Best Document Management Software in the UAE
Best document management software are Dropbox, LogicalDOC, Document360, M-Files, and eFileCabinet. These document management system companies help businesses to create, store, manage, and access documents online.
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List of 20 Best Document Management Software
Fill is a fully featured Document Management Software designed to serve SMEs, Startup, Agencies, Enterprises. Fill provides end-to-end solutions designed for Web App. This Document Management System offers Dashboard, Applications Management, Digital Signature, Knowledge Base Management, Procurement Management and Content Management at one place. Learn more about Fill
Starting Price: Available on Request
Simple file uploader & powerful APIs to upload, tr
Filestack is a fully featured Document Management Software designed to serve Startups, Agencies. Filestack provides end-to-end solutions designed for Windows. This online Document Management system offers Workflow Management, Drag & Drop, Image Editor, Audio Content, File Type Conversion at one place. Learn more about Filestack
Starting Price: Starting Price: $59 Per Month
Contenders | 2023
adobe document cloud is a comprehensive and powerful software to process and manage all your documents in the most simple and useful way. Using this you can convert your documents into PDFs. You can share, edit, and do much more to these PDFs. Read Adobe Document Cloud Reviews
Starting Price: Starting Price: $0.01 Per Month
Recent Review
"Document Cloud" - Satnam Singh
Tresorit is a fully featured Document Management Software designed to serve SMEs, Enterprises. Tresorit provides end-to-end solutions designed for Windows. This online Document Management system offers Document Management, Offline Access, Collaboration Tools, Content Management, File Recovery at one place. Learn more about Tresorit
Starting Price: Available on Request
Category Champions | 2023
NetSuite, #1 cloud ERP, is an all-in-one cloud business management solution that helps more than 29,000 organizations operate more effectively by automating core processes and providing real-time visibility into operational and financial performance. Read Oracle NetSuite Reviews
Starting Price: Available on Request
Recent Review
"Great ERP solution for businesses of all sizes" - Parshwa Bhavsar
| Pros | Cons |
|---|---|
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user friendly powerful |
none |
Category Champions | 2023
EisenVault is a cloud-based document management software used by a number of industry Segments. Catering to specific requirements of different job roles by taking away the hassles of document management. Read EisenVault Reviews
Starting Price: Starting Price: $15000 Organisation/Year
Recent Review
"Document Management Software that works amazingly" - Vinay Singh
| Pros | Cons |
|---|---|
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Great Interface, easy to use, efficient service, amazing after sales service |
None |
High Performer | 2023
docStar document management system software is among the best EDMS software. It easily creates customizable electronic forms on-the-go, anytime. It is an excellent tool for any document related functions. Read docStar Reviews
Starting Price: Available on Request
Recent Review
"It is great experience for my team with this software" - Zahira Qureshi
Crown’s Enterprise Content Management (ECM)software helps you collect, store, retrieve, process and archive digitized Information in one place. Its robust architecture benefit in effectively managing both digital & physical record life cycle thus reducing complexities. Read Crown ECM Reviews
Starting Price: Starting Price: $1666.67 Annual Fees for 10 Users
Recent Review
"Great Experience and Value for Money ECM" - Joe
| Pros | Cons |
|---|---|
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Staffs are technically knowledgeable and their solution is very flexible and according to our requirement or workflow which makes it easy to use with the minimum learning curve. |
Support can be better but I know I am asking too much. But sometime problems or issues need to be solved immediately and that's where we hope to receive the best support ever. |
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The changes required by our AP team was delivered with minimal customization and in shortest time possible. |
Change management & Training to end users. Self service or more interactive help/support for end users to reach out can be considered. |
PandaDoc is all-in-one software to create, deliver, and eSign your team’s quotes, proposals, contracts, and other sales collateral. PandaDoc makes document assembly simple and saves you tons of time. Templates and preset content blocks let reps construct picture-perfect documents in minutes Learn more about PandaDoc
Starting Price: Starting Price: $19 User/Month
Emergents | 2023
Securely Store, Organize, Retrieve and Share Docum
A specially engineered documentation solution that provides a single-touch repository to securely organize, store, manage, share, edit, retrieve and integrate documents with a simple click. Learn more about PracticeLeague
Starting Price: Available on Request
Category Champions | 2023
The Knowledge Base That Scales With Your Product
