Best Membership Management Software for Businesses in 2023
Best membership management software includes EventBank, Wild Apricot, Join It, MemberClicks, and Perfect Gym. This software automates membership management within associations, communities, and other member-based organizations.
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List of 20 Best Membership Management Software
Category Champions | 2023
It comes with an event planning toolkit to draft events and systematically assign tasks and permissions to each volunteer. You can also add event sub-pages, offer various ticket types, choose payment options and currencies, and prepare a tailored registration form. Learn more about EventBank
Starting Price: Available on Request
Contenders | 2023
This all-in-one membership management tool helps you to attract, engage and retain the memberships of your institution. With it's use, you can simplify and automate all membership tasks for not only yourself, but also for your volunteers, members and the board. Learn more about Wild Apricot
Starting Price: Available on Request
Category Champions | 2023
Join It is meant to assist NPOs in managing members. Connecting various platforms and automating tasks. This membership management software provides features such as association membership, automatic renewals, dues management, email marketing, event management, and so on. Learn more about Join It
Starting Price: Available on Request
High Performer | 2023
Membership Management Software can function as a standalone platform or be integrated with the business website. MemberClicks' robust engagement tools, allow the members to connect with a community, share photos and send member-member messages. It's customizable to various organization sizes. Learn more about MemberClicks
Starting Price: Starting Price: $259.0 month billed annually (3,108)
Emergents | 2023
Software by Perfect Gym Softwares India Pvt Ltd
It helps fitness institutions to streamline their operations, measure business goals, and achieve successful business growth and development. With it, you can set-up a self-service kiosk in your club, for customers to pay fees, fill online forms, redeem offers, etc. Learn more about Perfect Gym
Starting Price: Available on Request
Emergents | 2023
Vaave membership management software is meant for educational institutes such as schools, colleges and universities. It helps them to build & manage the alumni database, plan & organize successful reunions, involve alumni in student development and raise funds from them. Learn more about Vaave
Starting Price: Available on Request
High Performer | 2023
Using it, educational institutions can grow alumni participation for donations, events and volunteering programs, by creating donor-friendly giving pages for quick donations. Also, the alumni get an exclusive space to find, connect and network with each other. Learn more about Almabase
Starting Price: Available on Request
Category Champions | 2023
Virtuagym's custom branded apps and online community help you to efficiently promote your fitness brand and boost client engagement. And it's flexible membership options, various hardware and third-party integrations help you achieve a sustained revenue growth. Learn more about Virtuagym
Starting Price: Starting Price: $29 Per Month
Emergents | 2023
With Invanto, you can build visually rich online courses, membership sites, training portals and more. Membership management software has all-in-one solution to automate businesses through one single dashboard. It gives you the flexibility to scale your business and saves a lot of time too. Learn more about Invanto
Starting Price: Available on Request
Contenders | 2023
With ClubRunner software, it is extremely easy to create, email and publicize your events. It also allows the non-club members to quickly register online for your event or even decline the registration, and can also get reminders of your future events. Learn more about ClubRunner
Starting Price: Available on Request
Contenders | 2023
Software by WellnessLiving Systems Inc
It helps wellness-focused companies with day-to-day activities such as online booking, resource scheduling, lead generation, etc. Your clients can schedule their classes or appointment through the WellnessLiving mobile app, which is snychronized with your platforms. Learn more about WellnessLiving
Starting Price: Starting Price: $39 Per Month
Category Champions | 2023
Wellyx is top ranked fitness and wellness business management software with latest technology features like members management, lead management, appointment scheduling, staff management, point of sale system and so on. Read Wellyx Reviews
Starting Price: Starting Price: $95 Monthly
Recent Review
"Wellyx offers best features to gym owners" - David Jonsan
| Pros | Cons |
|---|---|
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It’s all features are amazing but the ones I like most are:• Customer and employee management. • Led management.• 24x7 business availability. • Point of sale.• Payment processing. |
Everything according to me is impressive, but I think there is a possibility of working on integration. |
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Very user-friendly flexible good color combination and outlook It offers great features like employee engagement, employee management, lead management, and more I believe that it has everything which any business owner can look for |
I would like to see a feature of accessibility of recorded dance videos to members Otherwise I consider it one of the most reliable software solutions |
Category Champions | 2023
MINDBODY helps health and wellness companies to smoothly run their marketing and business operations. It's marketing tools include custom gift cards, promotions and loyalty programs. Also it supports online appointment booking through your website or application. Read MINDBODY Reviews
Starting Price: Starting Price: $75 Per Month
Recent Review
"Monitor and keeps the records of your employees." - Omkar Deshpande
| Pros | Cons |
|---|---|
