Best Employee Onboarding Software
Best employee onboarding software options are Talmundo, Eddy, Zenefits, Click Boarding, and CakeHR. Employee onboarding systems automate onboarding tasks like collecting and managing new hire documents, systems access, and communicating important information.
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List of 20 Best Employee Onboarding Software
Emergents | 2023
Manage and engage your workforce wherever they are
Sage HR is fast-becoming 1 HRIS software in staff leave and employee database management. By reducing the overhead time and money spent on paper chasing employees' leave requests, Sage HR helps you to solve your HR challenges and let’s you to focus on building your business! Read Sage HR Reviews
Starting Price: Starting Price: $5 Per Employee
Recent Review
"Well Rounded, packed with features." - Shoaib Shabbir
Category Champions | 2023
All-in-One Application Tracking System
Zoho Recruit's applicant tracking system and recruiting software is designed for modern workforce that helps you hire more qualified candidates faster. Never miss on a hire. Read Zoho Recruit Reviews
Starting Price: Available on Request
Recent Review
"Best Software for Recruiters" - Teodora Parasca
Papaya Global is a fully featured Payroll Software designed to serve Enterprises, SMEs and StartUps. Papaya Global provides end-to-end solutions designed for Web App and Android. This online Payroll system offers Document Storage, Cap Table Management, Financial Modeling, Compliance Management, Reporting/Analytics, Scheduling, Self Service Portal, Vacation/Leave Tracking, Benefits Management, Direct Deposit, Document Management, Multi-Country and Multi-State at one place. Read Papaya Global Reviews
Starting Price: Starting Price: $20 Employee/Month
Recent Review
"review of papaya global" - Tehzeeb Raza
Remote empowers companies to pay and manage full-time and contract workers all over the world. In 50+ countries, we handle international payroll, benefits, taxes, stock options, and compliance. Most importantly, Remote never charges percentages or fees: one modest flat pricing keeps your budget under control so you can focus on expanding your business. Read Remote Reviews
Starting Price: Starting Price: $299 Employee/Month
Recent Review
"Transparent and effective with an amazing customer service " - Hanna Dazell
Category Champions | 2023
An applicant tracking system for great recruiters
Great recruiters know how to find great candidates. It's all the other things, like scheduling interviews and sending out status updates that they need help with. So, we built Freshteam a time management software to help recruiters focus on the only thing that matters: recruiting. Read Freshteam Reviews
Starting Price: Available on Request
Recent Review
"Amazing Experience" - Siddharth Bose
| Pros | Cons |
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Initially, I felt difficulty in managing employees physically as it was too hard to record all the documents and data. Now after implementing freshteam, it is so easy from hiring to the end. |
Compared to other management sites, It would be better if it includes some other options like timesheet management, payroll, and attendance integrated with the internal database. |
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Freshteam allows you to quickly build and customize forms to collect employee information by simply dragging and dropping form fields. You can choose to show/hide the form fields for specific teams or offices.There are a wide range of things you can do with Freshteam’s time off insights - spot/fix absenteeism trends, foresee leave trends, review/optimize leave policies, etc. |
It is a bit pricy per month |
Category Champions | 2023
Keka is an employee experience platform. The only HR & Payroll software that is employee centric. Unlike traditional HR systems, they are a modern new generation platform focused on user experience and simplifying complex workflows. For any employee-centric company, managing the HR, Payroll, and Talent Management is the key activities. Read Keka HR Reviews
Starting Price: Starting Price: $97.21 Upto 100 Employees
Recent Review
"Easy way for tracking " - Minaxi Suthar
| Pros | Cons |
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Easy for applying leave and plus setting up the task and OKRs. |
Not any so far. |
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I guess Keka as Software itself is very useful. |
I didn't find such thing yet. |
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Grove HR is a modern HRIS platform designed for fast-growing businesses that helps scale up their HR operations effortlessly. Available on both cloud-based and mobile-based platforms, Grove HR automates HR tasks and enhances employee experience across the company. Learn more about Grove HR
Starting Price: Available on Request
Contenders | 2023
Gusto is the employee onboarding platform, offering payroll, benefits, HR tools, and world-class support for small businesses. With Gusto, it’s easy to take care of your team and grow your business all in one place. Read Gusto Reviews
Starting Price: Starting Price: $40 Per Month
Recent Review
"Review for Gusto" - Junaid Ahmad
| Pros | Cons |
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It was dependable, never experienced any problems with payment receipt, and funds were deposited directly into my checking account without any additional costs or expenses. |
