Best Document Tracking System for Growing Business in 2023
Best names in the category of document tracking systems are gigatrak, FileHold, Comindware Tracker, CONNETinBOT, and Docsend. These document tracking tools enable the accessing, tracking, and editing of the documents online.
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List of 20 Best Document Tracking System
Category Champions | 2023
CMW Tracker provides non-coding workflow software for business process modeling and management, workflow automation and productivity boost. Minimize dependency on IT and empower non-technical users to design, run and modify Workflows with drag-and-drop simplicity. Read CMW Tracker Reviews
Starting Price: Starting Price: $29.99 User/Month
Recent Review
"Automate Business Processes for 24/7 with Comindware Tracker " - Trinity Maruez
| Pros | Cons |
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Comindware Tracker do not require coding or IT external support to automate business procedures like time and expense tracking on projects. |
Comindware Tracker do not have on-premises versions for all operating systems, but we are satisfied with the cloud based version. |
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No complex IT is needed while creating workflow builders since business users are guided step by step. With separate workspaces, it is easy to create workflows for each department. |
Comindware Tracker for the entire period I have used it, has been my go-to business process automation platform with zero flaws. |
Sign.cc by 500apps gives you authority to sign your agreements and other documents, and another to do so faster and more effectively. Comprehensive reports help boost your revenue by visualizing how many records were completed, pending, or declined. In addition, you can keep your documents in order and manage them as needed with the bulk, tag, and status options. Read Sign.cc Reviews
Starting Price: Available on Request
Recent Review
"The web app is fast, easy to use, and accessible anywhere, even on a smart phone." - Awine Laskin
| Pros | Cons |
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With our clients and the tax management agency, we have been using this software for more than half a year. I have had a fantastic experience so far. For business owners seeking to save time, improve efficiency, reduce paper waste, and reduce carbon footprints, this is a great choice. |
This app is my go-to for anything I need. It's always been reliable and easy to use, which saves me a lot of time and hassle. I would recommend it to anyone looking for a dependable and user-friendly app. |
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Sign.cc is an amazing e-signature solution that is extremely user-friendly and has an impressive list of features. It is also very secure and reliable. The customer service team is knowledgeable and friendly. I have had no issues and would highly recommend Sign.cc to anyone looking for an e-signature solution. |
There is nothing I dislike about it because it saves my team so much time. |
Category Champions | 2023
Form automation and data collection application
Kizeo Forms is a simple and mobile tool to automate various activities. With Kizeo Forms, you can convert any paper document into mobile forms. You can fill out forms from any location even without an internet connection! Create & send customized forms and reports. Read Kizeo Forms Reviews
Starting Price: Available on Request
Recent Review
"Multi features form app with excellent service team " - Quentin
| Pros | Cons |
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The customs reports from the forms plus the excellent customer service available quickly |
No cons yet |
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Easy to set the forms and to use them |
Some bugs but they updated quickly |
Category Champions | 2023
Globally recognized enterprise asset management.