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Track the employees' information and manages the records, Helps you to find the best talent for your organization. |
Small businesses can use this but not fit for the enterprises. |
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Manages orders and keeps the records. Improves data reliability,Provides real-time visibility for faster decision-making, and support the entire business with one-system. |
Very good features, no any con. |
Contenders | 2023
Vagaro is an online application, with which spas or salons can register themselves, create business profile, market their brands and accept appointments from the clients. Also they can track the customer behavior such as frequency and nature of appointments, etc. Learn more about Vagaro
Starting Price: Starting Price: $25 Per Month
SubscriptionFlow is a cloud-based subscription billing and payment processing software helping businesses to grow and earn more revenue. SubscriptionFlow offers business solutions so that you can manage all business processes on the same platform. Read SubscriptionFlow Reviews
Starting Price: Starting Price: $30 Per Month/ User
Recent Review
"SubscriptionFlow-A Robust Subscription Management Software" - Nayab
| Pros | Cons |
|---|---|
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Customization, Flexibility of the system, and scalability. |
retention management |
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SubscriptionFlow provides clear and accurate predictions of annual and monthly recurring revenues generated by my business in real time so that I can have a 360-degree view of my subscriptions. It also identifies any delays expected in customer payments and keeps a record of the customer's billing since the day they sign on with my business. |
SubscriptionFlow is super easy to use and all its features are great! |
eDirectory is the leading software platform for publishing powerful directory-driven websites with ease. In just a few clicks, a stunning, beautifully designed directory website can be online, ready to generate a recurring revenue stream for any business. Read eDirectory Reviews
Starting Price: Starting Price: $99 User/ Month
Recent Review
"Great SEO capabilities" - Abhay
Karmasoft is an easy-to-use solution for yoga studios, fitness studios and gyms. Make your studio a success at affordable price with our Scheduling, Staff management, Marketing, Payment processing and many other features. Read Karmasoft Reviews
Starting Price: Starting Price: $95 Per Month
Recent Review
"Karmasoft is perfect software for Yoga studios" - Sonal Purohit
| Pros | Cons |
|---|---|
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I am using KarmaSoft for past 2 years as I will definitely recommend it to all my business friends. The entire solution is very light weighted and smartly designed to increase the overall productivity. All the features available can be easily used after s |
Totally a flawless tool without any defect . Didn’t find any demerits of this tool. |
Explara Membership Management is a fully featured Membership Management Software designed to serve Enterprises, Agencies. Explara Membership Management provides end-to-end solutions designed for Web App. This online Membership Management system offers Email Marketing, Membership Database, Member Portal, Dues Management, Website Management at one place. Read Explara Membership Management Reviews
Starting Price: Available on Request
| Pros | Cons |
|---|---|
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It's easy to create multiple forms |
Renewals are not easy |
TeeQuest is a fully featured Membership Management Software designed to serve Startups, SMEs. TeeQuest provides end-to-end solutions designed for Windows. This online Membership Management system offers Payment Processing, Accounting Management, CRM, Email Marketing, Check-in Manager at one place. Read TeeQuest Reviews
Starting Price: Available on Request
Chorus Connection is a fully featured Membership Management Software designed to serve Enterprises, SMEs and StartUps. Chorus Connection provides end-to-end solutions designed for Web App and Android. This online Membership Management system offers Committee Management, Dues Management, Email Marketing, Event Management, Member Directory, Member Portal, Member types, Membership Database, Membership Renewals and Payment Processing at one place. Read Chorus Connection Reviews
Starting Price: Available on Request
Recent Review
"Does what it does very well" - Orpheus Administrator
| Pros | Cons |
|---|---|
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user friendly powerful |
none |
Recent Review
Until 31st Mar 2023
What is Membership Management Software?
Membership management software, which is also known by the name as club membership management solution, is a software that is designed to handle the membership records and details — having such type of information facilities the delivery of quality service to members such as appointments, scheduling, and reservations.
It also enables the club owners to offer discounts, rewards, and promos to loyal, long time, and active members. The client-centric or customer focus approach works for all the businesses, more so for the club management since it is a service-oriented activity.
In Membership management software Club owners must make sure that the members are taken care of, and club management software takes care of that. Membership Management Systems makes it easy for the members to do the self-service, booking or scheduling themselves with the help of a platform. There is various open-source membership management.
Features of Membership Management Software
For Members
1. Automatic Online Benefits:
After logging into membership management software, members will automatically receive the entitlements for their membership management levels, such as priority registration and discounts.
2. Gift Membership:
Gift memberships and latest renewals can be purchased via online mode, and customers can send personalized messages to the recipient immediately or on a specific date in the near future.
