Best Appointment Scheduling Software
Best appointment scheduling software includes SimplyBook.me, 10to8, Thryv, Square Appointments, and Doodle. These online appointment scheduling software allows professionals and firms to manage the scheduling of appointments and bookings better.
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List of 20 Best Appointment Scheduling Software
Emergents | 2023
10to8 is an appointment scheduling software solution best suited for nurses and hospital managers. This cloud-based appointment scheduling software enables you to schedule appointments, integrate accounts, manage claims, and leverage reporting and analytics. Read 10to8 Reviews
Starting Price: Available on Request
Recent Review
"Simple, does what it says on the tin and the price is right" - Samuel Zygolokys
TextMagic is an all-in-one bulk SMS software platform for sending SMS notifications, reminders and alerts to your customers, staff and suppliers. Read TextMagic Reviews
Starting Price: Available on Request
Recent Review
"Awesome " - ARIJE FREDRICK
If you are looking for software to revolutionize your small business communication Thryv is the right choice for you. It helps you to manage customer and contacts sending them fast text messages and Emails. Read Thryv Reviews
Starting Price: Available on Request
Recent Review
"It has been a very helpful tool for our business" - Liz Y
Contenders | 2023
Appointy is an appointment scheduling software system that enables you to automate your appointment booking operations and streamline client management and staff scheduling. This top appointment scheduling software is ideal for businesses of all types and sizes. Read Appointy Reviews
Starting Price: Available on Request
Recent Review
"Best Software" - Aditya
SimplePractice is a fully featured Electronic Medical Records (EMR) Software designed to serve Startups, Agencies. SimplePractice provides end-to-end solutions designed for Web App. This online Electronic Medical Records (EMR) system offers Remittance Advice, Drag & Drop, Multi-Physician, Claims Management, Patient Records at one place. Read SimplePractice Reviews
Starting Price: Starting Price: $69 Per Month
HubSpot Client Management Software helps to business to keep the complete eye on each and every leads and touch point with those leads to track the lead status. Hubspot lead scoring system helps sales team reduce the time and efforts in filtering out the bulk lead. Read Hubspot CRM Reviews
Starting Price: Starting Price: $45 Per Month
Recent Review
"HubSpot CRM review" - Val R
| Pros | Cons |
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Easy navigation, Transparency, No hassels in data addition. Remarks added by anyone can be viewed by anybody in a sales heirarchy |
Faced only once con - lead source details had to be entered twice to register, despite adding the same at initial level |
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Automation and integration made easy |
need to fasten their customer response |
Category Champions | 2023
Wellyx is an appointment scheduling software solution that helps simplify your scheduling and management tasks. This appointment scheduling tool includes various functionalities and is ideal for businesses like gyms, health clubs, spas, salons, and more. ? Read Wellyx Reviews
Starting Price: Starting Price: $95 Monthly
Recent Review
"Wellyx offers best features to gym owners" - David Jonsan
| Pros | Cons |
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It’s all features are amazing but the ones I like most are:• Customer and employee management. • Led management.• 24x7 business availability. • Point of sale.• Payment processing. |
Everything according to me is impressive, but I think there is a possibility of working on integration. |
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Very user-friendly flexible good color combination and outlook It offers great features like employee engagement, employee management, lead management, and more I believe that it has everything which any business owner can look for |
I would like to see a feature of accessibility of recorded dance videos to members Otherwise I consider it one of the most reliable software solutions |
Category Champions | 2023
Tookan is end-to-end appointment scheduling software best suited for field management service providers and delivery organizations. This top appointment scheduling software comes with a management dashboard and features like barcode scanning, reporting & analytics, and more. Read Tookan Reviews
Starting Price: Starting Price: $18 Per Month
Recent Review
"Feature rich and easy to use" - Jaspal Kahlon
| Pros | Cons |
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Features and ease of use, supports onboarding of freelancers, own fleet, and third-party delivery service providers, robust auto allocation of orders, supports pick and drop, pricing is most competitive and is per task. For one pick up and drop, they calculate as one task so makes it even more cost effective. Company has integrated with its own inhouse chat and ticketing application called Hippo. Love the entire package of applications |
UI can be made more intuitive but current UI works for best operations team who are likely to less tech savvy. |
Category Champions | 2023