EAMbrace is designed to help organizations of all size better manage its assets spread across various locations. It acts as a perfect fixed asset register software. Read EAMbrace Asset Management Reviews
Starting Price: Starting Price: $2777.78 Onetime
Recent Review
"Eambrace is a good product to use" - Preeti Shinde
| Pros | Cons |
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The product works well |
Due to server issues sometimes it works slow |
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It is a globally recognised asset management software. It yields better asset performance and productivity. |
There are no cons we have experienced with them till date. |
A sales engagement tool. It helps you increase the productivity of your sales team. With saleshandy you can sale more effectively by gaining actionable insights about your prospects activites and sales material. Say for example, are they even opening your documents/attachments, email or presentation. Read SalesHandy Reviews
Starting Price: Starting Price: Available on Request
Recent Review
"Awesome software for email automation" - Vijay Poriya
| Pros | Cons |
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- upto 9 stage follow-ups - Freemium plan - Easy onboarding process - great support |
- As mentioned earlier, document tracking feature is a little bit tricky to use. |
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The most impressive part of Saleshandy is; Quick and easy implementation, great customer support. |
The tool could be more user-friendly and reporting of the campaign stats should be in a more understandable way. Currently, the UI and reporting features are quite basic. |
Category Champions | 2023
Access Project Information Anytime & Anywhere with
nTireDMS Document management software helps to store, access, manage, control, and track digital documents and electronic images of paper-based information. Access Project Information Anytime & Anywhere with nTireDMS. Read nTireDMS SunSmart Reviews
Starting Price: Available on Request
Recent Review
"Great DMS system" - Mohammed Al Abri
| Pros | Cons |
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user friendly powerful |
UI OCR |
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User-friendly flow, Good UI/UX design |
speed |
Contenders | 2023
dMACQ Enterprise Document Management System packs powerful functionalities to consolidate all your document and content management onto one single platform. Read dMACQ DMS Reviews
Starting Price: Available on Request
Recent Review
"Very nice" - Alex
| Pros | Cons |
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Easy to use, very cool, easy to use. |
VERY EASY |
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Easily Configurable application according to your organization hierarchy, user friendly application. 5 tired access based rights makes it more secured system. |
Mobile application UI should have been more Responsive as we see in new apps |
High Performer | 2023
Doc Manager is a globally recognized document management software, move to a modern, secure, digital Doc Manager solution and live in a paper-less world, where every business data is literally just a click away. Read Doc Manager Reviews
Starting Price: Available on Request
Recent Review
"Doc Manager : One of the best product we ever used" - Amit PD
Contenders | 2023
FileHold is feature rich yet affordable and is ideal for organizationis of 20 users or more. Check in / check out, version control, document workflow, full audit trail of activites. Desktop and mobile device ready install on premise or in the cloud. Read FileHold Reviews
Starting Price: Starting Price: $1200.00 Per Year
Recent Review
"Review of FileHold from a long time Reseller" - Eric Posa
| Pros | Cons |
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Integrated with Microsoft Platforms. Easy installation. API is extremely powerful. The great team supporting the product. Knowledgebase has tons of information and documentation |
All of the product enhancements we have brought to their attention was scheduled for a release so we do not have cons at this time |
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Allows organizations to store electronic documents and records in an easy to use system with advanced functionality. Makes searching and finding documents and records much easier than on a typical shared drive(s) environment. |
Need commitment and support from the proper people within an organization to ensure the implementation is successful. |
High Performer | 2023
RicohDocs is high-performance Document Management software and Office Automation System. It offers the power of enterprise document management to mid-sized and large organizations. With RicohDocs, organizations anywhere in the world can gain control over their documents, with specific focus on business process automation. Read RicohDocs Reviews
Starting Price: Available on Request
Recent Review
"R" - Nahid Altumbabic
| Pros | Cons |
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Using RicohDoc software, I solved the problem that business documents can be quickly optimized in the best possible way. This software offers the tremendous power of Automatic Theme IDs for business and office documents to turn large files into smaller ones. |
The most noticeably awful piece of RicohDocs is that their client care isn't excessively acceptable. In the event that you email them with a gripe, it would require some serious energy before you will get a reaction from them. What's more, now and again the element the board of this program is minimal confounded; you need to acquaint its framework in order to play out the undertaking well. But most importantly, it's awesome programming and valuable in our business archives. |
Category Champions | 2023