3. Membership card options:
Membership cards can be easily printed at home, displayed on any of the phones or added to the Apple Wallet, or even at the Apple Passbook.
4. View and update registrations, purchases, memberships, and reservations:
Member purchases are organized in separate tabs by the category, which makes it easy to view purchase history and make updates and make some of the additional payments as needed.
5. Maintain Profile and Communication Preferences:
In the membership management systems, Members can view and update their user name, address, password, and some other profile fields and can easily opt-in or out of the offline and online mailings.
For Organizations
1. Onboarding:
Membership management software Automatically sends a personalized welcome email or any other eCard when a customer signs up for a membership option.
2. Event participation history:
With the help of membership management solutions, Member participation in past events is easily maintained to support communications, recordkeeping, and analytics.
3. Membership hierarchy:
The flexible membership level hierarchy provides you to manage upgrade and downgrade rules for the renewals consistently.
4. Permissions and Renewals enforcement:
Membership management software automatically handles the enforcement of the entitlements, permissions, renewals rules, and member groups.
5. Renewal Alerts:
Membership Management Software set up alerts when the renewal deadline is even approaching and automatically send with the customized renewal requests.
6. Memberships Search:
Administrators can search for the member records by any criteria through Membership management software, and even save the searches for recurring use. Search results can be exported or even used to create an on-the-fly-mailing list.
7. Historical Member Directory:
Membership management software maintains a list of the prior year's membership information, which can also be used to communicate with the former members or for some other marketing purpose.
Benefits of Using Membership Management Software
1. Keep Your Members' Info Secure and Safe
Nowadays, all the club membership management software database is run online; this is the best way to collect all your member's info and keep it current. Moreover, with all this private information online, you risk exposing your members to fraud.
With the help of an online club membership management solution, you can make sure that all your member's information will be kept secure and safe. This Membership management software has a state of the art for the purpose of authentication and encryption for access.
You and your members can rest easy by knowing that nobody can hack your club.
2. Help to Build Your Community
The best membership management software should do more than get people together to play sports. Your club should help to build the community across you. Member management software allows you to add some of the additional forums and message boards in your club’s portal.
These message boards can be easily used to post handy information like health information tips and job openings. Membership management software help to grow the conversation away from the sports in your club. You could actually be able to make a stronger community in the entire process!
3. You Can Customize Your Database
Your customer database is like a club lifeblood cell. Membership Management software is where you can easily stay up to date with the current on your member’s needs and their actual status with the association. This software lets you customize the database management, so it works perfectly for you.
Your member's fields can be organized to only post the necessary information. If you have members or staff for your club, this also makes it easier to find vital member info. This is your club, that should not your database work for you?
4. Plan Events with Ease
Membership management software Trying to get anyone in your club to agree on the specific dates for the events can be like a nightmare. This club is just like a hobby, and probably not everyone is on the top priority. That is why having a public calendar is paramount to the success of the club.
Members can receive automatic notifications when the event dates are set. You can also provide them with a chance to vote on the best date for them.
Your club is worthless if all the members are not there to participate. Online calendars on membership management software will make sure that everyone is on the same page.
5. Process Payments Quickly
Your club can’t keep on running at a smooth pace if members don’t pay their dues. It can be difficult and tough to find the best payment processing system for you. Membership management software cuts out the middle man and helps you to process dues much more quickly.
There may be some other payment your members which need to make. Registration for a match or tickets to a game is one of the examples. This Membership Management software also allows the members to pay for every expense that arises easily.
6. Your Membership Renewals Become Automatic
A tough task in running a club is tracking the membership renewals. No matter whether you have an annual, bi-annual, or even monthly membership cycle, it can be tough to simply figure out who is in and who is out.
This can be equally annoying for your members who may even forget when the dues are actually due. For this reason, but you and your members will love membership association management software. With options like automatic renewals, you can even cut a lot of the membership guesswork.
7. Let’s You Offer Promos To Loyal Members
If members have been a part of your club for so many years, then they deserve to be rewarded with the help of any promos or discounts to most of the loyal club members.
This Membership management software can also be used to incentivize people to work harder on their goals. You can even create a spirited competition in your club that ranks the progress of the people. Then you can provide further discounts for whatever wins these competitions.
8. More Detailed Profiles for Members
As an owner of the club, you want to know as much as possible about all your members. Membership management software allows you to have the most detailed member profiles possible.
Stats like the connections between other members, event attendance, and members levels are the key “need to know” info. The open-source membership software will instantly allocate it to the member's profiles. It is less work for you and away better to know more about your members
FAQs of Membership Management Software
- Raklet
- Wild Apricot
- MemberSpace
- ClubExpress
- Zen Planner
2. Admidio
3. Tendenci
are some of the best free and open source membership management software.