Document360 is a one-stop solution for your team to create, manage, optimize a self-service knowledge base for your software. Sign up for 14 days free trial with all the features and no credit card required. Read Document360 Reviews
Starting Price: Starting Price: $199 Per Month
Recent Review
"Awesome product" - Afi S
| Pros | Cons |
|---|---|
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User friendly. No training needed. Lot of templates available. Suitable for any sized team and department |
Search option can be extended. User interface can be improved |
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Document 360 can be easily customised. Very useful resource tool for our customer service. |
Only supports English, would like to see more languages. Doesn't have a mobile app. More video tutorials would help. |
Contenders | 2023
Instantly Search, Access, & Share Your Documents
eFileCabinet give a suite of cutting-edge office management software output and assistance that can modify the way your business functions. These office software resolutions can capture, store, manage, share, and protect your paper and electronic documents, all with one easy-to-use method. Learn more about eFileCabinet
Starting Price: Starting Price: $55 Per Month
High Performer | 2023
Dropbox is an effective document management system for larger business enterprises. It has got an impressive set of features and is quite easy to learn. It has become a favorable choice for many big firms. it has got marvelous sharing functionality. Read Dropbox Reviews
Starting Price: Starting Price: $12.50 Per User Per Month
| Pros | Cons |
|---|---|
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Security of data and the limitation with the sharing data when you are going to share any data with your partner of team. |
Yes, I wish to see online editing in Excel and word file. |
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Office 365 and Google Workspace integration are impressive. Likewise, the savvy capacity utilization with "Shrewd Sync".Block-level exchange. |
Dropbox needs zero-information encryption and it's moderately costly and has unfortunate protection. |
Go Paperless, Be Productive Capture, Organize and Share your documents with Document Management Software. All-In-One Power-packed Enterprise class Document Management platform that your team would love to use. Read docEdge DMS Reviews
Starting Price: Starting Price: $902.78 Perpetual License Per User (Minimum 10 Users)
Recent Review
"Focus on User Friendly Interfaces" - Bikash Chhetri
| Pros | Cons |
|---|---|
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Document Workflow, Easy Retrieval, Enhanced Security |
All upto date as of now |
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Apart from its perfect ability to store and retrieve efficiently, the most impactful feature of it is the ability to collaborate and audit - keeping a record of the various versions created and modified by different users along with respective comments and notes. |
Although, it is close to perfect but there is always room for improvement. Therefore, a user interface may be added for old school people who are used to relate a file with physical file with its typical file cover, index, note-sheet and documents arranged in paper book format. |
High Performer | 2023
Zoho Docs provides cloud-based solutions to store, share and manage files safely. All types of files are stored in a centralized location using this document management software due to which you can easily access and share them with the team members. Read Zoho Docs Reviews
Starting Price: Available on Request
Recent Review
"Zoho Docs" - Raghav Arora
| Pros | Cons |
|---|---|
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Zoho allows uploading of files by sending emails to zoho generated email. |
Addition of more file formats would be great |
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All documents that are created or edited are protected in the cloud. |
Lack more openness of integration with respect to other formats, I would like it to be broad, also add more elements that stylize the documents. |
Category Champions | 2023
This Software is a high-performance document management system that is suitable for any scale of business. It offers all the features that you expect from a file management system. Read LogicalDOC Reviews
Starting Price: Available on Request
Recent Review
"Excellent document management system for everyone" - Adis Kubat
| Pros | Cons |
|---|---|
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Document management, folder organization, access security features, ease of use. |
From my perspective this software has no cons to mention. |
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Yes i find |
Yes |
Category Champions | 2023
FileHold is feature rich yet affordable and is ideal for organizationis of 20 users or more. Check in / check out, version control, document workflow, full audit trail of activites. Desktop and mobile device ready install on premise or in the cloud. Read FileHold Reviews
Starting Price: Starting Price: $1200.00 Per Year
Recent Review
"Review of FileHold from a long time Reseller" - Eric Posa
| Pros | Cons |
|---|---|
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Integrated with Microsoft Platforms. Easy installation. API is extremely powerful. The great team supporting the product. Knowledgebase has tons of information and documentation |
