Best Recruiting Agency Software

What is the Use of Recruiting Agency

Recruitment agency software provides a central platform for automating the applicant search, qualification, and hiring process. It gathers and sorts resumes, links job seekers with openings, sets up interviews and streamlines back-office hiring procedures.

Executive search businesses, staffing agencies, and recruiting agencies all use recruitment agency software to manage talent during the recruitment process.

It caters to businesses that are solely concerned with the recruiting and hiring process. Other recruiting agency software typically supports HR departments that manage recruiting and other HR roles and responsibilities within a corporation.

Moreover, recruiting agency software is closely related to staffing agency software, which focuses on creating a talent pool of competent individuals to offer on-demand and temporary personnel to businesses.

Recruiting agency software comprises suites for analytics on the success of recruiters and hiring trends, as well as for recruitment marketing, candidate sourcing, applicant tracking, candidate relationship management, candidate screening, evaluation, interviewing, offering, recruiting, and onboarding.

AI-powered sourcing systems search social media and job sites, gather data, build candidate profiles, and rank candidates. 

The sourcing and ongoing relationship management functions are especially important for recruitment agencies since they frequently require access to standing talent pools.

Screening tools gather documents to verify identities and enable background checks. Within the recruitment platform, built-in assessment tools evaluate applicants' talents.

What are the benefits of using recruitment agency software?

Here is what you can get from using hiring software:

1. Positive Candidate Experience

   Your hiring process serves as a conduit between the candidates and your clients. You won't be able to guide the best applicants to your clients if the road is rough (poor candidate experience).

   In the research, 80% of applicants surveyed concurred that a favorable hiring experience had affected their choice to accept a job offer. 

   To demonstrate to potential employees that your firm is a great place to work, organizations frequently advise them during this process about routinely distributing digital newsletters about their business progress and how their employees feel at work.

   With API and CRM functionality, recruiting tools can assist you in offering the greatest applicant experience. With messaging, email sequencing, and other communication channels, recruitment software can improve the effectiveness of your communication.

2. Smart Hiring by Reducing Recruiting Time

   The days of lengthy hiring procedures costing recruiting firms time, money, and qualified applicants are long gone. By removing manual labor, recruiting software allows you to hire new employees more quickly.
   86% of recruiters have said that Recruitment agency software has sped up the hiring process. Streamlining the workflow also saves your team time so you can quickly locate the best prospects for your clients.

3. Efficient Monitoring and Data Organization

   Use recruiting agency software to relieve your staff of tedious data input tasks. Integrating application tracking systems and recruiting CRM helps simplify data management and monitoring.

   With the best recruitment tools, everything from managing qualified prospects to billing and sales may be effectively handled and automated.

4. Streamlined Communication

   With capabilities like syncing emails and calendar events relating to candidates and contacts in the system, you can expedite the entire communication process.

   With all the previous information that has been shared with that candidate, your team can directly connect with them.

5. Automate Your Recruiting Process

   According to a study, using AI-powered recruiting tools for hiring applicants (58%), screening candidates (56%), and nurturing candidates (55%) are all excellent uses.

   Many hiring process phases, such as gathering candidate data and scheduling interviews, can be automated using recruiting technologies.

   Automation in recruitment will relieve you of administrative responsibilities, so you can focus on creating enduring relationships with your clients and applicants.

What Are the Features of Top Recruiting Agency Tools?

Below we have listed some of the key features that every recruiting agency software provides.

1. Sourcing Candidates

   You need to create a strong candidate pipeline; posting available positions on job boards or using LinkedIn to track applications is insufficient.

   As you source and hire for roles, the correct applicant tracking can assist you in strengthening this pipeline and expanding your talent pool. Examine whether an ATS enables you to conveniently store applicant data, locate and rapidly reference candidates, produce uniform candidate profiles, and automate outreach.

2. Managing Interviews

   You should seek features that simplify the interviewing process for your staff and candidates because interviews can add a lot of time and stress to your hiring process.

3. Candidate Relationship Management

   You frequently find a prospect you want to hire but don't yet have a suitable role. Having a candidate relationship management solution in situations like these enables you to utilize the applicant later on when the occasion arises.

   Through your applicant tracking system, a recruitment CRM tool also enables you to develop deep connections with potential employees, allowing you to nurture your candidate pipeline without losing out on candidates who could enrich your culture.

   The ability to tag, filter, and search your applicant database are a few key features you should look for. Additionally, consider whether you can design workflows that let you keep in touch with applicants while viewing previous outreach.