AppsTec is a flexible content management, which makes managing your documents easier. Right from capturing data to indexing and retrieving documents, it offers end-to-end document management solutions. Moreover, it helps reduce physical storage space while helping you save on costs and leveraging benefits. Read AppsTec DMS Reviews
Starting Price: Available on Request
Recent Review
"DMS Review" - Mohd Anas Siddiqui
| Pros | Cons |
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Appstec DMS is the perfect solution of our requirements. We liked most about its system architecture, where we can monitor our organization's centralized workflow. And OCR engine helps us to retrieve our required documents in fractions of second. Whereas we can integrate our existing systems. |
Last but not least, to navigate to specific folder we have to go through the parental folder. |
Emergents | 2023
Salespatron is a sales presentation and client engagement application allowing salespeople to store all their sales collaterals in one place and share them as trackable links with their prospects. Read Salespatron Reviews
Starting Price: Starting Price: $50 User/ Month
Recent Review
"A very professional product management software." - Samar Dayal
End-to-end Contract Lifecycle Management
PracticeLeague's Contract Lifecycle Management is the fundamental building block of any enterprise for managing the complete contract lifecycle. Every Contract provides critical and high-value management information that supports strategic decision-making. Read PracticeLeague's Razor365 Contract Management Reviews
Starting Price: Available on Request
Recent Review
"very happy with PracticeLeague's Razor365 contract lifecycle management software" - Santosh k
| Pros | Cons |
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I have heard about PracticeLeague and I believe that they have the potential to bring into life new products which will change the experience of how people view compliance. |
I hope we get to hear about the various product offerings even for individuals and SMEs. |
Category Champions | 2023
Zoho Docs provides cloud-based solutions to store, share and manage files safely. All types of files are stored in a centralized location using this document management software due to which you can easily access and share them with the team members. Read Zoho Docs Reviews
Starting Price: Available on Request
Recent Review
"Zoho Docs" - Raghav Arora
| Pros | Cons |
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Zoho allows uploading of files by sending emails to zoho generated email. |
Addition of more file formats would be great |
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All documents that are created or edited are protected in the cloud. |
Lack more openness of integration with respect to other formats, I would like it to be broad, also add more elements that stylize the documents. |
Contenders | 2023
Scanous is one of the most intuitive software that lets you scan all your documents, edit them, save them in PDF formats and also, lets you share these documents, with or without password protected links. Read Scanous Reviews
Starting Price: Available on Request
Recent Review
"Best Document Management System" - Arvind Osle
| Pros | Cons |
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Easy to use and proper assistance from the support team |
There are no cons |
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Easy to use, and serves it's purpose, has a huge cloud space, and manages my documents without any hassle |
NA |
Emergents | 2023
DocuScan provides the latest document management software technology and methods needed to Capture, Manage & Share documents, and secure information within an Organization. DocuScan is an integrated Document Management system (DMS) Platform which provides organised solution for converting Paper into Digital files, File them electronically, Store them in organised way. Read DocuScan Reviews
Starting Price: Available on Request
Recent Review
"document scan" - aravind
Using our software will help you not only have a backup but also you can make your work process a lot more secure and easy to manage all types of files, including video and audio files. Read E-Securus DMS Reviews
Starting Price: Starting Price: $6.94 Full Licence
Recent Review
"It's very good" - Jugesh Kumar Kashyap
| Pros | Cons |
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Good |
Not that good |
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Overall |
Nothing |
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The Legal Capsule is a contract lifecycle management (CLM) platform for companies to manage all their documents on the go. The product is an end-to-end solution that makes it easier to create, collaborate, negotiate, e-sign, store and manage Contracts and forms. Read The Legal Capsule Reviews
Starting Price: Available on Request
Recent Review
"Best CLM Software" - Lisa Fernandez
We provide an Intelligent and Unified platform for the Enterprise Legal Ecosystem driving Digital Transformation to the next level. We help entwine legal efficiency and cost-effectiveness with complex end-end business operations with the sheer power of Speed and Simplicity. Read PracticeLeague's RazorLex Reviews
Starting Price: Available on Request
Recent Review
"almost good" - rajesh
| Pros | Cons |
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user friendly powerful |
Need to update more features |
TouchBase offers project mgt solutions to Professional Services, Pharma, EPC, Engineering, etc. It supports business cases, proposals, NPD, schedule, resources, costs, procurement, risks, etc. It integrates with ERPs, CRMs, Accounting. Read ProductDossier PSA Reviews
Starting Price: Available on Request
Recent Review
"Excellent Project Management Software" - Anupam Khandre
Recent Review
Until 31st Mar 2023
What is Document Tracking System?
