Best Employee Monitoring Software

What Is Employee Monitoring Software?

Employee monitoring software is a cloud-based solution allows company administrators to remotely monitor and supervise their employees’ laptops and promote easy centralized log reviews via a unified network PC.

Businesses need to ensure that employees are spending their time productively at the workplace. Work monitoring software is an essential tool for business owners as it can help them verify how employees are utilizing time at work. 

Implementing software to monitor employee computer use can aid managers to check workplace efficiency, and prevent time wastage on social media or other frivolous tasks. Computer screen monitoring is a must-have tool, especially for organizations that have to manage a large workforce that is operating from various geographical locations.

How Does Employee Monitoring Software Work?

Many organizations are now using screenshot monitoring software to keep track of employee activities at the workplace. These products are very useful are they facilitate senior management to monitor every minute of an employee’s day, and prevent any loss of productivity.

Employee desktop monitoring software works by checking keystroke logging or screen capture. Managers can make sure that employees are actually working on their computers, and are not performing any other personal tasks during office hours.

Employee activity monitoring software is a multi-faceted tool. It empowers managers to track complete employee activity, task performance, email management, Internet apps usage, and time spent of social media. Managers can then prepare reports from the real-time data generated through cloud based employee monitoring software that improves decisions on the best team size, bonuses, and work processes.

What Are The Types of Employee Monitoring Software?

When any organization decides to invest in software to monitor remote employees, it is extremely important that it makes an informed decision. There are various top employee monitoring software available in the market. Most business computer monitoring software can be classified as:

1. Productivity Applications:

These are real-time employee monitoring software solutions that enable companies to know the productivity level of team members. These platforms have advanced reporting and analytical features that help managers know tasks completed in working hours, identify poor performance and highlight areas with low results.

2. Surveillance Tools:

Most companies opt for surveillance tools only if they are facing business losses, security breaches or severe productivity issues. This type of employee activity tracking software can be used to restrict user control, monitor work email accounts, and block access to particular applications or websites.

3. Project Supervision Suites:

There are many workplace monitoring tools that are designed to track the activities of project team members. Project supervision suites monitor the daily, weekly, or monthly task performance of the team members, and track the time consumed in various activities and stages.

Which Industries Commonly Use Employee Monitoring Software?

Employee control software is highly useful for all kinds of organizations. It can help in maintaining a record of employee activities and keep a check on time consumed for various tasks. 

Many industries can benefit by implementing the best employee tracking software. It is especially beneficial for organizations with a large remote workforce, as it ensures optimum job performance. Here is a list of industrial sectors that commonly use employee network monitoring software:

• Information Technology

• Staffing Agencies

• Financial Organizations

• Consultancy Firms

• Retail

• Manufacturing

• Legal Firms

What Are The Primary Features of Employee Monitoring Software?

Business organizations need to assess their requirements before investing in employee screen recording software. This can help firms choose a comprehensive solution that contains all the vital features required for their operational model.

Most modern employee web monitoring software has an array of innovative features. Here is some primary features of employee monitoring software to look out for:

1. Timesheets:

One of the most crucial features of any cloud based employee monitoring software, timesheets helps managers keep a check on every minute of an employee’s workday. It ensures that all tasks are systematically listed out, and facilitates in better project scheduling.

2. Productivity Evaluation:

Employee computer monitoring software has multiple analytical tools that can assess individual and team productivity. 

Staff monitoring software helps managers assess performance by keeping track of time taken on various business operations and tasks. The detailed productivity assessment reports can aid in promotions, increments, performance evaluation, and training. 

3. Location Tracking:

Most employee activity monitoring software comes enabled with geo-tracking. This helps in tracking the physical movement of employees throughout the day. The location tracking feature is useful for organizations that need to monitor the activities of a large field force to enhance productivity.

4. Task Management:

A vital feature of work monitoring software,  task management allows team members to remain aware of what task everyone is working on, and adhere to time deadlines. 

It is helpful to manage disparate teams scattered across geographical locations and increases visibility and accountability amongst employees.

