Best Online Payroll Software in 2023

Best Online payroll software platforms are Saral Payback, Pocket HRMS, QuickBooks, Zoho Payroll, Beehive HRMS, Patriot Payroll, Gusto, and SumoPayroll. With these, you can efficiently process and manage the payroll of your employees easily.

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List of 20 Best Online Payroll Software

Showing 1 - 20 of 39 products
#1

Papaya Global is a fully featured Payroll Software designed to serve Enterprises, SMEs and StartUps. Papaya Global provides end-to-end solutions designed for Web App and Android. This online Payroll system offers Document Storage, Cap Table Management, Financial Modeling, Compliance Management, Reporting/Analytics, Scheduling, Self Service Portal, Vacation/Leave Tracking, Benefits Management, Direct Deposit, Document Management, Multi-Country and Multi-State at one place. Read Papaya Global Reviews

Starting Price: Starting Price: $20 Employee/Month

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Recent Review

"review of papaya global" - Tehzeeb Raza

#2

Remote empowers companies to pay and manage full-time and contract workers all over the world. In 50+ countries, we handle international payroll, benefits, taxes, stock options, and compliance. Most importantly, Remote never charges percentages or fees: one modest flat pricing keeps your budget under control so you can focus on expanding your business. Read Remote Reviews

Starting Price: Starting Price: $299 Employee/Month

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Recent Review

"Transparent and effective with an amazing customer service " - Hanna Dazell

Contenders | 2023

#3

Gusto is the employee onboarding platform, offering payroll, benefits, HR tools, and world-class support for small businesses. With Gusto, it’s easy to take care of your team and grow your business all in one place. Read Gusto Reviews

Starting Price: Starting Price: $40 Per Month

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Recent Review

"Review for Gusto" - Junaid Ahmad

Category Champions | 2023

#4

Zoho Payroll offers cloud-based payroll services for managing payroll solutions such as employee onboarding, payroll processing, employee self-service portal and adheres to statutory compliance. Try Zoho Payroll with our 30-day free trial. Read Zoho Payroll Reviews

Starting Price: Starting Price: $0.69 Employee/Month

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Recent Review

"Well organised Payroll Processing" - Gopalakrishnan A V

Category Champions | 2023

#5

The greytHR Platform offers productivity tools for better people management, simpler HR processes, and professional delivery of HR services. 20,000+ compaines, 2 million+ employees and available in 250+ Cities across India, 20+ countries - UAE, Saudi Arabia, Kuwait, Qatar etc., rely on greytHR. Best for large, medium & small business HR software. Read greytHR Reviews

Starting Price: Available on Request

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Recent Review

"Good Handy Software for my company" - Amrutha Rao

High Performer | 2023

#6

QuickBooks is an online accounting software for business owners to make stay on top of their finances. Easy to use interface, 100% data security and features such as Online bank connect and Whatsapp integration helps business owners to focus on growing their business. Read QuickBooks Online Reviews

Starting Price: Starting Price: $69.44 Per Year

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Recent Review

"Easy to access" - Manisha Garg

Category Champions | 2023

#7

HROne is owned by Uneecops group, a 60+ Million fast-growing conglomerate with 09+ offices pan India employing 700+ smart professionals. It is a veteran business automation and services provider with 20+ years of profound experience. Read HROne - Complete HR Software Reviews

Starting Price: Available on Request

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Recent Review

"HROne- The best HCM Suite" - Tarulika Jain

#8

OnPay is among the most powerful payroll software available in the market. It is working from the last 30 years to help small business enterprises. It integrates with Xero, QuickBooks, etc. Read OnPay Reviews

Starting Price: Starting Price: $40 User/Month

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Recent Review

"Review for OnPay" - Junaid Ahmad

#9

Surepayroll(Mobile Paycheck) is a one-stop solution for payroll needs. It helps in better tax filling, provides you with two-days processing time for transactions, calculates payroll automatically once you set it up, etc. Learn more about SurePayroll