Calendly is automated appointment scheduling software that helps you optimize your scheduling tasks. This appointment scheduling tool comes with helpful features like scheduling, event management, online booking, resource scheduling, group scheduling, and collaboration tools. Read Calendly Reviews
Starting Price: Available on Request
Recent Review
"Calendly has been day saving for us" - Aditya Nagori
| Pros | Cons |
|---|---|
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The UX/UI is absolutely amazing. It removes any sort of learning curve whatsoever. Its integrations are top class and provides a lot of functionality |
It is a goof tool in general. I don't see much to improve her |
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I love that I can send a link or copy/paste a link to my contacts quickly to view my calendar and pick a time to talk. |
I have 2 different email addresses I use and it's challenging to have the links come from each email when needed. |
Emergents | 2023
Acuity Scheduling is the best appointment scheduling software for small and medium-sized businesses. It’s an online scheduling platform that facilitates activities booking, appointment management, automated scheduling, capacity management, and class management. Learn more about Acuity Scheduling
Starting Price: Available on Request
SuperSaaS is an appointment scheduling software solution that lets you make and schedule and manage appointments easily and quickly. This cloud-based appointment scheduling software also supports online payments, multi-location, and mobile access. Read Setmore Reviews
Starting Price: Available on Request
Recent Review
"A review of setmore " - Augustus
| Pros | Cons |
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Setmore empower customers to self-schedule appointments with your custom Booking Page. Setmore empowers your business with a free online scheduling platform that's beautifully designed and super intuitive. |
Setmore can not connect providers with resources at that time, and I wanted a software that can do that |
Contenders | 2023
SuperSaaS is easy to use, flexible, customizable and highly affordable online appointment scheduling system. You can sign up for lifetime free trial and the plans start at $8/month for unlimited users & complete features. We're available in 32 languages. Read SuperSaaS Reviews
Starting Price: Available on Request
Recent Review
"SuperSaaS is a great product and it has worked well for us." - Sneha Mittal Sachdeva
| Pros | Cons |
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One important part of this product is the fact that our users find it very easy to use. I create schedules and it is a very easy and simple process to get the job done efficiently and just the way I need it to work. |
I have not found anything that I do not like about the SuperSaaS product! The SuperSaaS team who designed this product has done a great job of making it a great tool. |
Contenders | 2023
YouCanBook.Me is an appointment scheduling software system that automates your appointment booking and scheduling operations. This appointment scheduling tool streamlines your appointment scheduling process, thereby helping you reduce no-shows and increase profitability. Read YouCanBookMe Reviews
Starting Price: Starting Price: $10 Calendar/Month
Recent Review
"Nice Software" - Manmohan Ishwar
| Pros | Cons |
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It is likable in finding clients more easily |
It interface less freindly |
Emergents | 2023
Square Appointments is the best appointment scheduling software for businesses that want to centralize their operations. This appointment scheduling system provides an integrated solution for appointment scheduling, payment processing, attendance tracking, and client management. Learn more about Square Appointments
Starting Price: Starting Price: $30 Per Month
Cogsworth is a fully featured Appointment Scheduling Software designed to serve Startups, Enterprises. Cogsworth provides end-to-end solutions designed for Windows. This online Appointment Scheduling system offers Recurring Appointments, Alerts/Notifications, Online Booking, Internal Meetings, Drag & Drop at one place. Learn more about Cogsworth
Starting Price: Starting Price: $12 Per Month
Hupport is an appointment scheduling software solution best suited for startups and small businesses. This online appointment software simplifies the appointment management process so that you can focus on core tasks and be more productive. Read Hupport Reviews
Starting Price: Starting Price: $10 Full Licence
Recent Review
"Best digital secretary" - priyanka
| Pros | Cons |
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The best feature is the ease of use. It allows me easily to schedule appointments with international and domestic clients. I'm not a technology geek. It's very user friendly. |
I believe Hupport is just best for me in every aspect. It's functional, easy to use with many features. |
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The most amazing thing about Hupport is it manages your day to day schedules effectively. For me it does not let me make my day hectic by showing me all the booked slots of the day at one place. I truly love the rest time feature of the app. It gives me time to relax and freshen up before starting with another meeting. |
