14 Invoicing Software for Small and Medium Businesses

The new-age customer is more likely to pay invoices online. Also, sending the invoice on the same day increases the chances of getting proper compensation. It, therefore, literally pays to invest in adequate invoicing software, even if yours is a small business. They reduce manual entries, enhance accounting accuracy and save cost in the long run.

Invoicing needs of small businesses may differ from those of large enterprises. Fortunately, there are a variety of invoice software solutions, that have been created especially for SMBs.

Here’s how they can help small business owners:

• Build and customize professional-looking invoices
• Automate recurring invoicing tasks
• Track and monitor invoices and payments and also follow up with customers
• Use mobile apps to manage billing and invoicing on the go
• Enhance decision-making with real-time information and built-in tools for reporting and analytics
• Manage multiple currencies and languages

Here are some of the best Invoicing software that is available currently.

Top 14 Invoicing Software

1. myBillBook

myBillBook, India’s no.1 GST Billing Software, has been designed to aid SMB owners to run their operations from anywhere & anytime. It is available on both mobile & desktop and provides a secure platform for business owners to record transactions & track business performance on the go. 

It is an ideal software for GST-registered businesses where invoicing is one of the core business activities. Also, businesses looking to digitize their operations to understand their financial position better can use this software. myBillBook is currently available in English, Hindi, Gujarati & Tamil. 

Features

• Create professional GST & non-GST invoices: Make customized GST & non-GST invoices from a rich catalog of formats & themes, share them easily with customers over WhatsApp, and print via Bluetooth thermal printers
• Manage business inventory: Track inventory accurately with features like low stock reminders, item categories & stock adjustment
• Accounting made easy: Record all business transactions such as sales, purchases, quotations, cash & bank transactions, sales/purchase returns on-the-go
• Collect payments faster: Sends automated payment reminders emails to clients/customers and collect digitally via UPI
• Get orders online: Create a custom store using the ‘Online Store’ feature for your business and increase sales & customer satisfaction
• Analyze business reports: Customer analytics in billing help to take strategic business decisions using insights from reports like GST reports, P&L, stock & party ledger reports
• Send business card & greetings: Create professional identity by sharing business cards and greetings with business logo to clients/customers using WhatsApp
• 24*7 customer support: Get 24*7 resolutions for queries related to the app functionality via chat, call or WhatsApp
• 100% Safe and secure: Provides a 100% safe & secure environment for business-related data. All the transactions are encrypted and stored on best-in-class secure cloud servers

Pros 

• Easy to use interface
• Attractive invoice formats
• Automatic data backup from the phone 
• Create and edit GST and non-GST bills offline
• Helps open an e-commerce online store in the app
• Get quick customer support even from WhatsApp 

Cons 

• No free trial
• No premium consulting or integration services
• Cannot bulk delete entries of product
• Does not work on iPhone or iPad

Pricing 

Plans for Android (mobile) –

• Forever free plan – Free
• Silver Plan – Rs 699 per year 
• Diamond Plan – Rs 1699 per year 

Plans for Desktop –

• Forever free plan – Free
• Diamond Plan – Rs 1699 per year 
• Platinum Plan – Rs 2899 per year 
• Custom Plan – Contact myBillBook for pricing 

2. Zoho Invoice

Zoho Invoice is generally preferred by small to medium businesses and even proprietors looking to create and manage personalized invoices. Using a single platform, Zoho Invoice can effectively manage, monitor, and create invoices quickly, and share them with customers.

Features

• Template Customization: Choose from a wide range of fully customizable templates
• Workflow Automation: Automate tedious recurring tasks related to monitoring and tracking invoices
• Secure Collaboration: The client portal allows you to interact with clients in real-time instead of exchanging lengthy emails

Pros 

• It is a free professional billing/invoice software 
• Uncompromising security 
• Unbeatable customer support 
• Automation on all plans
• Multiple integrations

Cons 

• No payment set up to receive payments from check or e-debit 
• AI features only on top tiers
• Limited custom fields
• No third-party integrations for free plan

Pricing

• Forever Free Plan: Free
• Basic:  INR 2499 per year
• Standard: INR 9999 per year
• Professional: INR 19999 per year

3. Vyapar

Vyapar is the best GST billing and accounting software. The app contains all the features a small or medium business owner needs to run their business operations seamlessly. Right from creating quotations, estimates, and invoices, managing business accounts, tracking inventory, creating delivery challan, and recording data for 37+ business reports, you can do it all through Vyapar–all-in-one accounting software.