It sounds like you had a negative experience with the software, specifically regarding its difficulty of use, lack of effective support, and issues with payment processing. It appears that the support staff were unable to resolve the issue, despite it being described as a major software bug. It also seems that a validation process was causing issues with payment processing. |
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Ease of set up |
Customer service - live support from the tax compliance department |
Emergents | 2023
100% Remote Onboarding - Streamline and Automate N
WorkBright is a fully featured Employee Onboarding Software designed to serve Agencies, Startups. WorkBright provides end-to-end solutions designed for Web App. This online Employee Onboarding system offers Document Management, Orientation Management, Electronic Signature, Self Service Portal, Employee Handbook at one place. Learn more about WorkBright
Starting Price: Starting Price: $158 Per Month
Category Champions | 2023
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Complete HRMS and payroll for growing businesses
PulseHRM is a cloud-based HRMS and employee onboarding platform developed on Oracle tech stack. This time management software lets you start with the modules you need and add more as you grow. Read PulseHRM Reviews
Starting Price: Available on Request
Recent Review
"Best service " - Isha Setia
| Pros | Cons |
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User friendly |
Not used by many leklle |
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Ease of access menu and pretty easy to navigate through out the application |
Only difficult part is there's no search bar option. |
factoHR is an award-winning Best HR Platform trusted by 1500 Companies & 1.5 million employees which includes Tata Steel BSL, DENSO, Cycle Agarbatti, BSE, Murugappa, & many others who have improved their productivity by more than 70 % Read factoHR Reviews
Starting Price: Available on Request
| Pros | Cons |
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Cost |
Home Page UI is completely unresponsive, no live chat. Team works with stiff timings, they dont pick any issues even after 6pm or during lunch break. Customers have to wait for them to devote time with multiple follow-up's. |
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One of the most notable features is its attendance monitoring and geo-fencing. I can monitor my employees’ attendance and assign them geo boundaries for attendance registration. |
We went through some hardships when the software committed some errors in attendance. In addition, there were some issues with biometric integration. |
Category Champions | 2023
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HRMantra is the World's most feature rich HR and Payroll software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured. Read HRMantra Reviews
Starting Price: Available on Request
Recent Review
"Saves time and increase productivity" - Senorita Gonsalves
| Pros | Cons |
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You can easily navigate from one tab to another. Real time GPS tracking. |
Mobile application of HRMantra needs a little bit of improvement rest is fine. |
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Software is totally customizable |
Attendance |
Emergents | 2023
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Zenefits is an all-in-one SaaS human resources and employee onboarding platform that helps more than 11,000 small to mid-sized companies streamline hiring, onboarding, and employee management, in the office or on the go. Read Zenefits Reviews
Starting Price: Starting Price: $8 Per User
Recent Review
"Zenefits has been a big help!" - Evelyn Mauritsen
| Pros | Cons |
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Human Resource laws are always changing, Zenefits keeps us on top of new laws and advises us how to proceed and what forms to fill out, etc. |
Getting in touch with them is sometimes frustrating but I realize they are busy answering other customers' calls. For the most part, I do not have a problem. |
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Payroll, taxes, benefits, etc. |
Nothing comes to mind. |
Contenders | 2023
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We couldn't find an HR solution that all stakeholders (employees, leaders, and HR) loved. So, we created one. Qandle - End-to-end HR solution that is smart, beautiful, and completely configurable, with a fully functional mobile app. Free Demo and Trials available. Read Qandle Reviews
Starting Price: Starting Price: $0.68 Employee/Month
Recent Review
"amazing to use" - chander jain
| Pros | Cons |
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This one sends me notifications about my attendance whenever I forgot to clock out and each. |
Compensation. And expenses management. |
Category Champions | 2023
We are a focussed time management software solution provider for corporate. We offer end to end HR solution from recruitment to retirement covering entire employee life cycle in an organisation. Our solution can be delivered as a product that can be used by the customer at his location. Best for large, medium & small business HR software Read Wallet HR Reviews
Starting Price: Available on Request
Recent Review
"easy accessibility and user friendly" - Aishwariya
| Pros | Cons |
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Easy access of all modules |
no |
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Able to get daily reports |