All of the product enhancements we have brought to their attention was scheduled for a release so we do not have cons at this time |
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Allows organizations to store electronic documents and records in an easy to use system with advanced functionality. Makes searching and finding documents and records much easier than on a typical shared drive(s) environment. |
Need commitment and support from the proper people within an organization to ensure the implementation is successful. |
Category Champions | 2023
dMACQ Enterprise Document Management System packs powerful functionalities to consolidate all your document and content management onto one single platform. Read dMACQ DMS Reviews
Starting Price: Available on Request
Recent Review
"Very nice" - Alex
| Pros | Cons |
|---|---|
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Easy to use, very cool, easy to use. |
VERY EASY |
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Easily Configurable application according to your organization hierarchy, user friendly application. 5 tired access based rights makes it more secured system. |
Mobile application UI should have been more Responsive as we see in new apps |
Contenders | 2023
Laserfiche is a document management systems are electronic filing cabinets that provide a framework for organizing all digital and paper documents. Document management provides the ability to rapidly find, retrieve and share all the documents in the repository. Read Laserfiche Reviews
Starting Price: Available on Request
Recent Review
"Laserfiche is very simple to use and workflow process" - Bipin Andhan
Emergents | 2023
Hotdocs provides you with utmost control, optimization and protection of all your business documents. They always come out with the latest updates and current version to help you get the best out of technology. It has got amazing tracking features. Learn more about HotDocs
Starting Price: Available on Request
Recent Review
Until 31st Mar 2023
Document Management Software: In Detail Guide
Document Management System or DMS uses software or system to store and manage electronic documents and images of paper/document-based information captured through a document scanner software.
It enables you to create, edit, and manage all your business documents effectively and efficiently in one place. It also offers collaborative tools that can cover the limitations of conventional document management systems.
Important Considerations While Choosing Document Management Software
In this digital era, it has become a need of the hour to manage documents using document management software. That is why all the companies are considering exploiting DBS software. Scores of document management software are available in the market, but they are not suitable or ideal for your business. You only need to select the right DMS software for your business to enjoy all its benefits. Here are a few factors that you should consider while selecting the ideal document management system for your business:
1. Security Features
Every company has its legal documents and other confidential data that must be prevented from sharing. In the case of a document management system, information about a company is easily accessible, so it can sometimes be a disadvantage for the company. This can lead to a risk of unauthorized access. Thus, you should look into the safety features of the document management software before selecting it. The software should have the feature to select the users who can access the data so that confidential data can be kept securely.
2. Storage
The document management software comes with two types of storage- cloud storage and site storage. To choose the best storage model for your business, you should consider the needs of your business. You need to consider the facts like how much information needs to be stored, the bandwidth of storage required, and many other factors. However, it is always a better option to opt for cloud storage as you can access your data anywhere at any time.
3. Experience of Front-End User
Different types of DBS software come with different functions and features. Many available document management system features may be great for the non-technical staff but may not be that much help for the technical team. On the other hand, the document management system features that may sound good to the technical team may lack some functionality. So, you should choose DBS software that offers the best front-end user experience based on average users.
4. Back-End Support
When you opt for the DBS software of a company, you should ensure that the company provides good back-end support. The company should have a good reputation and offer a good customer experience that will allow you to integrate the DMS software seamlessly into your existing infrastructure.
5. Scalability
Growth and scalability are always in the cards of any business. Thus, it is always wise to choose DMS software that can grow with the company and offers the facility of scalability.
Latest Trends in The Middle East Countries
The world is forging towards a paperless generation whereby we are adopting cutting-edge technology to save both our money & time while enhancing productivity. In this way, we are even contributing to the environment.