Starting Price: Available on Request

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Emergents | 2023

#10

Our secure online payroll system, paying your employees has never been easier. We’ll help you get started by setting up your payroll, employees, payroll tax information, etc. Read Patriot Payroll Reviews

Starting Price: Starting Price: $17 Per Month

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Recent Review

"Best decision in a long time" - Ella

#11

Paycom is an online Payroll Management software that able to make automate Payroll process of your organization. Can create a dashboard to integrate with accounting software to manage expense, calculate salary, incentive, and deduction. Learn more about Paycom

Starting Price: Available on Request

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#12

Do automatic time-card import, create online accounts for the team, and stick to payroll compliance by all means. Use Square Payroll. The automated payroll software helps you to disperse the payments as per demand and reduce the employees’ grievance. Learn more about Square Payroll

Starting Price: Starting Price: $29 Per Month

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#13

factoHR is an award-winning Best HR Platform trusted by 1500 Companies & 1.5 million employees which includes Tata Steel BSL, DENSO, Cycle Agarbatti, BSE, Murugappa, & many others who have improved their productivity by more than 70 % Read factoHR Reviews

Starting Price: Available on Request

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Category Champions | 2023

#14

Pocket HRMS can revolutionize your HR and Payroll operations by completely digitalizing your Payroll processing, attendance, digital onboarding and HR operations, allow your employees to access their information anywhere anytime using latest cloud and mobile technologies. Read Pocket HRMS Reviews

Starting Price: Starting Price: $69.38 Up to 100 employees

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Category Champions | 2023

#15

Saral PayPack offers you a comprehensive payroll software solution for all your payroll needs. It is a one-stop destination for your search as it possesses the most sought requirements of payroll management system. This is a right choice for automating your payroll. Read Saral PayPack Reviews

Starting Price: Starting Price: $2208.33 Onetime

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#16

#1 Employee Experience Platform | Zimyo is a human resource management solution that empowers organizations to manage and retain great talent! Read Zimyo Reviews

Starting Price: Starting Price: $0.83 Per Month

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Recent Review

"The software is easy to use and the customer service is excellent " - Praveen

Category Champions | 2023

#17

A cloud-based software, Beehive HRMS Solution works as a fully hosted solution on Microsoft Azure servers. The ease of using this system for your HR requirements makes it an excellent solution to having.  This is a centrally implemented software solution capable of running over the Internet/Intranet/VPN or WAN.  Tracking your projects using the Task and Timesheet Management is admirably easy. This simple, safe, and strong software solution offers every possible option in HR management.  The Employee self-service option allows easy management of employee related tasks such as leave management, punctuality, etc.  Attendance management, an important aspect of payroll maintenance becomes a breeze.  The user friendly system allows for easy processing of every aspect of payroll management including the statutory compliance.  Employee appraisals are no longer cumbersome when you use the Performance Management module.  Taking care of the recruitment and training needs of the employees becomes one of the most comfortable jobs to handle.  The inclusion of the Grievance management option makes this software solution a complete package in every sense of the word.  Read Beehive HRMS Reviews

Starting Price: Available on Request

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Recent Review

"Best HRMS Software in India" - Kunal Bhoir

Category Champions | 2023

#18

Xero is award-winning web-based accounting software for small business owners and their accountants. It is beautifully designed and easy to use online bookkeeping for expense management. Read Xero Accounting Reviews

Starting Price: Starting Price: $9 Per Month

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Recent Review

"A complete solution for the financial management of your company" -

#19

SBS is one of the most sought-out Payroll service provider globally loved by small, medium, and large businesses. We have helped various businesses across India and abroad in automating their payroll, staying compliant, and delighting their People. Read SBS HR Reviews

Starting Price: Starting Price: $97.21 Upto 100 Employees

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Category Champions | 2023

#20

Darwinbox is a unified HRMS platform built for large enterprises. Loved by HR teams and employees alike, it is used by 2M+ employees. Read Darwinbox HR Reviews

Starting Price: Available on Request

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Recent Review

"Very easy to handle for any New employee, and Mobile app is too good." - Abhay Singh

Until 31st Mar 2023

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Modern-day problems need modern-day solutions. So to grow your business to many folds, stop shuffling between the cells of the excel sheet and enjoy a stress-free month that ends with the online payroll software that rests you from error-prone manual calculations. The following article unfolds into a definitive guide on how to do it.