Need to be shorten the module |
Category Champions | 2023
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Akrivia is a new-age online HR software platform that enables HRs to engage with employees efficiently, save time on redundant tasks, and create an engaging workplace that sets a bar. Read Akrivia HCM Reviews
Starting Price: Available on Request
Recent Review
"Software that makes payroll easy and efficient" - Swathi Pola
| Pros | Cons |
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The software's error-free payroll saves time on several levels. The software eliminates the need for rechecking and correcting mistakes that can happen before paychecks are issued. |
The leave management module of the mobile app needs to be updated more frequently. Other than that, the rest of the modules are perfect. |
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The software is easy to use and implement, and the company's support is prompt and helpful, making it easier to implement the solution. |
So far, I have not come across any cons. |
#1 Employee Experience Platform | Zimyo is a human resource management solution that empowers organizations to manage and retain great talent! Read Zimyo Reviews
Starting Price: Starting Price: $0.83 Per Month
Recent Review
"The software is easy to use and the customer service is excellent " - Praveen
| Pros | Cons |
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"It is invaluable to have performance management tools. Goals provide a focus for the team and reviews bring everything together for an efficient but effective process. Our employees use the apps all the time instead of hiring administrators, so we can self-serve and provide better service for them by updating their information and requesting leave when it is convenient for them." |
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"It is invaluable to have performance management tools. Goals provide a focus for the team and reviews bring everything together for an efficient but effective process. Our employees use the apps all the time instead of hiring administrators, so we can self-serve and provide better service for them by updating their information and requesting leave when it is convenient for them." |
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No need to External Hardware, GPS based attendance, Face-recognition (Selfie) enabled attendance, ESS Features, Leave Management, No need to external hardware, loaded dashboards, Auto muster roll generation, Quick & smooth implementation & many more. Read Pocket FaME Reviews
Starting Price: Available on Request
Recent Review
"Quite Flexible, Accurate & Perfect Solution" - Sharath
| Pros | Cons |
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1. We started taking attendance from day one. 2. Accuracy. 3. Easy to use, 4. They understand the end user problems, hence can offer apt. Solution |
Hardly any. Atleast not now |
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It is easy to use and comfortable |
As per the attendance it should generate pay sheet automatically but we have to generate must rectify |
Contenders | 2023
TalentRecruit Software is built on the core principles of Automation, Intelligence & Analytics. Our innovative cloud-based recruitment automation platform is driven by Artificial Intelligence & Machine Learning to improve the top & bottom line of your organization. Read TalentRecruit Reviews
Starting Price: Available on Request
Recent Review
"Good Software" - Kunwar Vaibhav Singh
| Pros | Cons |
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Naukri Resume Masking |
This Feature can be removed anytime |
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HRSprout is an all-in-one HRMS software for businesses of all sizes. It offers a suite of features to help enterprises to manage their employee data, including employee profiles, documents, leaves, payroll, and time off requests. Read HRSprout Reviews
Starting Price: Starting Price: $15 Per Month
Recent Review
"Easy way to keep track of employees and timesheets." - Bukari salifu
| Pros | Cons |
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I am very happy with this employee attendance software. It's great to be able to manage all my employees in one place and all their leave, absence and vacation time. The interface is easy to use and they have great customer support. |
I had a great experience using this software. It had no downsides, only advantages. It really sped up my recruitment process, making it more efficient and effective. |
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I recently tried HRSprout and found it to be an incredibly useful and efficient tool for managing my HR processes. It has automated many of the tedious tasks associated with onboarding, departing and other special events, saving us a lot of time and effort. With its cloud-based database, the program makes it easy to keep track of personnel information and quickly access records. The work management and administration list, hierarchy view and all-in-one features are especially useful and make it easy to complete all employee management tasks in one place. I highly recommend HRSprout to anyone looking for an efficient and reliable HRMS software program. |
Even though I make daily use of it, I have not yet experienced any negative effects from doing so. |
Recent Review
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Until 31st Mar 2023
What is Employee Onboarding Software?