Vyapar app can be easily customized to your business requirements and helps you create invoices that match your business needs with custom design templates. The app is available for Android and Windows devices, and the business owner can use it in both English and Hindi. Also, businesses can set up their online store in Vyapar to provide the convenience of shopping to their customers at no additional cost.

Features of Vyapar GST Billing And Accounting Software:

• Professional Invoices: You can create fully customized GST and non-GST invoices using the Vyapar app. The app comes with multiple templates to cater to the unique requirements of different industries.
• Seamless Accounting: The app helps you keep all data in place. You can use the data to keep track of your cash flow, create business reports, and keep an eye on your payables and receivables using the business dashboard.
• Multiple Payment Options: You can provide multiple payment options to your customers, including UPI, QR code, NEFT, IMPS, bank details, credit/debit cards, e-wallets, etc, which enhances its usability.
• Data Backup & Sync: You can set up automatic data backup for your business accounts using the Vyapar app to ensure that no data is lost. Further, you can use the Vyapar sync feature to keep data accessible on multiple devices in real-time.
• Reminders & Greetings: You can communicate with your customers seamlessly through SMS and emails using the Vyapar app  to avoid delayed payments and keep them updated about current offers and discounts using greeting messages on festivals.

Pros 

• Intuitive UX
• Helps you generate a multitude of reports
• Gives a unified view of your business financial health 
• Helps create an online ecommerce store 
• Enables you to share an invoice as an image instead of a PDF
• Enables you to add taxes to every item 

Cons 

• Some features do not work well on desktop
• There is no multi-system support 
• Cannot carry out Fixed Asset Accounting 
• No ability to check balance right at home screen
• Cannot directly calculate depreciation on assets being made
• Separate expense parties and sales parties can be hard to search
• Not optimized for unique product identification like serial numbers/IMEI

4. Refrens

Electronic billing system on Refrens is Free Forever. You can create invoices, quotations, and can manage your expenses anytime. You can access any of these unlimited times for a lifetime for free.

Features

• Hassle Free Accounting
• Accept International Payment
• Escrow & Project Management
• Client Management
• Showcase Your Work Profile
• Safe and Secure Data
• Access From Anywhere
• Live Chat Support

Pros

• Free to use 
• Give your customers an option to pay by credit or debit card 
• Accepts international payments
• Escrow services
• Live chat support
• Very attractive invoice templates 
• Good visual design 
• 24/7 live customer support 

Cons

• No report generation options
• No manual customization of additional rows while billing
• Need more options for templates

Pricing

• Free

5. FreshBooks

FreshBooks is widely acknowledged as one of the best cloud solutions for small business owners. It is popular among businesses for streamlining client invoicing and time tracking processes. They are packed with features that are priced reasonably for small businesses. The new version has an improved search filter, enables invoice conversations, and multi-currency expenses.

Features

• Organized in the cloud: Since it is cloud-based, you can access information securely from your computer, phone or tablet.
• Run your business from anywhere: It has an extremely sophisticated mobile app, compatible with both Android and iOS.
• Connect with leading apps in the industry: It connects with leading apps in the industry such as Shopify, Gusto, and Fundbox, to name a few.

Pros 

• Offers a 30-day free trial
• Integrates with 100+ apps 
• Excellent invoice-to-payment functionality
• Easy expense tracking facility 
• Detailed time tracking of work and payments
• Supports seamless project collaboration
• Helps create reports easily 
• Work anywhere with the FreshBooks Mobile App

Cons 

• No free version
• Premium consulting or integration services
• Time tracking within projects
• Management of monthly recurring project budgets

Pricing

• Lite: $15 per month
• Plus: $25 per month
• Premium: $50 per month
• Select: Custom pricing for more than 500 billable clients

6. Medicin ERP

Medicin is fully automated ERP software, helping to reduce the pharmacist’s burden and increase revenue. 

It helps pharmacists to manage the pharmacy effectively along with the purchase, purchase return, sales, sales return, customers, and overall business. 

It has a mobile application, which runs on both Android and iOS devices. It allows users to manage their business activities remotely.

