Best HR Software for Your Business

Why Your Business Needs HR Software?

It processes the data stored to ensure that the company can easily manage human resources, business processes, etc., which are all easily controlled by the company.

Human resource management software is highly beneficial because it can free up a lot of human hours. HR tools help to save employees time by neatly automating basic processes such as follows:

• Holiday allowance

• KPI/KRA tracking

• Absence tracking

• Events

• Training, etc.

The software also helps streamline processes to increase the overall productivity of employees and HR managers.

How Does HRMS Software Work?

An HRMS software is a type of HR software that facilitates the management of various HR processes through information technology.

By automating manual and repetitive processes, an HRMS tool seeks to increase the productivity and efficiency of the company. As a result, it saves lots of HR manager time.

HRMS system manages employee data, payroll, time, performance management, etc. These systems are intended to automate processes, increase efficiency, and provide real-time visibility into a company's operations.

Top HR Software Vendors List by Speciality

List of Top 5 HR Software in 2023

You are looking for the best HR Software in 2023. Let's take a closer look at the list of HR software solutions for your business.

1. Zoho People

Zoho People is a cloud-based HR software in India with a polished payroll process. Thus, helping you manage employees' onboarding, leave and attendance, and documentation.

HR and payroll management departments share a lot in common. But, when these systems can collaborate, you might spend up populating the same information in multiple systems. Zoho brings you the power of a robust payroll and HR management solution.

You can easily keep track of recorded department transfers, designation upgrades, and work location changes, and that too, without any manual intervention. In addition, Zoho offers easy Integration with biometric devices. This will help you capture your employees' right clock-in and clock-out times.

Zoho People Pros

• Branded resumes and pre-defined templates

• The organized and efficient workflow structure

• It lets you create vendor portals

Zoho People Cons

• No dark mode

• Problems With Integrating with Microsoft Office 365 Outlook

Zoho People USP

This HR solution allows you to parse 50 resumes at a time.

2. Keka

Keka human resources software or human resource management platform helps you automate basic and monotonous payroll and HR tasks. Thus, your HR teams can do their jobs faster, better, and more precisely. Considered one of the top HR systems in the market.

You can easily streamline your payroll processes and manage your employees more effectively. Moreover, you can even customize the payroll system to meet your company's specific needs and demands. So, what's unique about it? Even after all the customization, it would still be 100% compliant with industry standards.

Keka Pros 

• Employee Referrals

• Quick and Accurate Candidate Search

• Ease of Integration

• Easy Communication

• Social Media Recruiting

Keka Cons 

• Difficult to navigate through payroll information

• Priced higher than its competitors

Keka USP

Integrates every aspect of employee time tracking, from scheduling shifts, overtime, helpdesk, and payroll.

3. BambooHR

BambooHR is a SaaS-based HR software solution for small and medium-sized companies with outgrown spreadsheets. It lets you centralize all employee information in one location. Thus, making it easier for HR managers to track employee data. Moreover, you can also follow employee benefits, job, performance, and salary history. You can even customize fields to track other data.

BambooHR also has a reporting functionality that lets you create and share reports in a short period. You can even use the report library to select pre-built reports and create custom-built reports for sharing.  These reports take only a few clicks and can save time on HR. In addition, it comes with an integrated applicant tracking system that can help recruiters access candidate resumes and LinkedIn Profiles. They can even post jobs and share candidates' data with hiring managers.

Bamboo HR Pros

• Easy hiring and employee management

• Provides role-based access to information

• Performance analysis on a six-monthly and yearly basis

• Provision for equal employment opportunities and benefit reports

Bamboo HR Cons

• Intended only for small and medium-sized businesses

• No offline mode

Bamboo HR USP

It is relatively priced lower than its competitors and offers a high level of data encryption.

4. Freshteam

Freshteam is the best HR software for small businesses that lets you find, engage,  and hire great talent without the hassle of juggling through inboxes. You can easily manage job postings, source employee referrals, and engage with candidates from a single platform.

Freshteam can also display a list of open positions on any website. Not only this, but Freshworks also maintains a complete record of each candidate. This includes their interview feedback, resume, emails,  and timeline of interactions with the hiring team.

Its deduplication feature ensures that no matter the times a candidate applies, only one profile is maintained in the system. As a result, Freshteam helps everyone on your team stay updated. It even sends email notifications to the hiring team whenever a new application comes in or a candidate is rejected.

Freshteam Pros

• Managing talent acquisition

• Resume parsing & interview scheduling

• Candidate retargeting

Freshteam Cons

• No customization of the vendor portal

• Complicated blueprinting process

Freshteam USP

Free for up to 50 users.

5. GreytHR

greytHR is a cloud-based HR system that has been designed to reduce the effort of HR, empower employee self-service and save both cost & time. Served 9000+ businesses across 150+ cities. GreytHR can automate essential HR tasks such as leave, payroll management, and attendance tracking.

greytHR is the one-stop solution for all your business's HR needs & requirements. It also offers exceptional support for the transitioning phase, full-fledged customer support, and HR and payroll executives'' guidance.

GreytHR Pros

• Supports quick salary processing

• Streamlines communication

• Offers 120+ readymade and standard reports for vast usage

GreytHR Cons

• Poor ticketing system

• Frequent logging error

• Complicated UX

GreytHR USP

Offers 100% statutory compliance.

What are the Various Features of HR Software?