The document tracking tool is one of the biggest assets of any business. No matter whether it is a small organization or a big one, there is always a need for files, documents, and paperwork. Taking all these documents online and having them present on the computer is highly beneficial for the organization. The tracking tool makes it easy to track these documents easily.
The document tracking system, also known as file tracking system is an on-premise or cloud-hosted software used by small as well as large businesses for automating the process of searching, accessing, retrieving, and managing their electronic documents or files.
A file tracking system is indispensable for the success of businesses. The demand for document tracking systems is on the rise across the globe as businesses are increasingly using this software for checking paper consumption, besides boosting their productivity and efficiency. One can access some years old files with just a click and on top of that copying the papers, printing them everything can be done with ease. This document tracking tool reduces a lot of workload from the organizations. Most of the organizations these days are using this electronic document tracking system to manage and track all the paperwork.
Top Document Tracking System Features
A file tracking system offers a lot of useful features to help you streamline your workflow. Here are some of the most important features of document management software.
1. Document Storage
All the types of documents related to a particular organization are stored in a single vault and this makes document tracking system easy to retrieve the documents, storing them and for future use. The whole centralizing process makes sure that the relevant information is accessible immediately. The cloud feature is another asset for the software. Even if any documents are deleted from the system due to some unavoidable circumstances, it can be retrieved from the cloud backup.
2. Tasks Related to Documents
This is another important feature of document tracking software. The software takes care of almost all the document-related tasks and this helps in saving a lot of time for the employees. The document tracking system is capable of routing the documents easily and also has a built-in task management system.
3. Document Security
Security is one of the most important aspects of an organization. The documents must be provided with the required security so that they don’t get misused. The document tracking software that an organization is planning to deploy must be capable of providing the perfect security for the documents. The tool avoids unauthorized access to certain documents. There are some types of software in the market that prevents a certain IP address from opening the document. This document tracking system ensures high-level security for the documents stored in the tool.
4. Control of the Versions
The document tracking software makes it easy to have control over various versions of the documents. There won’t be a need of maintaining multiple copies of the same document with some changes. The last edited document will be the latest document present on the list.
5. Indexing
Document tracking system is very hard to retrieve one single document from so many others. But with the help of the indexing feature, this can be done with ease. You can index the document and files systematically for easy retrieval.
6. PDF Document Editor
The online document tracking system will make it easy for you to edit the PDF documents and add text, date, checkbox, text box, or any other customization options. The spell checker will help in eliminating any type of typo errors present in the document.
7. Bulk Uploading of Documents
There are so many instances when it becomes important to upload a bulk set of files online. Uploading these documents one by one will take a lot of time. But with the software, one can upload all the files at once without any hassle. The entire document uploading is done with one click and it won’t even consume a lot of time.
8. Mobility
The document tracking tool provides you an option to access the documents present in it from anywhere. If you have a mobile, tab, laptop, or PC at your hand with an internet connection, you will be able to access the documents present in the software. The files that are uploaded in the organization are synced from time to time.
9. Integral Bar Code Facility
The bar code system will help in tracking down the document easily. All the files are provided with a certain bar code and scanning the bar code will provide the exact location of the file.
10. Audit Trail
A document path in the life cycle in software is provided perfectly with the help of an audit trail feature. The document tracking system users will be capable of producing detailed reports of the path of the document. The details include the name of the user, time, date, the type of action performed. A file tracking system offers a lot of useful features to help you streamline your workflow.
11. Automation of Document Processing
The processing of the documents is done in a very short time with the help of the automation facility provided in the document tracking software. Whether it is simple or complex document processing, one can do it with ease by using the software. The repetitive documents are processed automatically whereas the workflows system are set up with the help of a graphical workflow editor. Data importing and exporting from MS-Office or Excel is also done in the data tracking tool.