4. Reporting, Analytics, and Dashboards

   You should be proactive when seeking and selecting the best prospects because so much recruitment can be done in a reactive manner. However, if you lack the knowledge required to make wise hiring choices, you can spend a lot of money on recruitment with little return.

   Here, more in-depth data is relevant. By concentrating on diversity recruiting, reporting and analytics may be used as a single tool to help hiring teams better understand their candidate pipeline.

   When planning your hiring strategy or modifying your hiring procedure, dashboards that allow you to collect, store, and present data are extremely helpful.

5. Recruitment Marketing

   One common misperception regarding recruitment marketing is that it simply includes social media activity on your company's part. However, the modern hiring environment is that recruitment marketing must include all interactions a candidate has with your company.

   This means that every step of the recruiting process, such as job descriptions, careers pages, application forms and portals, candidate outreach, and more, should align with your recruitment marketing.

   Ask yourself if the recruiting software you're examining helps with recruitment marketing initiatives.

6. Automation and Personalization

   For recruiting teams aiming to find, engage, develop, and hire top talent, poor workflows can be one of the biggest productivity hindrances, especially when those procedures add unnecessary effort and manual chores.

   Automation and personalization are essential to making sure procedures advance the needle. 

   For instance, establishing interview procedures, gathering candidate input, setting up meetings, and mass-customizing marketing should all be possible with a few mouse clicks.

   The same is true for integrations that make hiring quicker, such as when your team prioritizes high-volume hiring.

7 Best Recruitment Software for Agencies

Every recruitment agency software offers a different set of features. So, you need to identify your requirements and select the perfect one for your organization. 

Here are a few best recruitment software for agencies:

1. JobDiva

JobDiva is a cloud-based software as a service (SaaS) for staffing businesses that includes a patent-protected recruiting engine, a full complement of cutting-edge features to support the hiring process. Moreover, it has a partner ecosystem of more than 150 integrations.

JobDiva, according to the vendor, has more than 30,000 users worldwide and is made to assist businesses in finding people more quickly, interacting with them more easily, and experiencing dominant growth.

Features:

• Job Requisition Management

• Company Website Posting

• Publish to Social Media

• Job Search Site Posting

• Customized Application Form

• Resume Management

• Duplicate Candidate Prevention

• Candidate Search

• Applicant Tracking

• Collaboration

• Email Templates

• Reporting

Pros 

• JobDiva is ideal for recruiting, scheduling interviews, paying employees, and managing payroll.

• Companies of any size can use the program.

• End-users can view notes and database creation with ease.

• It is simply because the software pulls resumes from numerous Job Portals.

• The application tracking solution includes contact relationship management and audit trail capabilities.

Cons

• Limited functionality on the software's mobile app is a user complaint.

• Users say that once a note has been saved, they cannot update it.

• No live phone help is provided by JobDiva's customer service department around-the-clock.

• In comparison to other solutions of a similar nature, the applicant monitoring system does not offer many social media integration options.

• Lead management functions are not available in the applicant tracking software.

2. Lever

Lever talent acquisition suite helps talent teams connect organizations with top talent and swiftly accomplish their hiring goals.

LeverTRM, a single package with extensive ATS and cutting-edge CRM capabilities for all talent acquisition leaders, is a feature that no other platform provides. LeverTRM's strengths enable them to scale and build their talent pipeline, create true and enduring relationships, and identify the most qualified individuals for recruitment. 

Lever Analytics provides customized reports with data visualization, offers accepted, interview remarks, and more to help executives and recruiting managers make tactical choices.

Features:

• Social Sourcing

• Job Posting

• Candidate Sourcing Metrics

• Candidate Search

• Career Page Configuration

• Candidate Management

• Dashboards Workflow Building 

• Hiring Processes Tracking

• Scheduling

• Applicant Data Management

• Candidate Evaluations

• Automated Resume Parsing

• Recruiting and Onboarding

• Interview Scheduling

• Applicant Tracking

Pros:

• Easy to deploy, quick and user-friendly.

• The parsing of the resume is outstanding.

• Scrape candidates from LinkedIn Recruiter directly into Lever.

• Scheduling candidates for the various steps in their interview process is easy. 

Cons:

• Price is always an issue.

• Hard to see data on pipelines.

3. Zoho Recruit

Zoho Recruit is a talent acquisition system that addresses the various challenges that recruiters confront. You can find, track, and hire the best candidates with the help of Zoho Recruit, which offers comprehensive solutions for both in-house recruiters and employment agencies.

