Best Background Verification Software

Why Do Companies Conduct Background Verification?

Organizations and their HR departments generally comb through an exhaustive list of applicants and employ rigorous interview processes to find the best candidate for the job. 

Another integral step in the hiring process is the pre-employment background verification of the candidate. 

Background verification enables employers to verify the authenticity of all the information the candidate provides as part of the job application process. It also allows organizations to identify any red flags in the candidate's history that may potentially put the employer at risk if the candidate is hired.

Background Verification Software

As important as this process is, the HR departments often rely on LinkedIn profiles or references provided by candidates, which may not necessarily be the most accurate representation of the candidate. 

Also, manual background verification processes can take up substantial time, effort, and resources. Some companies even use background verification agencies that use agents to do all the legwork and verify a candidate's background.

Nowadays, however, more and more companies are relying on background verification software programs with a wide range of features that streamline and automate the background verification process to a large extent and make it far less time-consuming.

Based on a report from Zion Market Research, the global demand for background verification software in 2019 was approximately USD 1,300 Million. Moreover, it is anticipated to reach around USD 2,200 Million by 2026.

SOURCE: (Zion Market Research)

So, we bring you our top ten picks of the best background verification software solutions available today.

 1. CEIPAL TalentHire 

CEIPAL's TalentHire is ideal for SMBs who are overgrowing and need a background verification software solution that will be able to support them. This cloud-based Applicant Tracking System (ATS) software can automate manual, cumbersome recruitment processes and make them easy to manage, paperless, and efficient.

This software will help you manage job requisitions and postings, conduct interviews through integrated apps with TalentHire, and do many more recruitment-related activities.

Features

• API

• Activity Dashboard

• Applicant Tracking

• Applications Management

• Assessment Management

• Candidate Management

• Interview Scheduling

• Job Application Management

• Job Tracking

• Jobs Board

• Pre-screening

• Recruiting Management

• Resume Management

• Resume Parsing

• Search Functionality

• Third-party integration

Pros

• Detailed advanced search features

• Highly recommended for organizations that handle large recruiting databases

• Manage contact details easily

• Upload jobs with just a few clicks

Cons

• Difficult to narrow down search results at times

• Restricts Email merge 

• Needs improvement in resume parsing features

• Login time expires in a few minutes

Pricing

For more than 125 recruiters working on hiring each month, you must contact their sales team for a custom price quote.

USP

CEIPAL has seen fantastic staffing successes in background verification due to its striking, next-gen technological features.

2. BatchMaster HeRd

BatchMaster's HeRd has been designed to lubricate the HR processes. This software can help you keep a tab on complete information of existing and new employees from joining to their exit. It manages background checks that are accessible through a centralized dashboard.

Features

• Dashboard

• Analytics

• Performance Appraisal

• Payroll

• Background Check

• Employee Self-Service

• Human Resource

• Recruitment

• Expenses

• Service Request

• Site Configuration

Pros

• 360-degree solution for all HR needs

• Streamlined payroll and attendance management

• Excellent automated recruitment features

Cons

• In some cases, background verification reports may miss a few details.

Pricing

You must fill out a contact form on their website for custom pricing.

USP

The herd has an exceptional employee portal that recruiters, employees, and potential candidates can access to know their hiring process.

3. Zoho Recruit

Zoho Recruit can help you manage diverse end-to-end hiring processes with its cloud-based ATS for companies of all sizes. It makes hiring effortless for staffing agencies and corporate HR teams with its intuitive background verification software, among other features.

Features

• Candidate Assessments

• Background Screening

• Candidate Tracking

• Interview Scheduling

• Employee Onboarding

• Resume Parsing

• Resume Search

• Self-Service Portal

• Workflow Management

Pros

• Easy to set up and customize

• Affordable and offers excellent value for money

• Clean and bright user interface

• 'Blueprint' feature to guide recruiters through the hiring process

Cons

• Too many features make it a bit confusing to use

• No LinkedIn integration

• Poor customer service

• The ' Blueprint' feature is a bit complex

Pricing

Zoho Recruit has two different plans through which you can access its background verification software.

If you are a Staffing Agency:

If you are a Corporate HR:

USP

It is an all-in-one solution that any HR department would love to use. You can manage job requisitions, and interview scheduling and get so much done with this software in minutes.

4. Shufti Pro

Shufti Pro is a background verification software that uses human intelligence and AI to make quick verification checks. It can provide verification results in 30-60 seconds. The technology that this software uses surpasses all its competitors. 

HR departments can benefit significantly from Shufti Pro's background verification software as they provide real-time information on potential candidates.

Features

• Real-Time KYC and AML Verification/Checklists

• 30-60 second verification process

• Seamless customer experience

• Flexible integration process

• Passport verification for all countries

• Touchless check for airport security clearance

• Video KYC

• 2-Factor Authentication

Pros

• Supports over 150+ languages

• No regional restrictions

• KYC services available

• Good customer support

Cons

• No automatic payment method is available

• Too expensive for a one-time payment option

Pricing

USP

Shufti Pro offers customers unique identity verification solutions to fulfill KYC/AML requirements. It also helps improve the user onboarding journey.

5. CareerBuilder Employment Screening

CareerBuilder's employment screening software can be helpful as you manage candidates through all hiring process steps. 

