Best Hostel Management Software in 2023 for Your Business

Best hostel management software options are WebRezPro, Little Hotelier, rezStream, Teachmint. These solutions help in the overall management of the hostel, like room information, mess information, and student information too.

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List of 20 Best Hostel Management Software

Showing 1 - 20 of 61 products

Category Champions | 2023

#1

Vidyalaya is the powerful and topmost company to provide the solution for the students' management. This is the interactive platform for the students, teachers, parents, administration, and management. Students can submit their homework, assignments, and projects and get every announcements and news. Read Vidyalaya School ERP Reviews

Starting Price: Available on Request

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"A good system for managing fees." - Hardik Patel

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Category Champions | 2023

#2

TallyPrime is one of the leading business management solutions in the world, known for its accounting, stock control, reporting and payroll features. With TallyPrime, you don’t need to pay extra for additional features, which makes it affordable for small and medium businesses. It is used by 2 million businesses worldwide. Read TallyPrime Reviews

Starting Price: Available on Request

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"Very best softare in my view but some measure have to be taken in order make it perfect ." - Arpit mishra

#3

Vyapar is a GST-compatible invoicing and accounting solution for small businesses. You can use it to create GST bills, fulfill orders, generate GSTR reports, track payments/expenses, and manage your inventory. Besides, you can use it to customize invoices and collect payments online. Read Vyapar Reviews

Starting Price: Starting Price: $39.99 Device/Year

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"Review for Vyapar" - Junaid Ahmad

#4

CLOBAS is a cloud-based campus management system designed to help educational institutions accelerate growth and enhance their operational efficiency.   Read CLOBAS Reviews

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"Understanding and working cooperation." - Samivel Saravanan

Category Champions | 2023

#5

EAMbrace is designed to help organizations of all size better manage its assets spread across various locations. It acts as a perfect fixed asset register software.  Read EAMbrace Asset Management Reviews

Starting Price: Starting Price: $2777.78 Onetime

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"Eambrace is a good product to use" - Preeti Shinde

Emergents | 2023

#6

iCampusHUB, can be defined as all-in-one School/College management system software that is specifically designed and developed to simplify Administrative, Academic and Financial management of a School / College. Read iCampusHUB Reviews

Starting Price: Starting Price: $104.17 Per Month

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"Good Software" - Muthu

Emergents | 2023

#7

mySkoolApp is a complete all in one School & College Management Software. It’s a most progressive tool for schools, parents and students with a real time update of activities happenings and reports from within the class and school campus. Read mySkoolApp Reviews

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"It is easy to use and is intuitive as well" - Mugdha Patel

High Performer | 2023

#8

Hotelogix is a robust cloud-based Hotel Management System that offers next-gen capabilities needed by hotels to simplify reservations, improve operating efficiency and maximize revenue. Hotelogix enables real-time integration with all major Online Travel Agents (OTAs) and Global Distribution Systems (GDS) to expand your market reach, increase occupancy rates, and eliminate booking errors. Hotelogix has a decade of experience in serving hotels across 100+ countries. Read Hotelogix PMS Reviews

Starting Price: Starting Price: $3.99 Room/Month

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"Trial Use" - Sujit Kawale

Contenders | 2023

#9

The School Manager is India's first school management software with mobile apps for students, parents, teachers and management. The School Manager ensures smooth functioning of the day-to-day school operations whereas myMschool enables parent-school interaction in an instant manner bridging all the possible communication gaps. Read Edunext Reviews

Starting Price: Available on Request

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"Best for School " - Abdullah

Emergents | 2023

#10

Eduflex is elegant in its operational concept of a ‘Service Oriented Approach’. The distributed and synchronized data provides the source of information needed for student, parent, staff and management at a much higher speed.  Read Eduflex Reviews

Starting Price: Available on Request

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"Most promising institution management software." - Sachidanand Chaurasia

Emergents | 2023

#11

EduSec has a suite of selective modules exclusively tailored to the needs of education industry and also support seamless integration with prominent products like “Moodle” and “Tally”. EduSec is engineered and designed considering all major management functions and routine processes within education sector. Read EduSec Reviews

Starting Price: Available on Request

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"Best College management system" - Semual Pal

#12

You can make your life easy and regular operations in your campus with our amazing App for facilities, community and security management. Elevate your safety of employees and residents with our app. Read Fretbox Reviews

Starting Price: Starting Price: $0.28 Per Month

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"Must have software for hostel management " - Ankita Verma

High Performer | 2023

#13

eShiksa is one of the solutions in this way forward where we propose to provide innovative and cost effective Education Management service to the Education Institutes. eShiksa is an education management portal that facilitates smooth management of educational affairs of an Institute. Read Eshiksa EMP Reviews

Starting Price: Available on Request

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"Its having end-to-end solution of school management." - Gautam Joshi