Employee onboarding software is a tool that automates monotonous tasks so that firms can focus on offering a quality employee experience. This improves staff retention, a critical measure for early-stage startups and small businesses.
Organizations use onboarding to introduce new employees to their work culture. Companies should encourage fresh talents to adapt to the company's social and performance requirements. Businesses also can use convenient employee onboarding software for preparing fresh recruits.
The automated tools efficiently align the talent and lower overhead costs. The employee onboarding system also eliminates tedious paperwork. The mundane, repetitive operations are done automatically without any errors. The new hires get to start immediately to provide productive output.
The important goal of an organization is to socialize the recruits. The company's HR team should implement an organized mechanism for the same. Some small firms do a quick orientation program for a few days or hours. But most modern organizations allot anywhere between 3 to 18 months for onboarding.
Technology is now invading every home and business operation. No wonder, many enterprises favor the use of employee onboarding tool. They rely on technology to facilitate a streamlined transition process for the recruits. The automated system lowers the management's burden.
Features of Employee Onboarding Software
Hiring and training new staff can be challenging and frustrating. You have to introduce them to the company's formal activities and informal culture. Training tools and employee onboarding software are a blessing in such situations. HR executives can choose streamlined apps to help new talent.
Modern automated employee onboarding solution systems are even capable of helping remote workers. They get implemented as Cloud-based solutions and online software platforms. Choose a well-designed and robust system that offers these significant features -
1. Business Automation
The software solution has to automate HR personnel tasks. It has digitized form filling, employee handbooks, and tax documents. The software should reduce or eliminate paperwork and error checks. It has to track progress and help managers with quick and effortless onboarding.
2. Knowledge Platform
An integrated tool to handle document editors and online searches is excellent. It should ensure workflow customization and minimize email communications.
3. Multi-device Access
The employee onboarding software has to assure multi-device access to the knowledge platform. It should support access from laptops, mobile phones, tablets, and desktops.
4. Learning Tools
Organizational socialization also includes team learning plans. The tool should impart key working knowledge to the employees. Interactive experiences are vital for business productivity.
5. Digital Dashboard
It facilitates easy team communication and progress tracking. It facilitates proper authorization and digitization of verification documents.
6. Payroll And Benefits
Payroll calculations have to be accurate and reliable. The best employee onboarding software streamlines payroll management. It also manages attendance time and benefits enrolment. The employees benefit from quick access to data on pay dates, pay stub reviews, and insurance.
7. Compliance Tools
Even mid-size companies have to comply with tax regulations strictly. So, the software or cloud solution has to ensure sufficient oversight. It should also handle employees' compliance needs.
8. Performance Management
A feature-rich solution has to offer productivity insights. It should connect applicant tracking and performance management systems. This feature ensures a smooth transition for the new hires.
Benefits of the Onboarding System
Businesses depend on automation to achieve tangible results. The employee onboarding software should yield measurable outcomes. Research indicates that standard processes are extremely valuable. They increase the hiring outcome by 54% and the retention rate by 25%.
The new employee's performance also goes up by 11%. These metrics suggest that automation is indeed very profitable. But companies hold back due to time, money, and workforce constraints. Those who realize the value of automation, install the solution to derive these benefits:
1. Stress relief
Automated workflows create an exciting experience for new hires. The managers also breathe easily due to logistical convenience. They worry less as software facilitates role definition, optimal schedules, and task reminders.
2. Standard procedures
The employee onboarding software standardizes new hire programs. It ensures customization based on the employee's job designation and pays grade. It provides automatic background checks and timely updates.
