to the philosophy of ‘less is more. Complex and unusual formats not only confuse the applicant tracking system but may also annoy the recruiters who like to give a quick scan for specific information they expect to find in the document.

5. Remove the Career Objective Section:

Instead, to increase your chances of beating the bots, include a six-sentence summarized version of your major skills and qualifications. It should be filled with applicant management ATS application-friendly keywords. This way, you pass the bots with keyword optimization and give the hiring manager the important information right at the top, where they can easily scan.

6. Run an ATS-Resume Test:

Before you send in your resume, Copy the content from your resume and paste it into a plain-text document. Once done, check if the plain-text version is missing any details from your original document. If it looks disorganized, say the header for your ‘Work Experience’ appears somewhere in between the ‘Education’ section, it means that you will require certain editing to convert it into an ATS-friendly resume and beat the applicant tracking system.

The Best 5 Applicant Tracking Systems

Name	Free Trial	Starting Price	Link
CV Analytics	Yes	INR 3240/ Month	Learn More
Talent Cube	Yes	INR 499/ Month	Learn More
Zwayam	Yes	INR 7200/ Month	Learn More
Recooty	Yes	INR 1368/ Month	Learn More
RecruitPro 360	Yes	INR 46800/ Onetime	Learn More

Reasons Why You Need an Applicant Tracking System

1. Automate and streamline your recruitment process

   Forget old school hiring practices. It’s time to upgrade to HR recruitment software. With this online software, you can manage the complete recruitment process with the help of a robust, feature-rich interface. Applicant tracking systems automate repetitive, transactional tasks. They minimize human effort in the recruitment process and create a more streamlined workflow.

2. Develop a quality workforce

   Applicant tracking systems help you cast your net far and wide. They allow you to reach out to more candidates. They enable you to process every application that you receive systematically. It automatically increases your chances of finding the best fit for the job role and your organization. ATS solutions also enhance the quality of your existing workforce by allowing them to focus on strategic business activities rather than repetitive manual tasks.

3. Make use of all job boards and multiple channels to reach more candidates

   It can be quite tedious and cumbersome to go on every individual job board and job search platform and create a different posting on each of them. Applicant tracking systems allow you to broadcast a single job requisition on multiple job boards and platforms with just a few clicks. It also allows you to post jobs on various social media platforms and engage with active as well as passive candidates on these platforms. Moreover, you will not have to track responses from every forum. Your ATS solution will keep track of that for you and will organize all the responses in a simple format for easy reference.

4. Get real-time, readily available data

   No more papers and Excel spreadsheets!. Applicant tracking software solutions create a centralized platform and store all the information related to your recruitment activities and processes. It acts as a single source of truth and eliminates the hassle of maintaining and reconciling multiple papers and spreadsheets. Cloud-based applicant tracking systems even provide you with mobile applications that allow you to access information even when you are on the go.

5. Solidify your company’s employer brand image

   An applicant tracking system can help you create and manage a dedicated career page. It can help you develop personalized forms and email templates with your company logo. It can also help you post content regularly on your social media pages and create more awareness about your company and its work culture.

6. Enjoy cost-effective processes

   ATS solutions make recruitment activity less labor-intensive. They allow you to work with a smaller recruitment team. They speed up the recruitment process and enable organizations to close positions on time. They increase the overall efficiency of the recruitment process, prevent candidate dropouts, and bring down the cost-per-hire.

7. ATS solutions improve employee retention

   ATS solutions improve your chances of finding high-quality talent for your organization from a host of applicants. They help organizations hire better candidates right off the bat. They allow companies to include various skill-based and psychometric tests in the interview process, which further improves the chances of finding a candidate that will be a perfect fit for the role as well as the organization. When candidates fit a position well, they are more likely to be happy with their jobs, which may lead them to plan a long-term career with your company.

8. Create a positive hiring experience

   Looking for a job can be quite stressful and full of uncertainties. More often than not, employers fail to provide candidates with timely feedback or status updates regarding their application. Poor interview scheduling and follow-ups only make matters worse. ATS solutions can help you deliver a great candidate experience.
   You can send personalized emails to candidates based on preset templates. You can provide them with a login ID and password to your company’s job portal to track the status of their application themselves. You can send them various notifications, alerts, and reminders. ATS solutions eliminate the scope for any confusion or ambiguity in the recruitment process.

Tips to Test Your Resume with ATS Software

Job seekers should learn as much as they can about ats software and use it to create their resumes based on the specific job posting for which they're applying.

Tip 1: Make sure you mention your top keywords more than once!

Tip 2: Make sure not to stuff your content with keywords.

Tip 3: Include a “Skills" section.

Tip 4: Look up the job description for keywords.

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