What is an Online Payroll Software?

Online payroll software is a boon for HR departments and employees/ contractors/ freelancers working remotely. The software handles all the payroll-related services like salaries, compensations, bonuses, payroll taxes, etc. In addition, it allows employees to work from home or anywhere remotely and access the same information otherwise.

Managing all the records of the employees manually, collecting exact data from them, keeping track of any possible deductions and taxes, and paying salaries on time can be very exhausting. And payroll mistakes can be costly. For example, the Internal Revenue Service (IRS) found penalties for payroll mistakes worth more than 4.9 million US Dollars in 2019. So switching to good payroll software seems necessary rather than a luxury.

Talking about online payroll software, here are some of its main features: 

How Does Payroll Software Work?

To explain in brief, the payroll software calculates the employees' working hours and gross wages so the employer can download the file and pay them on time. As a result, it reduces a lot of work that otherwise would be done manually.

Why Should One Use Online Payroll Software?

There are many reasons for employers to switch to payroll software, as it offers a wide range of facilities and eases the process of making employee payments. Some of its pros are listed down below.

  1. Increase in revenue

    A business can only dwell and grow if its employee base is happy. And what else can make them more comfortable than paying them right on time without any hassle? Also, the system provides the employees with a self-service option to easily track their records and payroll information at any time, anywhere. In addition, the employees download the payslips and can even apply for their retirement funds. 

  2. Easy management and accuracy

    The payroll software has the contact credentials of all the employees and the record of their working hours (including overtime, if any) through which their pay is calculated. And the system, hence, makes accurate and timely payments. This would otherwise be done manually, which is a catch-22 and would take a lot of effort and time because managing the accounts is not a cakewalk. Moreover, several challenges stand in the way, such as tax-related errors, miscalculations of payrolls, missed deadlines, etc. This is where the online payroll software comes into play and does the job effortlessly and more accurately.

  3. Increased Safety and security

    There’s a risk that the data can be stolen in the locally stored data, and the disc may also crash. Therefore maintaining the confidentiality of the data is a tough task. However, the payroll software resolves this issue, where the confidentiality of the employee’s data is well taken care of and is monitored by the experts to avoid any malicious activity. Also, the data is properly encrypted so no third party can access it.

  4. Eco-friendliness

    Managing the employees’ data manually uses a lot of paper, ultimately affecting the environment. Now, as we have an alternative for the same, paper usage can be cut down, and lots of trees can be saved. Furthermore, the environment is less affected by ink and cartridges' harmful effects.

    Also, according to a study by Microsoft, cloud-based payroll software can help reduce carbon dioxide emissions and save energy consumption by 93%.

  5. Cost-effectiveness

    The return on investment makes the cloud-based payroll software a cost-effective alternative to traditional working methods. Compared to paperwork, you get timely and faster payroll processing, saving you a lot of time and money.

  6. Time-saving

    The payroll system automatically processes the payment, makes the payroll calculations, estimates the tax, and manages other debts (if any), reducing the work to half or even less. You also get to schedule the payments you are going to make.

    Here is a comparison table between the time taken (a significant amount) for payroll functions with and without the payroll software.

    BASIS OF COMPARISON WITH THE PAYROLL SOFTWARE WITHOUT THE PAYROLL SOFTWARE
    Calculate salaries 20 seconds 60 seconds
    Complete paperwork 10 seconds 60 seconds
    Check tax law compliance 20 seconds 120 seconds
    Calculate timesheets 20 seconds 300 seconds
    Create payroll reports 20 seconds 120 seconds
    Total time 1 minute 30 seconds 11 minutes

    However, one drawback of the cloud-based payroll software is that you need a good-speed wifi connection to access your data, or you’ll lose access if your internet goes down or power cuts. But with such fast-growing technical advancement, the internet problem seems manageable.

