Top 6 Payroll Software for Recruitment Agencies

Who doesn’t love payday? 

Everyone does except for the payroll administrator. 

Payroll management is a complex and intricate process. It can be even more challenging for recruitment agencies since they tend to deal with multiple companies and different types of employees such as full-time and part-time employees, contractors, and freelancers. Ensuring timely and accurate payments for all such employees, while also adhering to local tax regulations and also managing statutory compliance and procedures can be daunting for even the most seasoned payroll professionals. 

Fortunately, HR software solutions are widely available today and they come with a host of features that can make payroll processing much simpler. More and more recruitment agencies are opting for cloud-based payroll software solutions to automate manual payroll processes and to ensure timely and accurate payroll management. 

In this article, we have listed our top six picks from the best payroll management software solutions for recruitment agencies that are available in the market today.

Top 6 Payroll Software Solutions For Recruitment Companies and Agencies

#1. Gusto

Gusto is an exceptionally user-friendly payroll software that can help recruitment agencies with payroll management. It is loaded with some of the best payroll management features. Its small-business-friendly price tag makes it a great choice for up and coming recruitment and staffing companies.

Gusto not only offers features for payroll management but also can handle various other activities related to the employee lifecycle such as hiring, onboarding, benefits management, and also employee exits.

Features

• 401(k) Tracking
• Benefits Management
• Check Printing
• Direct Deposit
• Multi-State Payroll Management
• Payroll Reporting
• Self Service Portal
• Tax Compliance
• Vacation/Leave Tracking
• W-2/1099 Preparation
• Wage Garnishment

Pros

• Unlimited payroll runs across multiple states
• Excellent user interface.
• Integrates with multiple accounting sites

Cons

• The cheapest plan provides limited PTO and holiday pay features
• No weekend support
• It cannot be purchased with prepaid debit cards
• It generates fewer reports than other payroll solutions

Price

• Gusto offers three plans after a free one-month trial:
  • Core: $39/month + $6/user/month
  • Complete: $39/month + $12/user/month
  • Concierge: $149/month + $12/user/month

#2. QuickBooks

QuickBooks is a payroll software for recruitment agencies that are widely known for providing high-quality payroll management solutions and accounting software. This Payroll offers a no-tax-penalty guarantee with its elite plan. 

Though QuickBooks is a bit more expensive than some payroll solutions, it comes with a great set of features like automated payroll for small businesses, time-tracking, same-day direct deposit, and more.

Features

• Unlimited payroll runs 
• Calculate paychecks and taxes 
• Automated tax and forms
• Workforce portal
• Payroll reports 

Pros

• Ease of use and constant guidance available
• The interface requires next to no learning curve 
• The mobile app makes on-the-go payroll easier
• Can access from any device that uses the internet

Cons

• Some of the features are overwhelming
• Their elite price plan seems a bit restrictive
• The mobile app lacks a few features

Price

• It offers three full-service payroll plans after you try their features on trial for 30 days:
  • Core: $22.50/month + $4/employee/month 
  • Premium: $37.50/month + $8/employee/month
  • Elite: $62.50/month + $10/employee/month

#3. AkkenCloud

AkkenCloud is a comprehensive cloud-based payroll software for staffing and recruiting agencies. It also offers outsourced payroll solutions suited to meet the business needs and integrates with ADP, Paychex, Paylocity, and several other local and national payroll providers. 

Features

• Unlimited Payroll Runs 
• Dedicated Support
• Tax Filing and Reporting 
• General Ledger Tracking
• Cloud-Based Payroll

Pros

• AkkenCloud is user friendly
• Intuitive to use
• It provides excellent customer support
• It offers unique features at a reasonable price

Cons

• Some of its features are hard to understand
• Parse function works only in Internet Explorer
• No section for meaningful notes

Price

• AkkenCloud has not provided pricing information for this product or service. Contact AkkenCloud to obtain current pricing.

#4. Nomisma 

Nomisma is the ultimate cloud payroll software for small to medium-sized business owners to streamline processes related to payroll, invoicing, and more. It provides simplified bookkeeping and payroll services, which proves to be helpful for small business owners.

This software also provides Bookkeeping Payroll Free Mobile App for Android and iOS devices, allowing professionals to record expenses and submit receipts, even remote locations. It can easily integrate with third-party systems such as PayPal, Stripe, and SignEasy, and more.

Features

• Payroll Management
• Pay Slip
• Accounts payable
• Accounts Receivable
• Bank Reconciliation

Pros

• Easy to use software
• The dashboard is a game-changer

Cons

• User Interface lags sometimes
• Shows bugs sometimes

Price

• Pricing is available on monthly and annual subscriptions. 
  • Monthly: $135.50/month
  • Annual: $217/year

#5. Coats staffing software

A COAT is fully featured payroll software for staffing companies and agencies. It is designed to serve small and medium enterprises and agencies. COATS provides end-to-end solutions designed for the Web App and automates payroll for employees and clients. The job order information previously entered can be used for processing of a payment and automatic billing. 

Features

• Integrates with PeopleNet and time clocks
• Process your payroll by Region, Branch, Department
• Direct deposit, pay card, checks can be managed from one place
• Generates all the necessary payroll and deduction reporting 
• Expense categories by timecard

Pros

• Compiles all payables, federal deposit, employee deductions, and garnishments
• Makes monthly, quarterly, and yearly figures for proper record keeping and reporting
• Provides current federal and state tax updates

Cons

• It is less seamless than other payroll software
• The software layout is a bit clunky
• The customized reports are a bit hard-to-read

Price

• Not provided by the vendor. Need to contact them for custom pricing.

#6. primePRO

primePRO is a cloud-based payroll software for recruitment agencies that supports different payrolls for internal and external staff. PrimePRO offers an end-to-end solution and covers weekly, fortnightly, monthly, and four weekly payment cycles.

• Bookings
• Compliance
• Timesheets
• Invoices
• Payrolls
• Mobile Portals

Pros

• Avoids cascading effects and prevents double inputs
• Excellent software for calculating payroll in one go
• Gives warning for overpayments
• 24*7 contact support
• Easy user interface
• Customizable and tailored to business needs

Cons

• Some features are hard to understand and requires assistance
• It does occasionally have bugs
• It cannot show a running tally of a person’s hours worked per workweek on their time card in the mobile version

Price

• Need to visit their website for registration before they provide a custom price plan based on your requirements.

Which One Would You Choose?

Finding the right payroll software for your staffing companies might seem a tough decision to make. Many of your recruiters will have to adapt to the functionality and features of specific software you pick. But all these mentioned payroll software above are the best in the market so far in terms of usability and adaptability.

Did you find this blog helpful? Have you found your best match payroll software? Leave your thoughts, questions, and advice in the comment section below.