Best Presentation Software

Guide for Presentation Software

Presentation software is a software solution designed to help you create impressive slideshows and compelling interactive presentations by combining text, images, audio, and video content. It is used for displaying information about your company's business strategies and overall performance.

Visual presentation software is a great tool for training employees, as well as for selling your ideas and products. Since a visually-appealing presentation goes a long way towards demonstrating professionalism, startups, SMEs, agencies, and enterprises across the globe are utilizing multimedia presentation software for educating, motivating, or persuading their employees, stakeholders, as well as customers. What's more, a neat presentation also helps you fortify your brand image.

The 5 Best Presentation Software

1. Top-Rated Presentation Software for Small Business: Odoo 
2. Complete Presentation Software for Advanced Presentations: Power-user 
3. Leading Presentation Software for Business Owners: AhaSlides 
4. Best Presentation Software in India: CrankWheel
5. Best Indian Presentation Software for Agencies: Piktochart 

What are the Uses of Presentation Software?

An interactive presentation software serves a spectrum of purposes and is known for its versatility. The scope of presentation tools has expanded by leaps and bounds over the years.
Here are some of the uses of presentation management software:

1. Video presentation software can be used for making presentations for one-on-one meetings, and addressing audiences at large conferences and seminars. The software's cross-platform compatibility allows you to view the presentation on different devices, such as a PC, laptop, iPad, or tablet. The presentation can also be viewed using screen-sharing software and a projector for addressing a larger number of audiences.
2. Presentation tools are also used for viewing advanced analytics. It sends real-time alerts to help you keep tabs on how many times your audience has viewed your online presence. It also helps you understand how users interact with your slides.
3. Presentation management software also helps you create stunning whiteboard animation videos. With whiteboard presentation software, you can create short animated videos to convey your brand story in a catchy style. This type of presentation is generally accompanied by voiceovers.
4. The software also gives you the ability to collaborate with your employees, colleagues, and clients.
5. It is used for making your speech more convincing and impactful.

What are the Advantages of Presentation Software?

Since video presentation software is cloud-based, it offers myriad benefits over conventional desktop presentation systems. Here are some of the benefits of using feature-rich presentation software:

Ease of Use:

A high-performing presentation program is easy to use and an excellent tool for summarizing your content. It also simplifies the process of communicating specific messages to your internal and external audiences. For example, if you are addressing your sales team at a training session and want the participants to take notes, you can opt for a text-heavy presentation. On the other hand, if you prefer a conversational presentation, you may go with an image-heavy presentation for compelling storytelling.

Multimedia Integration:

The best presentation software allows you to integrate multimedia into your presentation with ease. With slide-making software, you can easily display diagrams, graphs, charts, drawings, images, illustrations, and other graphics to keep your audience engaged.

Grabs Attention Instantaneously:

Presentation-making software uses multimedia to communicate your message to your audiences; thus, it helps you instantly grab your audiences' attention.

Useful for Sales Teams:

A high-tech presentation system also plays the role of a sales engagement platform. The software helps your sales team create winning presentations on your business offerings to persuade your target audience. From simple sales presentations to the most complex ones, feature-rich presentation graphics software helps you craft stunning presentations to stay ahead of the curve.

Saves Time:

A feature-packed presentation management tool also helps save time so that you and your team can focus on other essential aspects of the business, such as product development, building customer relationships, etc.

Helps You Become Better at Improvisation:

The presentation program makes your presentation more exciting and helps you become an impromptu speaker. Plus, it enables your audiences to connect to your visual content efficiently.

Boosts Team Spirit:

Top presentation software also enhances team spirit as you work with your team members collaboratively from any corner of the globe.

Easy Sharing:

The best presentation platforms allow you to upload your presentation to your blog and video-sharing sites such as YouTube so that your global audience can view it online anytime, anywhere. What's more, the software also allows you to share the presentation through a customizable link so that the recipients can view the presentation by clicking on it.

Flexibility:

You can use PPT-making software in multiple ways for communicating with your internal as well as external audience. The flexible slides of the presentation management software can be easily customized to suit your requirements.

Easy to Store:

Presentations created by cloud-based PowerPoint software can be easily stored on your PC or cloud-based server for future reference. Video presentation software offers some noteworthy benefits that make it the most sought-after business communication tool.

What are the Types of Presentation Software?

Presentation-making software is of two types:

Slideware Software:

Counted as one of the best presentation management solutions, slideware presentation software makes use of linear flow for creating slideshows or presentations with elaborate details. Slideware is a cost-effective presentation tool that can be easily integrated with the already existing software in your organization. Microsoft PowerPoint, Keynote, Google Slides, Zoho Show, etc., are some popular slideware presentation management software.

Canvas-based Software:

This presentation management software helps you display your ideas or messages on a virtual canvas. It uses both linear flows for presenting detailed facts and nonlinear flows for presenting generic points. The software combines videos, texts, images, etc., and places them together within a frame. Unlike slideware software, canvas-based presentation tools have no slides.

The new-age presentation packages, such as Prezi, Academic Presenter, etc. come with the features of both slideware and canvas-based presentation tools so that you can utilize the benefits of both styles.

What are the Features of the Best Presentation Software?