What is the Best Online Payroll Software?

Some of the best payroll software for small businesses to help you understand the purpose.

1. Gusto

Gusto is the best choice for small and mid-sized companies as it provides you with four tiers and some additional HR (Human Resources features). In addition to that, it offers automated services suitable for any business, which makes it an all-rounder of payroll software.

Features

  • Gusto debit card for employees  for easier access to their money on payday
  • Paperless paychecks
  • Unlimited bonus and off-cycle payrolls
  • Hourly and salaried employees
  • Easy cancellations
  • Multiple pay rates
  • Flexible payment schedules

2. Quickbooks 

Quickbooks Payroll is the easiest to set up of all the top payroll software as everything is automated in its system. Its tutorials are enough to get you in, so you need no technical support. And if you still face any difficulty, a google search would do the job for you.

Features

  • Create paychecks
  • Direct deposit for employees
  • Direct deposit for 1099 contractors 
  • Helps you file and pay taxes
  • Workers comp payment service
  • 24/7 access to the workforce their paycheck information

3. Paychex Flex

Paychex Flex lets you have a clear and sharp look at taxes, wages, turnover, etc., providing you with 160+ reports. In terms of reporting, Paychex Flex is all that’s needed in payroll software. Moreover, it has unlimited payroll runs to ensure the best experience.

Features

  • Online Payroll with an intuitive UI
  • Helps you file and pay taxes
  • Track Time and Attendance
  • Dedicated mobile app
  • Avenues to welcome new hires
  • Integrated system for HR software and payroll

4. On Pay

On Pay is perfect for small or growing businesses with no hidden fees. Something every small-scale business would love. The payroll is automated, but you’ll be needed to run and approve it every time.

Features

  • Unlimited monthly pay runs
  • Helps you file and pay taxes
  • W-2 and 1099 workers
  • Pay salary by direct deposit, debit card, or check
  • Multiple pay rates and schedules
  • Offer payroll in 50 states 
  • Works on mobile as well

5. Workful

Workful is comparatively a recent software and is still no way behind in the race regarding customer services. However, it provides top customer support services and is affordable and easy to use.

Features

  • Interactive and user-friendly UI
  • Offers compliance management
  • Multiple pay rates and schedules
  • Offer payroll in 50 states 
  • Track employee work performance and productivity

How to Set Up an Online Payroll System?

Now that you’ve decided to implement online payroll software, it may seem overwhelming, but it’s not. The payroll system is designed to make your work easy or to reduce your work and not add to it. So here’s what you need to do to set it up properly.

First, ensure you’ve all the pre-requisite material to set up the system. Apart from the general features needed for the payroll software, you may add additional features like reporting time, HR onboarding, employee attendance, and employee self-service as per your business’s requirements. Once this is done, you’ll find all you need in one place and don’t have to switch between the applications.

Second, have the receipts of the pay and copies of all the reported activities, including terminated employees, contractors, and existing employees’ data. Also, if the tax-related features were there before in your previous system, keep that in your new software for at least four years, if not more. And if possible, consider having all the records physically in a file for at least three years, if not more.

Now is the time to finally install the software in your system. Most payroll software is easy to install and work with. However, you may seek help from an IT professional to ensure the smooth working of the software.

You may add the profile of your employees through the in-built template, which helps you quickly add or delete new or existing staff members. Also, the software has a very easy-to-use UI.

Conclusion

The online payroll software gives accurate payroll calculation, automatically processes the payment, is easy to use and manage, and has the top-notch security possible. After providing enough reasons and the guidelines to use it, we hope you successfully bring automation into your payroll process.

Last Updated: March 09, 2023