Features

• Inventory Management: Medicine assists pharmacists and medical shop owners in acknowledging the difficulties when it comes to tracking and managing their inventory.
• Cloud-Based Data Access: Medicine preserves all records that users need to access quickly and efficiently whenever and wherever they want.
• Custom Relationship: Medicine helps pharmacists and store owners in retaining customers.
• Billing and Accounting: The features of Medicin simplify the billing and accounting operations of pharmacy businesses.

Pros

• Offers a lot of features 
• User-friendly interface 
• Value for money
• Great customer support service

Cons

• Does not have a website 
• Does not have an app 
• Does not support multiple languages

Pricing

It comes in two versions:

• Classic version: ₹28000 (Single license)
• Basic version: ₹18000 (Single license)
• Free Trial: Yes

7. Tally.ERP 9

Tally.ERP 9 is a highly reputable, stable and capable accounting software. Regarded as one of the best Invoicing software, it is used by over 11 lakh businesses. It offers comprehensive business functionalities such as Finance, Accounting, Inventory, Sales, Purchase, and Branch Management along with capabilities like Statutory Processes, excise, etc.

Features

• GST-ready: It factors in all GST-related statutory changes as and when required to minimize the rejection of your GST returns.
• Bank Reconciliation: There is no need for manual reconciliation with banking transactions. It is completely automated to save time and reduce errors.
• Easy to operate: Professionals skilled in managing this platform are easy to find.
• Easy to customize: This platform is highly customizable to suit the requirements of small businesses.

Pros

• Very easy to setup 
• Offers great value for money
• Great user interface 
• Excellent customer support

Cons

• Documentation management is missing 
• Does not work well with heavy data files, making it only suitable for small businesses.

Pricing

• Silver: INR 18000
• Gold: INR 54000

8. ProfitBooks

ProfitsBooks is a powerful billing system for the service industry that aims not just to record transactions but to show you how to make more profit. It is perfect for people who want to manage money with any knowledge of Accounting. It is effortless to use.

Features

• Time-saving features: Create and manage unlimited invoices and payments in multiple currencies.
• Custom fields for invoices: You can add custom fields to the invoice to capture details specific to your business.
• Take better decisions: Detailed and insightful sales reports can also be generated to facilitate better decision-making.
• Help and support: With in-app chat support available in three languages and for six days a week, a complete support center, YouTube channel, daily webinars, and business blogs, they have got you covered in terms of help and support.

Pros

• Simplifies purchase workflow with POs
• Helps track manufacturing processes
• Maintains product batches
• Tracks inventory flow at multiple warehouses
• Helps find low stock using powerful reports
• Generates detailed tax reports
• Collaborate with your accountant online
• Manual journal features 
• Efficiently tracks business expenses

Cons 

• Inventory Management and Inventory Control needs a bit of improvement in terms of reporting and transaction log
• Customer support can be improved 
• Date functions work only with a hyphen (-) whereas it should work with a slash (/) or full stop as well 

Pricing

• INR 2499 onwards.

9. QuickBooks

QuickBooks allows you to create, send and track GST-compliant invoices from any device with ease. It enables you to prepare GST-compliant invoices with just a few clicks and has capabilities such as invoice reminders to ensure that you get paid on time. They are highly effective as billing software for retail shops.

Features

• Track business performance: With customizable reports and dashboards, one can quickly see how the business is performing.
• Connect your bank: Import daily transactions to QuickBooks, so that expenses and incomes match with bank transactions.
• Unlimited support: Support is free, readily available, and prompt.

Pros 

• Simple to install
• Requires no technical skills to use
• Offers great integration with other systems, and flexible with 3rd party applications
• Provides good accounting reports
• Cost effective 
• Has cross-device compatibility (depending on the version)
• Easy to find and fix errors/mistakes
• Very accessible customer information

Cons

• Lack of key reports outside of accounting
• System crashes at times 
• Lack of direct professional support
• Limitations on file sizes 
• Limitations on the number of transactions

Pricing

• INR 1500 per year

10. ZipBooks

ZipBooks does not just monitor and track billing; it also gives you feedback as you go. Customizable as per the needs of the business, one can choose regular invoicing, or even set up a subscription billing.

Features

• Feedback: Based on research from over 2,00,000+ invoices, ZipBooks will give you an Invoice Quality Score and will let you know how to make your invoices better.
• Shorter payout times: Funds usually lie with the merchant account provider for several days and then take even more days to get transferred to your account. Trusted ZipBookers will enjoy the privilege of getting those payout times shortened to two days.
• Pass-through expenses: Suppose you incur a loss on behalf of a client. In ZipBooks, such costs will show up in your list of transactions and will give you the option to add it to the customer’s invoice and make necessary adjustments when it is raised next.