3. Flexible solutions
Entry-level candidates' KPIs get assessed through a full introduction program. Whereas, the tenured staff and internal hires get innovative and additional tasks based on their skillset.
4. Data security
The software securely stores digital forms and error-free data. The tax forms and employment compliance are electronically verified. And both employee and employer will have access to data on handbooks, benefits, paychecks, etc.,
5. Low cost
The automated employee onboarding software creates a paperless office. The company can lower expenses and prevent resource wastage. The eco-friendly solution creates, stores, and manages easily accessible e-documents.
6. Saves time
Companies can automate many of the time-consuming HR tasks. The fast and convenient standard procedures save a lot of time. The management spends very little time on orientation strategies and their implementation.
7. Compliance
Employees receive clear instructions and guidance on compliance rules. There will be no ambiguity as the platform shares the latest tax and employee profile forms.
8. Progress checks
The employee onboarding software guarantees efficient progress checks. The new hire's performance metrics and training assignments will be accurate. The HR team also improves the overall process through well-timed audits.
Creative Ideas To Make Your Employee Onboarding Experience Memorable
HR experts are always on the lookout for innovative ideas. They seek practical solutions to enhance the recruit's company experience. Their objective is to inspire creativity and strengthen the company's culture. They rely on top-grade onboarding systems for new employees for this purpose.
New hires can display a hesitant and introverted behavior. The proactive team leader has to deliver a memorable experience. The fresh recruits will get inspired and impressed by these creative ideas:
1. Introductions
Introduce the new hire to the office rooms, spaces, and corridors. Do not bore them with lengthy, formal presentations. Use the best employee onboarding software to create an introduction plan. Prepare micro-learning tips and let the recruits mingle with their workgroup.
2. Gifts
Welcome the new candidate with a gift coupon or food voucher. Make sure the gift is relevant to the office culture and work ethics. The idea is to relax the new hires, soothe their nerves, and ease them into the organization's team.
3. Filters
Challenge the fresh recruits to quit their post with a payout offer. Those who are serious about their work will not fall prey. Besides, they will be pleasantly surprised by the company's competitive spirit. You can also filter out bad hires with a reliable employee onboarding system.
4. Team connectivity
New employees wonder and worry about their colleagues. Connect them to the department's team using digital tools. Social media is also an excellent platform for connecting work teams. The employees can share memorable messages and bond more effectively.
5. Structure
Rely on Smart apps and automated tools to create a structured program. Generate a feasible workflow along with a list of achievable tasks. This type of induction makes the onboarding process flexible and fluid. Thus the HR team can generate a splendid experience without effort.
6. Integration
The new workforce has to comply with company and legal regulations strictly. Make sure the documents are complete, accurate, and safe. Use the latest employee onboarding software for form-filling and data storage. An automated and integrated approach is both fun and reliable.
Steps to Implement Successful Employee Onboarding Strategy
The objective of onboarding is to include the new hires into a company's workforce. These recruits must undergo training to adjust to the organization's socio-cultural and performance needs. The best employee onboarding software will help HR experts to implement successful strategies.
These effective plans build a productive workforce that displays long-term company loyalty:
1. Pre-boarding phase
Successful onboarding begins even before the employee gets hired. A cutting-edge employee onboarding tool will help to this end. The prospective candidate engagement starts from the post-offer-acceptance period. They should receive valuable assistance until the first day of joining.
The HR team should rely on convenient tools to access the candidates' data. A good pre-boarding phase should align the recruitment strategy with the company's culture. Thus, the hired candidates will not have any surprises in store, overcome negativity, and co-operate better during the training period.
2. Efficient orientation
The employee should receive a friendly welcome to the office premises, starting with an introduction to daily, routine tasks. Next, they get introduced to their mentor, who would supervise their orientation in a work area.
The candidate's role and contribution to business productivity should get highlighted. An online documentation process is effective in reducing paperwork. Some companies use this process to educate about company policies and compliance rules.
