Best Board Management Software

What is Board Management Software?

Board Management Software, also known as board portal software, is a secure platform designed for making communication between members of a board of directors as effortless as possible. This software helps manage documents, annotations, and board meeting discussions quickly and with ease. Board Management Software also provides you with the right analytics and insights to monitor the performance of your company, besides offering relevant and real-time updates about board materials, and information about your competitors. It also prevents slip-ups and streamlines communication between your team members to help them collaborate better.

Board meeting management software is trusted by leading organizations across the globe for streamlining their workflow and stay abreast of the processes within an organization. This application also enables executives to decide the right time to carry out key meetings or events, or plan a better meeting.

Here’s a quick rundown of some handy features and benefits that board management software offers that will help you know more about the software.

Board Management Software Features

This crucial software designed for corporate board management comes with useful board management tools to help you hold business meetings/events effortlessly. Here are some of the features of board meeting management software:

• Manages Members Directory and Guest Accounts: Board management tools enable you to get introduced to all board members. This application allows you to view the profile of each board member and contact them directly when the need arises. Additionally, board management tools also help you create and manage guest accounts to provide the privilege of accessing files and other information to auditors or your team members either on a permanent or temporary basis.
• Security Features: Board meeting management software regularly updates its security features to prevent evolving data security threats. Every data stored in the software is secured using the highest level of encryption. Only authorized members are allowed to access any document, email, or sensitive data. What’s more, Board management software offers a separate section for meetings. These sections offer access to only those members who have been invited to a specific meeting. Moreover, to provide additional security, only the invited members are allowed to share materials.
• Meeting Scheduling Modules: Board management software offers a host of scheduling tools to help you manage and schedule board meetings in seconds. It also comes with visual aids such as a calendar to help you add events with date and time, besides enabling you to keep tabs on upcoming meetings/events in one centralized place. You can also record and share minutes of meetings electronically with your board of directors for instant approval. Additionally, you can record event attendance, upload images/ files, archive past events, and other relevant information for future reference.
• Document Management: An efficient board meeting management application offers state-of-the-art board management tools for organizing board documents and files. The software also allows you to create numerous folders for arranging your files and other documents systematically. All you need to do us just drag and drop files and documents into the folders to keep them organized. At the same time, board meeting management software allows you to rearrange the files based on tags. What’s more, you can also decide who can have access to the files and folders.
• Task/ Calendar Management: Board meeting management software also comes with task management tools to help you sort assignments by date. It also allows you to set due dates, get regular task reminders, and add file attachments and notes. With the help of task management tool, you can not only see the tasks assigned to you but also assign tasks to as many team members as you want. With the help of board management software, you can also view completed tasks and overdue tasks, besides finding out what your team members have been up to recently.
• Manages Discussions: Board management tools allow you to initiate conversations, keep crucial business decisions on the record, post important announcements, press release, and proposals, and ensure everyone in your team sees them. The comments received on your posts are delivered to your mailbox so that you can directly reply from your mailbox without having to log in time and again. Furthermore, board management software also allows you to create separate threads for each post so that you can easily track the conversations in the future.
• Mobile Compatibility: Board management tools can be viewed and used on different mobile or handheld device, be it a smartphone, tablet, iPad, or laptop. The software enables you to turn to your mobile devices to communicate with various board committees, upload and share files, assign tasks, schedule board meetings, or hold online meetings on the go.

These are some of the most impressive features that make board meeting management software an important tool for businesses of all sizes. Moreover, the immense benefits offered by board management tools also make them the most sought-after application among businesses. Now let’s have a look at the various benefits of using board management software.

Benefits of using Board Meeting Management Software

• Easy to Use: The best board management software solutions are known for their intuitiveness and simplicity. Board meeting management software is so easy to use that even technologically unsavvy board members can operate the application with ease.
• Reduces Paperwork: Board meeting management software eliminates paperwork and stores your files digitally, thus, helping you to avoid the risk of losing or damaging important data by accident.
• Facilitates Streamlined Board Communication: Board management tools streamline the process of sharing content among all board directors. It is the ideal platform for managing a group of directors that operate in a geographically, socially, and culturally diverse region.
• Highly Secure: Data security is the major cause of concern for boards. Board management software comes with military-grade communication and document encryption to secure your confidential corporate data or board meeting documentation.
• Automates Administrative Chores: Board meeting management software streamlines your administrative workflow and allows you to publish, revise, edit, and share files and documents instantly, thereby, maximizing your productivity and alleviating unwanted complications.
• Unlimited Storage: An advanced board management software system offers a lot of storage space where you can organize your files in the most securely without the risk of misplacing them.
• One-click Calendaring and Scheduling: Board management software comes with an inbuilt calendar that enables you to create meeting invitations and add events in just one click. All the information that you require for any upcoming meeting/event can be viewed directly on the software’s calendar. At the same time, board meeting management software comes with inbuilt alerts that notify you regularly so that you never miss any event or update.
• Collaborate on the Go: Board management tools enable you to assess and add remarks on any board material anytime, anywhere via your laptop, desktop, iPad, iPhone, or tablet. It also supports multiple languages so that you can use your preferred language while working.
• Collects Feedback: Board meeting management software streamlines the process of compiling feedback; this goes a long way in enhancing the user experience for your board members.

These are some of the advantages of using board management tools. Hundreds of board meeting systems with countless impressive features are available in the market today. However, not every board meeting software is efficient enough to cater to your business needs. Therefore, you should cautiously pick the right software for your organization.

Here are some factors that you should keep in mind while choosing the best board management solution:

• Before beginning your search for the best board management tools, make a list of features that you want in your board meeting management system.
• Make sure the vendor you are planning to buy the software from has a good reputation in the market. At the same time, find out if the vendor offers world-class customer service to train users.
• Find out if the vendor offers a free trial period so that you can decide if the board meeting application is perfect for your organization.
• Go through the online reviews of different board meeting management software solutions to get an idea about the best solution available in the market.
• Find out if the board management tools you are planning to purchase can be integrated into your existing business applications.
• Make sure your board management tools are compatible with your mobile devices and the browser you would be using.
• Also, consider the user experience of board members before making the final decision.
• Last but not least, make sure the board meeting management software you are planning to invest in, is the best fit for your organization and corporate strategies.

Picking a board meeting application of substandard quality may prove catastrophic for your organization. Therefore, it is advisable to adhere to the guidelines given above to avoid future regrets. The right board management tools not only simplify digital communication but also help your board run proficiently. Therefore, if you want to help your team to collaborate at one centralized platform, you should consider investing in a robust board management software.