There are different human resources software available on the market. Businesses can opt for the most suitable software for hr management based on the size, nature, and type of enterprise. They can also customize an online HRMS software solution according to their specific requirements.

Whether customized or readymade, business heads must look for the following dynamic features and modules within their software.

1. Centralized Database

A robust centralized database is essential to an efficient HRMS Software solution. It is the pillar on which the entire HR software system fetches data and provides accurate information.

Regardless of any organization, the centralized employee database must have a complete list of all present and past employees and necessary information, including their address, personal contact number, work experience, years in the current company, etc.

2. Recruitment

A recruitment module will simplify the hiring procedures and improve the hiring entity and the prospective candidates. Recruiters can find the right talent and avoid major mistakes during online recruitment approaches using this feature.

This dynamic component provides a complete solution from internal form-filling to online tracking of applicants. Organizations can also develop a "talent pool" to enhance their reach to the most appropriate candidates and bring them into the designated profile.

3. Onboarding

After recruiting comes onboarding, i.e., introducing the new joiners to the organization.

An onboarding feature in online HR software in India helps HR smoothen the recruit's onboarding process. An HR can easily share company resources, create user accounts, and walk them through the company culture with the help of an HR system.

At the same time, recruits can also use this module to introduce themselves to the enterprise or concerned departments.

4. Attendance and Leaves

The attendance and leave management module in cloud-based HR software makes it easy to track employee hours, including entry and exit time and system login. In addition, employees can directly send leave requests from the HR portal and approve them.

And most importantly, HR managers can also track the status of leave requests – approved, rejected, and pending approval. Thus, they can maintain an automated record of attendance and leaves of all employees.

Having all data in one place makes it easy to calculate accurate payroll and make payments on time. 

5. Payroll

Conventional payment processes are tedious, time-consuming, and require substantial paperwork. The HR department can use the attendance and leave modules' data to ease the payroll processing system.

By fetching system-generated entry and exit time and the number of days employees were present in the organization, the payroll module maximizes the potential of HR managers. In addition, the human resources software ensures that all employees are paid on time and with accuracy. 

6. Performance Management

The performance management module keeps track of your employee's activities and helps determine their contribution to the overall organizational growth. This module can be pretty helpful in providing continuous feedback, goal setting, and conducting the appraisal process.

Business heads can set targets for employees, track their progress towards achieving the predetermined objectives and score them.

7. Talent Management

This innovative module in the HR system software helps organizational leaders identify employees' specialized skills and proficiencies and assign them suitable job roles. Moreover, you can combine it with performance management to understand an employee's expertise.

8. Training and Development

Training, learning, and development are part of the work schedule. Companies can use the learning and development modules to plan staff training sessions based on employee performance analysis. Employees can access learning materials and training courses through this dynamic feature, thereby improving their professional knowledge.

This procedure can further continue real-time evaluation and feedback by the reporting heads.

What are the Benefits of HR Software?

1. Increased Productivity and Efficiency of the HR Department

Using appropriate HR software tools can reduce 40% of the time spent by HR personnel and the cost involved in various activities by reducing the need for paperwork and streamlining the process. Updating information becomes automated with instant reminders and notifications about compliance and productivity.

2. Reduced Errors

Paper-based methods are not entirely infallible, and even one misplaced decimal point can cause several financial and legal complications. Best HRM software can reduce such errors by automating most processes and keeping everything working correctly.

3. Evaluation of Metrics

Review the business information periodically and upgrade the strategies based on the internal operation and the market. The metrics evaluation tools in free HR solution systems allow for accurate monitoring and issues, turnover rates, and costs that help design optimized business strategies with the help of data analytics and reporting.

4. Conquer Geographical Barriers

For large companies with a global footprint, HR systems enable worldwide communication and establish uniformity in processes. It helps in standardizing the organization leading to better consistency across geographies.

5. Increased Performance Management

The best HR software in India helps keep track of the skills and performance of the employees. It helps in decision-making while arranging new training and skill development programs for the employees based on their current standing and the company's needs.

Software for HR management helps evaluate performance and provides regular feedback and advice. We utilize human capital better when all the information is available in one space; HR professionals, too, can devote their time to better endeavors that will benefit the organization.

Besides, the HR System software comes with a lot of other benefits:

1. A highly effective support system and modular functionalities facilitate better productivity and efficiency of the organization.

2. Greater compliance with the current market standards for better organizational performance.

3. Easy Integration into the mainstream workflow of the respective organization for enhanced business solutions.

4. A cloud support system facilitates better security standards.

5. Greater ease of HR operations and effective employee information management with secure storage facilities.

How can AI Help Improve HR Operations?

Artificial intelligence technology is redefining modern paradigms of operating businesses. This tool automates and successfully achieves most low-value functions so that the workforce can focus on strategically improving the scope of work.

AI-based HR software allows companies to automate repetitive administrative tasks. By integrating  AI with the human resource department, companies can enhance their workforce and candidates'' experience. For example, companies can simplify the onboarding process for all the new joiners with AI-integrated software for HR management. AI also helps the HR department analyze all the resources and their skillset. The tool further helps them recommend a training module based on each employee's job role.

• AI integration plays a crucial role in the following activities:

• HR Strategy

• Employee management

• Analysis of company policies and practices

• Manage payrolls and more

An IT-integrated HR system can automate the workforce and investigate strategies and corporate compliance.