12. Collaboration and Assigning of the Tasks
In organizations, there come some situations where more than one person has the requirement to check the document. In such situations, people just make copies of the document and share it with others but the entire scenario is changed with the deployment of a document tracking tool. This document tracking system provides a platform where all the employees of an organization collaborate and check out the documents. One can restrict access to the documents that they want to maintain confidentiality. The same document tracking system can be used to assign tasks for various users and it also notifies the employees when tasks are assigned.
13. Contract Approval
A high-quality file tracking software offers an automated contract approval feature to minimize contract approval cycle time, thus, helping you to get your business contracts signed up on time.
14. Simple User Interface
An efficient document tracking system comes with a simple user interface that is pleasant to your eyes. You can also customize the interface to suit your business requirements.
15. Advanced Search Feature
Since businesses deal with large volumes of files every day, it may become difficult to trace specific files or documents at times. A file tracking system enables you and your team to hunt through your organization’s knowledge base and locate files in an instant, thus saving a good deal of time.
What’s more, an online document tracking system also offers basic features, such as PDF converter, audit trail, bulk upload, white-labeling support, and lots more to help you manage documents with utmost efficiency
Benefits of Online Document Tracking System
1. Effortless Customization
With the help of a file tracking system, you and your authorized team members can easily make modifications to the existing documents anytime, anywhere.
2. Helps You Access Files on the Go
A document tracking software enables you to access documents anytime, anywhere via your laptop, smartphone, iPad, or tablet. This document tracking system feature also lets you view important files as and when required, and collaborate with your remotely-located team members.
3. Helps you Go Green
Lots of forward-thinking businesses across the globe are embracing document tracking software to support the ‘Go Green’ Mission. File finder software helps you run a green business by helping you save countless sheets of paper every day.
4. Facilitates Third-party Integration
A file tracking system can be easily integrated with your CRM system, accounting software, and other software systems used in your organization. This feature facilitates seamless information flow between diverse applications with accuracy and integrity, besides helping you save time at work.
5. Boosts Employee Productivity
An online file tracker helps your employees trace documents quickly so that they can focus on other important tasks.
These are some of the noteworthy benefits offered by online file management software. Considering the advantages offered by the file tracking system, businesses across industries are investing in this software to reap maximum benefits.
How is Bar Code Document Tracking Software used?
In almost every organization there comes a time when they have to track a large set of documents. With the bar code facility, this tracking is done easily. The bar code is one of the most advanced and highly reliable features which helps in tracking the documents easily. Similar to the maintenance of inventory, document tracking system can place a bar code on the most important documents, or if you want you can place the bar code on every document that you have.
Scanning this bar code for once will provide you with the exact location of the document and you can access the document easily. This entire process of using bar code in the document tracking system is very advanced. It has become very important to save time effectively and hence with the help of this bar code document tracking facility, the organizations are saving a lot of time and effort. Now tracking one single document from a pile of files is very easy.
Document Tracking System vs. Document Management System
The document tracking tool is almost similar to the document management system. The one main difference between this software is that the document tracking system is capable of tracking any type of document related to an organization with ease whereas the document management system takes some time to track. The document tracking system is an advanced technology that helps the management of virtual documents easier than ever whereas the document management system makes it easy to transfer, collaborate, and work on specific files.
The companies these days are trying to automate everything in their organization and this document tracking system is providing them with an option to do it. Now they can track and manage the documents easily with the help of the electronic document tracking system.
Tips to Pick an Online Document Tracking System
If you are planning to invest in an online file tracker, do not forget to do a bit of online research about the software’s performance before making the final purchase. Make sure you choose a robust online file tracker that is easy to use. At the same time, find a reputable software vendor that offers comprehensive training, and round the clock customer service to help you with your queries.
We hope the tips cited above will help you pick the right online tracking software for your business.