I cannot think of anything better than Hupport. Overall it's the best scheduling software. |
Emergents | 2023
Seamless Booking Management for All Types of Businesses Bookafy is the best appointment scheduling software for business owners looking for a well-designed and customizable solution. This appointment scheduling tool comes with all appointment management features and integrates with Office 365, Open API, Payments, and more. Learn more about Bookafy
Starting Price: Available on Request
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SimplyBook.me is a business management tool for service based SMBs. With SimplyBook.me you get your own beautiful booking website where you can accept online bookings, sell products, accept payments, collect reviews, send email campaigns, offer gift cards & discounts. Learn more about SimplyBook.me
Starting Price: Starting Price: $8 Per Month
Yocale is the best appointment scheduling software for local businesses that want to expand in a particular area. With this appointment booking software, you can allow your customers to find and search businesses online and make bookings from their smartphone or PC. Learn more about Yocale
Starting Price: Available on Request
Emergents | 2023
Flash Appointments is a powerful appointment scheduling software solution that comes with various built-in features to meet your appointment management needs. This online scheduling platform enables automated scheduling, room booking, group scheduling, and more. Learn more about Flash Appointments
Starting Price: Available on Request
Recent Review
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Until 31st Mar 2023
Table of Contents
What Is Appointment Scheduling Software?
Appointment scheduling software consists of tools that allow professionals and businesses to better manage the scheduling of appointments and bookings. It is also known as appointment reminder software, appointment tracking, or online appointment booking software.
Such tools let you set your availability easily, even if you work irregular hours. Moreover, you can choose from various appointment types and create separate calendars for each staff member. Appointment scheduling software also helps you organize your schedules better and reduce the chances of double-bookings.
Furthermore, they also provide real-time updates to your clients and you need not make calls or send emails to inform them. At the same time, your clients can make appointments right from your website or your business's social media profile. This way, you don’t miss out on any appointments and build a healthy relationship with your clients.
Types of Appointment Scheduling Software
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Now that you have an idea of what appointment scheduling software is, let us understand its types.
1. Desktop Applications
These solutions are licensed and are installed on your hardware. They offer robust features, advanced reporting capabilities along with easy customization. However, they usually do not provide an online portal for an employee or customer access. Also, it will be your responsibility to maintain, support, and upgrade the installed apps by yourself.
2. Web-based Systems (SaaS)
Web-based systems are offered by a vendor or third-party provider as a hosted solution. A major advantage of these solutions is that customers have the convenience of booking and scheduling their appointments over the web.
3. Customer Appointment Management (CAM)
Large mobile workforces use such kind of appointment scheduling software. It automates the process of scheduling and routes in-home appointment arrivals.
Moreover, CAM software uses proprietary algorithms to identify work patterns, forecast a service technician’s arrival time, and reduce a customer’s waiting time.
Common Features of Appointment Scheduling Software
Here are some of the standard features of appointment scheduling software.
1. Deal Management and Promotions
Appointment scheduling software lets you create promotions and deals that are valid for a fixed time. Your employees can see them on their calendars and offer them to your customers to attract more bookings.
2. Online Payments
Most of the online appointment scheduling software provides integration with electronic payment gateways. So, you can easily collect payments when customers book appointments.
3. Staff and Customer Scheduling
You can use appointment tracking software to manage employees’ working hours and monitor their calendars in real-time. Moreover, customers can also see your calendars and book an appointment with the technician they prefer.
4. Automatic Reminders
You can use appointment management solutions to send reminders to customers about upcoming appointments by notifying them via email or SMS texts.
Benefits of Using Appointment Scheduling Software
Here are four key benefits of using appointment scheduling software.
1. Attract More Customers
Your clients will find it easy to schedule appointments with a software solution and have a better experience. They will be able to schedule an appointment anytime and no longer need to wait for normal business hours. Thus, appointment management software can help you market your services effectively, retain existing customers and attract new ones.