Category Champions | 2023

#14

MyClassboard today is a global pioneer in the field of school management software. It has more than 900 schools using our software from the Indian subcontinent and the Middle East as well. In its existence spanning 8 glorious years MyClassboard has been at the forefront in the field of technology utilization in an educational sector and this is what sets us apart from others. Read MyClassboard Reviews

Starting Price: Available on Request

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"Best school ERP in affordable prices" - Nagarjun

#15

Schooberry School Management Software is specifically designed and developed to simplify the process of educational institutions meets with all the technological and administrative requirements of schools. Read Schooberry Reviews

Starting Price: Starting Price: $5 User/Year

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"Best ERP for School Management" - MPS Group

#16

BigBHK's cloud based property management software is equipped with all essential tenant management needs. Our technology services include rental accounting, e-Invoicing, record management, complaint tracking, reports, inventory management and many more. Our software is accessible over Mobile, PC, Laptop or Tablet anytime and anywhere. Read BigBHK Reviews

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#17

Skolaro is the best solution for student management for School and college. It manages end-to-end online data of students like from admission and enlistment to progression and graduated class. Suits for any size of college and university. Read Skolaro Reviews

Starting Price: Available on Request

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Recent Review

"Best app " - Nibedita Sarma

Emergents | 2023

#18

XIPHIAS  highly values students and understand the importance of education. It has built an ERP known as ATSI (Any Time Student Information) which streamline and manages all the information of the students. Read ATSI - Any Time Student Information Reviews

Starting Price: Available on Request

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Recent Review

"Best school software" - Karthik

Emergents | 2023

#19

Cloud Hotel ERP is the turnkey solution for Hospitality Industry, wherein our Customers can manage entire operations of their Hotel in a systematic and simplest approach. We also provide MIS Reports for the management to handle their Hotel anywhere anytime. Read Cloud Hotel ERP Reviews

Starting Price: Starting Price: $693.06 1

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"HotelManagement ERP Solution" - Ramesh Saruvamalai

Category Champions | 2023

#20

StreetGooser is an easy-to-use Hospitality Property Management Software that offers hoteliers a cloud-based solution to manage its operations. In addition to that, this accommodation management software helps you your customers with their booking with its booking system. Read StreetGooser Reviews

Starting Price: Available on Request

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"Best Hotel Management Software for Hoteliers" - Kshama Sharma

Until 31st Mar 2023

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What is the hostel management system?

In the past few years, there has been a rapid change in the educational system. Students nowadays prefer to study far away from their home town and stay in hostels. It is believed that boarding makes the students disciplined, self-sufficient and better prepared for adult life. So, there has been an immense increase in the number of students who are opting to stay in residential schools and colleges. This results in a lot of strain for the hostel coordinators to allocate hostel rooms and to track the student’s life in the hostel, especially if there are thousands of students and numerous hostels in the campus. Online hostel management system comes handy in such situation.

With the advancement of technologies, new hostel management software are developed which have an efficient system that is GUI (Graphic User Interface) oriented and is user-friendly. The new-era hostel software is developed to overcome all the drawbacks of the existing system. This software has a set of pop-up menus which allows users to access the registration forms of different users by showing details of different hostels.

Registration in a hostel

The hostel management software simplifies the process of registration in a hostel. The software provides an online form which may be filled by the students and later is printed and submitted to the hostel authorities who will verify the content later and allocate the respective hostel. This simplifies the process of hostel allotment.

How it works

Hostel management system makes use of a unique integrated database which runs from a central server. The benefit of making use of such a system software is that it helps to prompt discipline in a hostel by bringing transparency in the entire management of the system and therefore helps in developing trust between the management and the students.

Benefits of hostel management software

Managing hostels can be a tiresome, time-consuming and a difficult task. However, hostel management software makes it effortless and hassle-free. The software facilitates the school administrators with an omnibus control over the entire hostel workflow and processes. It assists the school's administrators to add, remove, access details and manage all the hostels in their school’s campus from a single point. Hostel management software is an authorized system which keeps a check over various hostel aspects such as mess, bed allocation, room, resident’s fees, complains, requests, attendance, disciplinary log, check in and check out so as to streamline the task of hostel management. It is a dynamic and a practical approach that helps in maintaining numerous hostel activities. Hostel Management software can also provide task management software features built-in.

A hostel software is growing in popularity day by day, bestowed to its amazing features. The software provides access to information such as all the recent updates, student’s detail and attendance only to the authorized people like parents, students, and management staff.

The hostel management system has several advantages over the traditional system of hostel management: 

  • It is less time-consuming in comparison to the cumbersome traditional method.
  • The process of updating the data is fast.
  • The updated data is more accurate than a traditional hostel management system.
  • It offers better security than the traditional system
  • The backup of data is carried out quickly.
  • It is automatically maintained which reduces considerable time and efforts.