5. Notifications and Alerts:

Employee web tracking software can give alerts when any preset protocol is breached or if there is any security threat. It keeps a close eye on all business operations and ensures that all critical functions remain streamlined.

6. Stealth Mode:

Employee computer monitoring software can be enabled in the stealth mode, meaning employees will not know that their activities are being monitored. This will not harm morale or employee satisfaction levels; rather, it will create an atmosphere based on mutual trust and open communication. 

Utilizing staff monitoring software in stealth mode will give business owners the real picture of productivity levels, and help in tracking non-productive team members.

What Are The Major Benefits of Employee Monitoring Software?

Investing in the best employee tracking software is a smart decision that can have a long term positive impact on bottom results. Here are some major benefits that organizations can accrue by getting top employee monitoring software solutions:

1. Better Business Insights:

Employee monitoring software is a smart source of business intelligence. It provides visibility of project stages and allows team members to know the internal workload. Managers can direct employees to work on high priority projects, rather than spend time on repetitive and mundane tasks.

2. Synced Work Teams:

In the current work scenario, many organizations encourage remote job arrangements. This makes employee computer tracking software a necessity, as it can sync work across multiple time zones. 

Managers can keep a strict check on the daily work schedule of team members in various geographical locations and prevent any kind of mismanagement of resources or scheduling. 

3. Better Delegation:

Employee activity monitoring software gives a detailed view of each worker’s distinct capabilities. This enables managers to gain insights to select the best man for a particular job, and helps them in the streamlined delegation of tasks. Employee monitoring software creates an environment based on mutual trust and enhances team collaboration exponentially.

4. Reduced Administrative Workload:

Organizations that choose to invest in the best employee monitoring software can focus on essential business operations. Many employee activity monitoring software help teams in organizing tasks and automating manual tasks. This leads to reduced administrative workload and allows employees to work on achieving strategic goals.

5. Enhanced Security Protocols:

Employee desktop monitoring software is a vital tool that can help organizations safeguard intellectual property and sensitive information. Managers can keep a check on employee activity by customizing the right configurations. This prevents any kind of legal problems and tightens security protocols.

6. Less Time Wastage:

One of the core functions of work monitoring software is to reduce the wastage of time spent on unnecessary tasks. Employee web tracking software motivates team members to follow the best work practices and perform to their maximum potential.

What Is The United States Employee Monitoring Laws?

Organizations need to remain aware of employee monitoring laws so that they do not violate any guidelines. Employee monitoring, in the broad sense, is permitted in the United States and is mostly unregulated. If the employer provides the workplace computer, then they may listen or check any official communication. In many cases, employers are permitted to monitor the usage of an official phone device too.

In the United States, many organizations have adopted computer screen monitoring software. This enables them to access device hard disks, monitor website usage, track keystrokes and take screenshots at any time of the workday. The legal regulations concerning employee monitoring are concise and favor the employer. All US-based organizations need to remain aware of the various laws related to employee monitoring 

Common Problems Faced By Organizations While Implementing Employee Monitoring Software

Installation is quite simple and straightforward for cloud based employee monitoring software. However, there are some common issues that many organizations may face while implementing office monitoring software, such as:

1. Legal Regulations:

Employee monitoring is a sensitive issue that has legal ramifications for companies. Companies need to know the laws about employee monitoring in their country before investing in software to monitor remote employees. This will ensure that your business organization remains on the right side of the law, and does not get into legal hassles or trouble.

2. Low Employee Morale:

Most employees do not understand the need to implement computer screen monitoring software and view it as a threat to privacy. Senior management needs to discuss any probable issues with employees before getting employee web monitoring software. Open candid communication will ensure that employees do not feel threatened, and they will embrace the change positively.

3. Cyber Threats:

Many employee monitoring solutions are not designed keeping in mind safety parameters. This could result in cyber attacks and misuse of sensitive company data. It is vital to choose the best computer tracking software that has sophisticated security measures such as password protection, end-to-end encryption and restricted user control.

Related Research Articles:

• A Complete Guide to Employee Monitoring: Its Why & How