Best Employee Tracking System for Businesses

What is Employee Tracking Software?

Employees are the core of any company and hence are the asset. It’s essential that the employee needs to be taken care of. And also, when an employee invests their skillset and time in the organization, it becomes essential that their efforts are tracked, and they should be paid accordingly, neither left underpaid nor overpaid. Employee tracking also helps businesses to track employee activities and active time in the organization that is effective working hours.

The employee tracking system is a computerized system that keeps track and records the employee and their active time in the organization. This helps the employer to accurately determine the working hours and provide more accurate payroll data, measure and analyze employee productivity, track employee attendance, and ensure security. Besides the core operation of tracking the active time of the employee, the employee tracking system also takes care of the employee's productivity time spent on-system. It monitors internet usage, applications used, and work progress. It also keeps track of the projects the employee is working on so that the managers are aware.

This recorded data helps in the critical decision-making process of the organization. It determines everything from salary to be credited depending on the active working hours, bonus to be assigned for overtime, optimal team size, the contribution of the individuals, and work process with related updates.

What are The Features of Employee Tracking Software?

The best employee tracking system not only keeps a record of employee attendance but also takes care of the overall visibility into the activities of the onsite and remote employees. The organization needs to keep track of the round-the-clock activities of the employees. A good employee tracking software takes care of the attendance of the employee. While the best employee tracking software is loaded with the following features:

1. Timesheet

The timesheet keeps a record of the in-time and out-time of the employee. These help organizations keep track of the time the employees spend in the office and hence help track overall attendance.

2. Task Management

The employee tracking system updates the projects an employee is working on. It also updates the progress in real-time, keeping the management updated with the happenings in the company and departments. This software also helps the HR Department during employee appraisals and keeps the process transparent between the organization and the employee.

3. Productivity evaluation

With various analytical tools available, an employee's weekly, monthly, or yearly report can be generated. This report helps track employee performance and identifies the dips or highs in performance.

4. Location Tracking through GPS

The online employee tracking software tracks the employee's location in real time with the GPS in-built into the application. The GPS functions are most helpful in tracking the remote workers and the whereabouts of the employee involved in delivering goods and services.?

What are The Benefits of Using an Employee Tracking System?

The employee tracking system is beyond tracking an employee's location or active working time at the organization. An employee tracking software is loaded with the following features:

1. Synchronized work

With companies with multiple departments and branches located in different cities, the top and middle management must stay updated with what an employee is indulging in. The system helps keep track of the employee and the work he invests time in.

2. Reduced administrative work

The online employee tracking solution cut down the manual recording of in and out time for the employee and the recording of other project details. This saves the cost for the company, which otherwise would have invested in manpower and resources. Proper tracking of the day-to-day employee activities can focus on essential business issues rather than taking care of day-to-day chores. This is also helpful with efficient payroll management.

3. Better selection of the employees

The best employee tracking software does is keep track of the employee's overall performance. This further helps the organization decide whether to retain or terminate the employee. Hence, improving the productivity and profit margin of the company.

What are The Market Trends of the Employee Tracking System?

The employee tracking systems in the market today are loaded with many features. However, with the requirement for accuracy increasing there are no devices well equipped with employee tracking features. These devices help in the accurate tracking of the location of the employee as well as the efforts of the employees can also be measured. This goes beyond the software-based employee tracking solution and works towards providing web-based and cloud-based applications that can be accessed on the go from anywhere.

With the upcoming market records and trends, there are a few modifications and additions to the employee tracking system. Enlisting a few of them:

1. Wearable location and conversation monitors

Like smartwatches, intelligent wearables are devices used to track the GPS location of an individual and monitor the length of conversation one has. This may be a case in the record for a sales guy who went for a sales pitch wherein the manager wants to keep in the record the actual time invested in the meeting and the sales pitch started by the employee.

2. Going Cloud

As everything is web-based today, the employee tracking systems need to go cloud. Keeping the same in mind, the IT product companies are working towards making the entire employee tracking solution cloud-based, removing the load of constantly upgrading and maintaining the employee tracking software. This not only helps with greater space and easy accessibility to the employers but will also remove the system configuration limitation for software installation and system-specific accessibility.

3. Biometric

Adopted by many small and mid-level organizations, features like biometric attendance keep the record of the thumb or finger punch of the employee and gives door access only to the punch. This helps track the coffee/tea breaks and the employees in and out time.

With all the above-mentioned features, it’s good to implement employee tracking software as it helps keep track of the employee in real time and makes decision-making easier for management. But the wise decision is to make the right choice of the system. With all the available employee tracking solutions in the market, the company must assess its needs and decide for itself. For a small organization, a biometric or a card swipe machine would be enough to keep track of the in and out the time of the employee. A large organization divided into various departments and loaded with a large workforce needs to keep track of the employee’s overall active work time on the system and the work progress record. Hence, a better and more detailed version of the employee tracking system is needed. A company with its employee enrolled as a delivery person or on-site at a remote location requires an advanced version of the employee tracking solution equipped with a cloud system and GPS location tracking.

Also, with various vendors available in the market, the right one is to choose one that meets the company's identified needs.