Pros 

• Free software
• Offers competitors’ insights 
• Smart user interface
• Extremely easy to use
• Uncluttered screens
• Attractive dashboards and reports
• Excellent customer service
• Offers score on business health, invoice quality, and more 

Cons

• No Android app available
• No inventory management feature
• Product support limited to chat option

Pricing

• INR 4999 per year

11. Giddh

Giddh aims to provide an invoicing system that is simple, accurate and prompt. It is a GST-compliant automated solution that is easy to use and requires minimal human intervention, leaving you to focus on your main business activities.

Features

• Instant updates to stakeholders: It can manage accounts and share related information with key stakeholders.
• Secure Stakeholder Communication: Any information communicated to stakeholders is via a safe link that is active for 24 hours.
• Lock your invoices: It makes your invoices immune to unwanted tampering with its unique locking feature that prevents them from being deleted or edited once they have been finalized.

Pros 

• Hosts a variety of features 
• Can be tailored as per business needs 
• Intuitive user interface
• Value for money
• Multi currency option 

Cons 

• Customer support can be improved 
• Does not work on iPhone 

Pricing

• INR 4000 a year
• Start-ups with revenue less than 12 lacs a year: Free
• Start-ups with a revenue of 12 lacs and above: INR 800 per year

12. GoGSTBill

For someone not from an Accounting background, understanding GST and creating invoices can be a challenge. GoGSTBill will help you prepare invoices in a format that is best suited for GST.

Features

• Specialized in GST: GST is a relatively new introduction into the fold of the Indian economy. Since it is a new concept, small business owners are still trying to get the hang of it. Since this invoice software specializes in GST invoicing, it has emerged as a helpful and reliable tool.
• Free of cost: It has an online version with basic capabilities that is available free of charge.

Pros

• Value for money
• Great Customer assistance
• Simple design and easy user interface
• Features support the handling of supplier and purchase order management

Cons

• The generated payment receipts are not editable
• Does not support multi-user login

Pricing

• Basic: Free
• Premium: INR 999 (1 year), INR 1,999 (3 years)
• Offline: INR 6000-INR 10000

13. Reach Accountant

Reach Accounting Software includes modules not just for Accounting but also for Point of Sale (POS) and Customer Relationship Management (CRM). Users can track every aspect of the business on the go. It can generate invoices and has a currency converter and also a payment gateway that allows payments via PayPal.

Features

• GST software: Reach has a specific GST software that can help small business owners raise GST invoices and can reconcile and file GST returns. There are no additional charges for this feature. You will only require paying to file GST returns.
• Broader scope: Apart from invoicing, freelancers, contractors, and small business owners can also manage customers, inventories and projects using Reach.

Pros 

• Offers multiple reports 
• Gives Multi-user Access controlled by the admin
• Attractive branded invoices 
• Very customizable 

Cons

• User interface can be better 
• The software lags at times 

Pricing

• Bronze: Free
• Silver: INR 6000
• Gold: INR 18000

14. Invoicera

Invoicera takes into account that the invoicing needs of small businesses, enterprises, and freelancers differ from each other. It recognizes that there is no point in overloading a small business owner with invoicing features that would not be of any use.

Features

• Online invoicing and billing: Invoicera is an entirely online, cloud-based software, that allows you to manage clients, vendors, invoicing, accounting adjustments on-the-go and streamlines billing and invoicing-related tasks.
• Real-time information: The system updates itself on a real-time basis so that the newest information can be available on one’s fingertips in any part of the world and decisions can be taken quickly.
• Get paid faster: Invoicera is a widely-used online software and supports over 30 payment gateways,
• Subscription billing made easy: It is an excellent subscription billing software with a custom workflow management that will take care of all recurring bills easily.

Pros 

• Offers a free trial 
• Has a free version 
• Very customizable
• Can integrate to your legacy systems
• Good customer service 
• Available on both Google Play and App store 

Cons 

• Free trial could have more features
• User interface is suboptimal

Pricing

• Starter: Free
• Pro: INR 18999 per year

As a small business owner, you have a much better shot at maintaining a healthy cash flow with the help of invoicing software. They are way more intuitive and accurate than an Excel spreadsheet. They mitigate silly accounting mistakes. Any of the above products would make a great invoicing software solution for a small business.