Apart from this, some other perks of hostel management system are listed below:

  • The software offers comprehensive mess management. It facilitates the mess manager to effectively carry out multiple tasks from preparing a menu to tracking the daily attendance of students in mess, stocks and other mess-related data. 
  • The software even serves as hostel booking software whereby students can book their bed, room etc. It facilitates the hostel manager to allocate a room to the students at any point in time and from any place, just by accessing the software on his/her device. 
  • A robust online hostel management system empowers the hostel manager to carry out his daily operations on the go. The manager can access all the hostel data and manage the workflow and other hostel processes right from his device.  
  • The hostel management system facilitates the hostel manager to carry out corrective maintenance of log.
  • The hostel software is updated with data in real-time. It also sends daily updates and notifications related to hostel attendance and student’s status to the parents.
  • It provides easy and quick access to final account details.
  • The software offers computerized fee calculation and automation of various schemes.
  • The hostel software helps in proper identification of areas of concern so that they can be addressed in the earliest. 
  • A robust hostel management software allows facility of change management or hostel vacating.
  • The software helps in setting up reasonable fees as per the amenities provided by the hostel.

A robust online hostel management software facilitates in keeping an eye on various reports like joining reports, fine reports, allocation lists, etc.

Must have features in a hostel management system

Every hostel manager, administrator or student has different expectations from hostel management software. However, in general, an “ideal” hostel software is the one that offers a set of essential facilities for proper hostel management. These are as follows:

1. Hostel Records

The ideal hostel management software will empower hostel managers to easily add and delete the list of hostels as and when needed. So, the administrators can have a look at the existing hostels in their campus and allocate the rooms accordingly. They can also access hostel data and other information of individual hostels in the campus.

A hostel software also makes it easy for the administrators to plan and implement the business expansion. With the growth in an educational institution, you’d want to expand your campus and build more hostels. A robust hostel management system allows the administrators to add, manage and delete hostels in the system. It streamlines the task of managers and saves his/her time and efforts.      

2. Room Assignment

Room allotment is an essential part of hostel management as compatibility in roommates is very important to offer a comfortable stay to the students. In this sense, the different school follows the different methodology for room allotment. While some schools use a questionnaire to match the students with similar answers, other schools use random assignments and experiments to allocate the room. In such a scenario, the room assignment feature is necessary to be a part of the hostel management system. This feature enables the hostel managers to access details of various hostels from a single system and to allocate the rooms accordingly. It makes it easy to assign a room, to keep a track on student’s life, access the room change requests as well as complaints and solve them on time.

3. Fee Collection

The calculation of hostel fees and its collection in a timely manner in itself is a tedious task. This task is made easy with an online hostel management software. Furthermore, the hostel is the second home of the students so they also try to avoid the consequences of defaulting. Using the hostel management software, the administrators can notify the students of their fee dues. They can keep a record of the hostel fees of students, payment status and update the payment status in real-time. It also facilitates the administrators to access the list of defaulters so as to create strategies that ensure regular cash flow.       

Features of Ideal hostel

  • Mutual kitchen: A mutual or a common kitchen can be very beneficial for effective hostel management. There are many students who are on a tight budget, so a common kitchen with minimal charges will suffice their budget. Also, there are people who like to make their food on their own and a common kitchen is perfect for them. A common kitchen is easy to maintain over multiple kitchens. It even serves as the best place for the students to meet and build connections. With the help of hostel software, the administrators can easily manage the common kitchen.
  • Hostel sanitation: Proper hostel sanitation is imperative to ensure a comfortable stay. Many hostels face cleanliness problems and are dirty because cleaners are not supervised properly. To avoid such situations, designing the hostel facilities properly from the beginning can be of great help. Furthermore, a hostel management software, empowers the managers to manage this aspect of hostel effectively
  • Separate 24-hour talking area- It is best if the hostel has a separate room for people where there is minimal disturbance so that people can talk. Every ideal hostel definitely has such a place where the guests can talk 24 hours without disturbing other guests and neighbors. The allocation of this room is facilitated by the hostel software.
  • Safekeeping lockers- Every room should possess one security locker for each guest, which should be large enough for keeping expensive belongings or gadgets like laptops and cameras. Hostel room should also have proper cupboards for keeping other belongings. In many hostels thefts take place. So to avoid these thefts, there should be cameras installed in the corridors so that even if the theft takes place, it is easy to find the culprit. A hostel software facilitates in making this task easy.
  • Activity controller and manager- Hostel administrators should keep a check and manage the hostel activities. A hostel coordinator is a person who has to keep a check on hostel sanitation, mess, and kitchen and whether the students staying in the hostels are comfortable. A robust hostel software makes it easy for the administrators to control these activities easily.

FAQs of Hostel Management Software

Hostel management software is meant to handle all hostel activities such as admissions, fees, room assignments, mess allotment, and hostel stores and provide relevant data for smooth transactions. It's also used to keep track of monthly mess bills, hostel staff salary, and student certificates, among other things.

Last Updated: February 27, 2023