Its wide range of features for background verification automates the process and saves you significant time and effort. 

Features

• Batch Processing

• Employment Screening

• Online Applications

• Screening Services Integration

• Self Service Portal

• Status Tracking

Pros

• Can integrate with more than 50 different ATS

• Excellent customer support

• Makes employee screening easy

Cons

• Shows profiles only from their job portal database

• It might be a little pricey for just a screening software

Pricing

You need to fill out a prospective customer inquiry form on their website to get a personalized quote for your requirements.

USP

Its dashboard allows you to monitor the background verification status of all your candidates and also enables you to dig deeper for specific results if required.

6. EmployProof

EmployProof is a web application that acts as an open work registry for people worldwide. An employee can create a timestamp through their work email, which will then be added to the database of the EmployProof website. This timestamp can then serve as proof of employment to potential employers.

Features

• Batch Processing

• Employment Screening

• Self Service Portal

• Status Tracking

• Tenant Screening

Pros

• Employers can verify the timestamp easily from the website

• Timestamps can't be forged as they need active work email accounts to verify

Cons

• Not a popular mainstream solution

• Employees can only create a timestamp during their employment in a particular organization.

Pricing

EmployProof is free to use for employees, employers, recruiters, and staffing agencies.

USP

EmployProof is a unique concept with classically designed timestamps. It can be used in any part of the world.

7. Folio Digital Identity

Folio Digital Identity offers registration, issuance, and verification services. Using this software, anyone can store their identification credentials digitally and share them with organizations on the go without submitting original documents.

Features

• Attendance Management

• Two-Factor Authentication

• AI/ Machine Learning

• Election Management

• Multi-Factor Authentication

• Single Sign-On

• Activity Registration

• Class Registration

• Mobile Authentication

• Identity Verification

Pros

• Provides a free, inclusive, and accessible platform

• Maintain a detailed audit record of all identity-sharing activities and requests

Cons

• It is more of a generic verification software solution, not specifically designed for hiring professionals.

• Not many employers might approve of this method of verifying candidate documents.

Pricing

You can free download Folio's Digital Identity from Google Play Store and Apple's AppStore.

USP

Folio can help you manage all your identity documents right through your mobile phone, which can be shared with any number of people or organizations within minutes.

8. PeopleG2

PeopleG2 has been a nationwide leader in background checks and drug testing. They provide outstanding customer experience. Their background verification solutions eliminate tedious data entry work so HR professionals can focus on more critical tasks.

Features

• Tenant Screening

• Screening and Assessments

• Real-time tracking

• Integration API

• Performance Evaluation

• Reporting

• Centralized dashboard

Pros

• Less costly than other vendors

• Very responsive customer service

• Simple and easy-to-use interface

• Background checks are done within 24 hours

Cons

• Extra add-on features may seem a bit too complex or technical

• Charges of the add-ons are not listed

• Reports of inspections sometimes do not have full information

Pricing

The cost of background verification varies based on the number of searches you run per applicant. 

Additionally, volume discounts are available. You must contact them to get an accurate and customized price quote.

USP

PeopleG2 can help companies of all sizes. However, it makes for an excellent solution for medium to large-sized companies.

9. GoodHire

GoodHire delivers the most straightforward end-to-end background check workflow in the industry. It offers unique features that help HR teams get their background checks done quickly, affordably, and in a way that minimizes the burden of compliance.

Features

• Batch Processing

• Employment Screening

• Online Applications

• Self-Service Portal

• Status Tracking

• Screening Services Integration

Pros

• Customizable features

• Easy-to-use online portal

Cons

• The set-up fee is too high

• Too many add-ons and all of them are chargeable

• Selecting a turnaround time is difficult

• The basic background check does not offer much information

Pricing

USP

Its background verification software demo is readily available on GoodHire's website. Their customer support is available 24/7.

10. Veritable Screening

Veritable Screening uses cloud-based background verification technology to check employment credit reports, verify education, and more. You can get access to details on any national identification number provided by a potential candidate during an interview. It helps employers make safe hiring decisions. Recruiters can manage background checks online with customized workflows.

Features

• Customizable tests

• Candidate Management

• Background Screening

• Pre-Screening

• Pre-Employment Assessment

• Pre-Employment Testing

• Data Encryption

• Data Extraction

• Secure Data Storage

• Application Integration

• Configurable workflow

• Compliance Management

Pros

• Professional and responsive customer support

• Keeps you up-to-date on compliance

• Gives 100% accurate information

• User-friendly system

• Intuitive software layout

Cons

• Delayed background verification results in some cases

• Once you start a search, you can't go back or cancel it

• Challenging to locate certain features in the admin section

• Mostly suited for Canada and USA

Pricing

Veritable Screening only asks for $29.99 as a one-time payment for access to all its features.

USP

The background checks are thorough and detailed.

Ending Note

Companies across industries can benefit from background verification software. It is especially useful for MNCs that recruit a high volume of candidates and also companies in the hospitality and retail sector. A background verification software solution can be an invaluable asset to your organization if you want to build a reliable and efficient workforce.

Have you used any of these background verification software solutions? Are there any other background verification software solutions you would like to recommend? Do let us know in the comments section below.