3. Purposeful training
A structured, purposeful training process is very effective as the new hire gets instructed on company programs and best practices. The employee learns about the career path, office technology, and equipment. Best onboarding software help in feedback, learning tips, and goal-setting processes.
4. Cultural coaching
A long-term action plan helps to impart cultural education. A mentor clarifies the candidate's expectations and role. He also learns about success metrics and cultural integration. The employee understands how he fits into the big picture and develops loyalty.
5. Effective networking
Online employee onboarding software helps in social integration. The new hire networks with colleagues and bonds with his team. He also acquires knowledge, skills, and behavioral patterns for stronger social interactions.
How to Find the Right Onboarding Software For Your Business?
Selecting the right online onboarding software for small businesses is crucial. Good software enhances teamwork and improves business efficacy. Choose the best feature-rich solution based on your business requirements. The right tools integrate well with your workflows and standard office procedures.
1. Requisite Features
The right software will have all the essential features that will help you focus more on mandatory functions that ensure the right kind of access and information. The automated system enhances business productivity.
The software should also ensure higher levels of employee participation. It should facilitate compelling and engrossing induction. It also should satisfy various platform-specific requirements. And finally, the software system must implement the onboarding plan without any hitches.
2. Company Budget
You can opt for an employee onboarding system that fits your budget. There are many choices in the market, including Software as a Service or Cloud-based solutions. You also have integrated systems, convenient tools, and Smartphone apps.
The pricing models vary drastically, and you have to be decisive. The payment plans also have options like monthly subscriptions, annual fees, pay-per-user, and one-off payments. Invest in an ideal solution that lowers hiring and induction expenses.
3. Trial Software
Some vendors offer free trials and demo software. You can use them and test for organizational suitability. See if they satisfy the onboarding program's expectations without any errors. These on-job trails can help you narrow down the choices.
4. User Feedback
As stated earlier, A memorable experience is essential in onboarding. The software has to be enjoyable and engaging. It has to assist the new hires in achieving their goals successfully. Only then will the company earn valuable returns on investment. Users interact with the software even before they enter the company's office. So, the system must be conducive and informative.
5. Multi-device Access
The modern workforce is tech-savvy and competitive. The employee onboarding software should support multi-device access. It must provide secure and comfortable access to vital information. The candidates expect support for PCs, tablets, laptops, and mobile phones.
6. Data Functions
The best software maintains the confidentiality of employee data. It stores the information safely and securely. Data analytics and reporting have to be insightful and timely. The metrics have to provide intelligence on training efficacy and workflow errors.
7. Support System
A new software solution or system requires adequate support. Choose a service that ensures vendor maintenance and phone support. Those who offer lifetime customer support are ideal.
Common Problems Facing in Employee Onboarding Process and How to Solve it?
The onboarding process is vital for employee retention and business productivity. Overcome the hurdles and deliver an attractive strategy. Fix the flaws and reduce the new employee turnover rate-
1. Bonus on HR
The common misconception is to equate onboarding with HR. Colleagues, managers, and team leaders can also make the new candidate feel at ease. They just have to extend a helping hand.
2. Short programs
Short bursts of orientation and induction tasks are not efficient. Long-term plans extract full performance. The best employee onboarding software can also help to track the progress.
3. Bad experiences
An ineffective induction program fails to convey the company's culture and business operations. A better plan is to introduce the company culture through role-plays, stellar introductions, and immersive experiences.
4. Career limits
Candidates who do not see a future drop-out of the race. Use employee onboarding software to communicate the career potential. Go beyond training to encourage learning and development.
5. Poor strategy
Poorly planned activities neither inspire nor inculcate confidence. Design a consistent and creative approach to make the new hire feel wanted.
6. No metrics
Even a well-planned onboarding process can fail unexpectedly. Use surveys, feedback mechanisms, and performance metrics. They help you catch the progress and usefulness of the program.
7. High costs
Sourcing, hiring, and training costs can escalate quickly. Insipid programs discourage the candidates, and they leave the company in droves. Rely on an inexpensive employee onboarding tool to save money. Implement a systematic approach and design an engaging experience.