Built-in Layouts and Templates:

Online presentation platforms come with multiple inbuilt drag-and-drop templates to help you create eye-catching presentations. The fully-customizable templates allow you to add text, graphics, images, and videos on each slide per your requirements. What’s more, the inbuilt templates also lend uniformity to your presentation to make it look more professional. Nevertheless, you can also use blank templates for crafting the layout of your choice.

Modification Tool:

Presentation application software comes with a slide modification tool so that you can edit, modify, reorganize, and restyle your presentation whenever required. The tool also allows you to add additional slides and eliminate unwanted ones.

Animation Effects:

Advanced animated presentation software allows you to annex animated effects to the already added images, graphs, charts, etc. Moreover, it also lets you control the duration of animated effects on each slide. The software also allows you to change or delete unwanted effects.

Real-time Collaboration:

The best presentation software acts as team collaboration software to cater to today's team-centric work culture. The software facilitates real-time collaboration techniques so that your employees or colleagues can work together on a presentation at the same time.

Mobile Editing Capabilities:

Cloud-based PowerPoint software comes with a mobile-friendly version that can be used for uploading your presentation files to a cloud-based server so that your team members can view them from any corner of the globe. What's more, they can utilize a whiteboard presentation tool for sharing graphics, texts, audio content, etc.

Search Tools:

High-quality audio and video presentation software also provides a search tool so you can easily find answers to your queries.

Audio Files:

The best presentation system enables you to add audio files and other sound effects to add an element of professionalism to your presentation. A high-quality voiceover makes your presentation more exciting and goes a long way toward helping your audience retain your brand message for a longer time.

Cross-Platform Compatibility:

The best presentation solution comes with cross-platform compatibility to allow users to work on different equipment (PC, MAC, smartphones, tablets, etc.) seamlessly.

Animation Effects:

Animations are a great way to jazz up an otherwise dull presentation. The best-animated presentation software allows you to add multiple animations to your presentation slides. Animation effects not only help you keep your audience engaged but also makes your presentation stand out.

Live Polling:

The best presentation management software allows you to conduct live polls for keeping your audience engaged. It lets you view the results in real-time and project them on your slide. What's more, you can also decide if you want to display the results to your audiences.

So these are some useful features you should look for when investing in a presentation tool for your business.

Things to Consider before buying Presentation Software

Since the market is flooded with countless PowerPoint tools, choosing the right presentation management software for your business can be daunting. Therefore, do some online research to avoid purchasing a presentation solution of substandard quality.

When purchasing a presentation management system chosen by you offers all the features highlighted in this post. Additionally, you should keep the following factors in mind to pick the best presentation management software:

Know your Requirements:

Before making the final purchase decision, identify the presentation management problems faced by your team. Based on the identified problems, make a list of features that you think can help you create impressive presentations with perfection.
For example, ask yourself if you need cloud-based access. Also, find out if your organization needs multiple user accounts. At the same time, ask yourself if you want a presentation tool that facilitates online sharing so that you can share your presentation online.

Know Your Users:

Contemporary presentation management software is devised to cater to the needs of highly skilled PowerPoint management software and for users with zero or no experience. Buying highly sophisticated software that requires high levels of proficiency would prove futile for your team members if they have minimum PowerPoint skills. 

Choose a reputable vendor:

Make sure the vendor chosen by you offers high-quality presentation tools. At the same time, find out if the vendor has a good reputation in the industry. The best way to choose the right vendor is to visit their website and look for customer reviews and ratings. Software review sites can also help you identify the best software vendors.

Easy to Use:

When you shortlist the best presentation tools, a big consideration to keep in mind is how user-friendly the software is going to be. Therefore, before making the final purchase decision, make sure you choose an easy-to-use software that has an intuitive interface so that your team can use it even without any technical expertise.

Export and Import Capabilities:

Choose a presentation application package that comes with import/export facilities. This feature will help you export your presentations to other users. It will also allow you to import presentations from a different package.

Collaboration Tools:

Ensure the animated presentation software picked by you facilitates smooth online collaboration between you, your team members, clients, or stakeholders.

Safety and Security:

Since storing your sensitive data in a cloud-based server is vulnerable to viruses and hackers, make sure you choose presentation application software that offers robust security features to protect your data from cyber attackers. The software should allow you to add password protection to your presentations. Plus, it should also allow you to set different privacy settings for each presentation file.

Training:

Find out if the vendor provides comprehensive training to the users. Training is generally offered via documentation, webinars, in-person, or live online sessions. Robust training programs are essential for users that are using the presentation tool for the first time.

Support Team:

Make sure the vendor is backed by an efficient customer care team that can resolve your queries or any issue related to the software promptly and efficiently via emails, phone, or live support.

Pricing:

Choose a cloud-based presentation management software that suits your budget. However, you should refrain from buying an overly cheap presentation tool as it may not provide you with the features you are looking for. Additionally, it is advisable to pick software that offers flexible billing and payment so that you can switch from one plan to another at your convenience.

A good presentation is the cornerstone of your brand image. Therefore, you should not compromise on the quality of your presentation at any cost. We hope the guidelines highlighted in this post will help you choose the best presentation software to make excellent PowerPoint presentations to win over your audience.

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