2. Enjoy Higher Revenue
Online appointment scheduling software lets you automate scheduling work which helps your employees concentrate on core tasks and servicing more customers every day.
As a result, you can generate more revenue and increase profit margins. Moreover, it lets you expedite the billing processes and get faster payments with the help of electronic payment gateways.
How Does An Appointment Scheduling Software Work?
Most of the teams in the contemporary business sphere use some aspect of appointment scheduling digitally. Online booking tools sync with your business calendars to get an idea of your schedule.
Once your calendar is synced, you need to set your business hours, length of services, and the days your staff is available. Whenever clients book appointments with you, they get access to all the information mentioned above and book accordingly.
To promote your online calendar, you can embed code on your website and then share a custom URL or integrate it with your social profiles. This will help your clients create, modify or cancel appointments.
Latest Appointment Scheduling Software Trends
These are some of the trends that will impact appointment scheduling solutions in the coming years.
1. Greater Mobility
Customers are increasingly using smartphones and tablets to make online bookings. In fact, Chrome and Safari are becoming more popular browsers for booking appointments than Internet Explorer, which is used on desktops. More people are saving time and booking on the go.
2. Less- Free Systems
While most vendors offer a free trial of the software, free versions will no longer be offered in the coming years. Most software providers are realizing that it does not make financial sense to provide free services.
Companies need sustainable revenue to improve their systems and provide adequate customer support. However, you can always purchase a good quality appointment scheduling system at affordable prices.
3. Increased Adoption
More service-based companies are investing in appointment scheduling systems. Businesses are aiming to boost revenue, save time, improve productivity, and reduce costs with the software.
Potential Issues and Barriers to Adoption of Appointment Scheduling Software
As with any process or solution, there are a number of barriers that exist in effectively implementing appointment scheduling software. Given below are some issues you should anticipate and work towards addressing them proactively.
1. Deep-Rooted Belief in Legacy Systems
Some companies are reluctant to shift to appointment scheduling software as it means abandoning trusted systems that they have used for years. The transition can be challenging for some offices as their workflows and processes are rooted in these legacy systems.
2. Cost Factor
While appointment scheduling software helps you have long-term savings, it requires an initial investment to implement the system and train your staff. In some cases, transitioning to online appointment booking software is not practical due to limited funds.
3. Lack of Flexibility
While automated appointment systems offer several benefits, they lack the flexibility to address complex cases and ones that are not predefined in the software.
As a result, companies are still dependent on traditional scheduling methods. Lack of human touch and historical knowledge can create challenges in the scheduling process.
4. Customer Inhibitions
Just as some providers are reluctant to embrace new scheduling technology, so are some customers. Those who are not tech-savvy may be dissatisfied and would not like to use such solutions.
List of Best Appointment Scheduling Software and its Pricing
These are some of the top appointment scheduling software and their pricing to select the best system for your organization.
1. Calendly
Solopreneurs can use the free basic version of this system. For businesses, Calendly offers a premium plan which is available at $8/user/month (billed annually) or $10/user/month (billed monthly). If you are not satisfied with these plans, you can also check out the enterprise plan, which is quote-based.
2. Checkfront
Checkfront offers four subscription-based enterprise pricing plans. These vary according to the number of accounts, features, integrations, and the number of reservations you will make in a year. Pricing starts at $49/month and can go up to $499/month.
3. AppointmentPlus
There are four enterprise pricing packages available with AppointmentPlus. If you make a yearly payment, you can get a two-month free service. Pricing starts at $49/month and goes up to $199/month or more.
4. Bookeo
Depending on your company’s activities, you can choose between SMB and enterprise pricing packages. For Bookeo appointments, prices start at $14.95/user/month and go up to $39.95/user/month.
At the same time, for Bookeo classes and courses, prices start at $39.95/month and go up to $119.95/month. Lastly, for Bookeo tours and activities, the price range is the same as Bookeo classes and courses.
5. Acuity Scheduling
Acuity Scheduling offers basic, SMB, and enterprise plans. Pricing starts at $10/month and goes up to $34/month.
6. 10to8
10to8 offers a free version. Besides that, prices start at $9.6/month and go up to $40/month.