The amount of data that the companies have to handle has increased over the past few decades. This has led to an elevated adoption rate of document management software across the globe, especially in the middle-east countries. Out of the various management systems, a document management system is a system that is developing rapidly. Apart from this, some more trends are striking the middle-east countries:
1. Cloud Storage
Cloud storage is all the rage and is even popular in the case of DMS software as it brings many benefits to the business. It establishes a repository that users can access at any point in time. Furthermore, it makes the system cost-effective. However, cloud computing has its perks and drawbacks. It leads to easy accessibility but does not offer complete control over the data. Still, the cloud platform is preferred by many companies. The experts are researching cloud security; hopefully, we can expect to witness improvements in the coming years. Thus, we can expect cloud-based DBS software to be more secure and visible.
2. Integration With Mobile Devices
The number of mobile phone users has increased exponentially in the last decade. Considering the popularity of the mobile platform, the world of DMS software is also becoming a part of this ecosystem. As businesses are using mobile devices to establish connections, a multitude of documents are being shared, transferred, edited, and retrieved to and fro mobile devices daily. Thus, a future with the integration of DMS with mobile devices is not a far-fetched reality anymore.
3. Security
Security is one of the most important aspects of any business model. Thus, businesses are even considering the factor of security while adopting the best document management software for their firm. As the volume of documents escalates daily, the propagation channel is also diversifying, gradually increasing security issues. Thus, shortly, a large sum of money is expected to be spent on research related to enhancing the security of documents stored in DBS software.
Why Must The New StartUps Use Document Management Software?
Many document management system software is available today, and companies are embracing the software into their existing infrastructure to improve their productivity. Many start-ups are also adopting the software as they know it can be a revolutionary idea. Start-up companies can be benefited from the new document management system software in many ways.
Here are a few reasons why the new start-up companies must use document management software:
1. Improved Efficiency
This system helps you record all scanned documents and images by storing them systematically and indexing them in various ways to retrieve the document using text queries easily. Hence, your employees can quickly bid goodbye to the tedious tasks of finding documents from cabinets. The document management software makes their office paperless and saves energy and time. The editing, document approvals, and retrieval of documents become much easier for the team.
2. Helps You In Getting Started
Once you’re through with the initial planning and marketing research phase, the next step is officially establishing your company. You must create several documents to establish your company as its entity. Legal documents, agreements, and all the paperwork are essential when setting up your business. All these documents should be well-documented and stored in a secure digital location so they can be easily accessed whenever required. Document management software makes this task easy.
3. Enhancing Guest Service
Document management software helps you in responding to queries more rapidly and efficiently. It not only helps in responding to inquiries but also helps to solve credit card disputes. You can get updated data along with the entire list of all the previous guest transactions on the dashboard to avoid confusion. This can only be achieved if your organization employs the best document management system.
4. Monetary Savings
With the implementation of document management software, all your documents will be digitalized, so you don’t need to invest in hard copies or other storage equipment and spaces. You can also save on the photocopying costs. You can save tons of money on the cost incurred on human resource management, which is involved in filling or retrieving your documents. The document management software eliminates the cost of all lost documents and saves time otherwise elapsed in recreating the lost document. You can also save the warehousing fees where you’re storing your documents. These are the various small costs that you can save when you exploit the best document management system.
5. Protection of Your Important Documents
Maintaining hard copies of your documents is not only costly, but they are even prone to accidents and business disruption. Accidents or disasters, whether natural or artificial, can ruin your business data and confidential files. Maintaining these files and documents is very vital for your business. Thus, an electronic copy of your documents is necessary to run your business efficiently. This will ensure that your documents are in safe hands. In the case of document management software, even if your computer hardware is infected or you encounter some other technical issues, you can still retrieve all your documents through clouds and other off-site databases.
Every enterprise, whether big or small, established or startup, strives hard to boost productivity. Companies are embracing new techniques and experimenting with cutting-edge technologies to survive the cutthroat competition. Document management software is undoubtedly an intelligent investment for start-up companies.
Related Articles:
10 Best Web-Based Document Management System
12 Best Document Management Companies in the UAE
Free and Open Source Document Management Software
The Importance of Document Control Automation For Your Business
How Online Document Management System makes a Better Organization
FAQs of Document Management Software
1. KnowledgeTree
2. Google Drive
3. eFileCabinet
4. Document360
5. DocuWare
6. Notion