Features:

• API

• Application Management

• Assessment Management

• Background Screening

• Candidate Management

• Careers Page

• Collaboration Tools

• Compliance Tracking

• Customizable Branding

• Customizable Reports

• Customizable Templates

• Internal HR

• Interview Scheduling

• Job Management

• Onboarding

• Pipeline Management

• Real-Time Reporting

• Reporting & Statistics

• Resume Parsing

• Social Media Integration

• Social Recruiting

• Task Management

• Third-Party Integrations

• Workflow Management

Pros:

• The best CRM for customization.

• Integrate all the elements of customer/prospect interaction.

• Project management, social media, customer service, email marketing, inventory management, and other workflow tools.

• Track webinar participant interaction.

Cons:

• The AI assistant doesn’t seem to add a lot of value.

• Internet access is necessary.

• Instead of charging per group of 5–10 members, the subscription cost is per user.

4. Jobsoid

Jobsoid is an online applicant tracking system that provides a full recruitment solution for all your hiring requirements. It has a wide range of features, all intended to simplify the hiring process at every stage.

Jobsoid offers you a one-stop shop for all your hiring needs, from posting positions on numerous job sites to handling the applications you receive from prospects, from getting in touch with applicants to working with your team.

Switch to hassle-free recruiting by automating your hiring process with Jobsoid. It enables users to make their own professional-looking career portal or page that promotes their business. They can also publish job board posting on various job portals and social media outlets.

Features:

• Job posting on multiple boards

• Facebook integration

• Chrome plugin

• Execute email campaigns

• Smart filters

• Customizable hiring process

• Tags and filters

• Automated reminders 

• Email and text integration

• Email auto-replies

• Interview scheduling 

Pros:

• Customer support is exceptional.

• User friendly and provides a seamless experience.

• Highly integrated, so it reduces manual efforts.

• Simple and clear to understand.

Cons: 

• Data storage.

• Customization.

• Analytics.

5. TurboHire

A machine learning- and AI-based talent acquisition platform (TAP) is offered by TurboHire to help companies of all sizes and shapes automate their hiring processes. 

Customers can rapidly post jobs on popular job sites like Indeed, Naukri, Google Jobs, and Facebook Jobs, among others, using the platform's 1-click job marketing module. Additionally, TurboHire supports the creation of a smart candidate brand for assessment and streamlines interactions between hiring managers and candidates.

Features:

• Applicant Tracking

• Background Screening

• Boolean Search

• CRM

• Candidate Management

• Communication Management

• Email Management

• Interview Management

• Interview Scheduling

• Job Management

• Lead Management

• Mobile Access

• Pipeline Reports

• Recruitment Management

• Reporting/Analytics

• Resume Database

• Resume Parsing

• Self Service Portal

• Social Media Integration

• Social Recruiting

• Talent Acquisition

• Task Management

• Third-Party Integrations

• Workflow Management

Pros:

• Speedier job screening.

• AI-enhanced chatbot.

• Automated interviews.

Cons:

• Lacks payroll and onboarding capabilities.

6. ZipRecruiter

ZipRecruiter allows businesses to post to numerous free job sites with a single submission and screen every application using quick and easy online interviews. 

Designed for recruitment, hiring, job posting, candidate screening, and application tracking, ZipRecruiter enables employers to publish to numerous job boards with a single submission, screen prospects using quick-to-setup online interviews, switch between responses and resumes, and more.

The application offers multi-city job posting for the greatest visibility for employment ads. Users can build custom-branded job posts by filling out a form or customizing a pre-built template.

You’ll need to add more users to the account to work together on rating and screening prospects.

Features:

• Applicant Tracking system

• Applicant Management 

• Assessment Management

• Candidate Background Screening

• Candidate Management

• Interview Management

• Job Application Management

• Multiple Employer Profiles

• Recruitment Management

• Resume Database

• Resume Parsing

• Resume Search

• Social Recruiting

Pros:

• Simple time, place, and keyword sorting

• generally simple to use; nothing confusing

• leading resume database for hiring

Cons:

• The industry offers a few unsatisfactory options.

• A boolean occasionally "enter" when you type it, forcing you to start over.

• The platform is undoubtedly pricey.

7. Bullhorn ATS & CRM

Bullhorn offers cloud-based CRM solutions for companies focused on building relationships. To help businesses attract new customers and retain existing ones, Bullhorn provides automated data collecting and customer intelligence technology.

Many different kinds of businesses can use Bullhorn's CRM capability, from consulting firms that require relationship management insights and thorough lead/opportunity reporting to PR firms that require internal reporter management tools and improved visibility into pitch efficiency.

Bullhorn CRM allows users to work anywhere, anytime, and on any device because it is mobile-ready and accessible in any browser. Additionally, Bullhorn CRM offers an open API that businesses may use to create and incorporate mission-critical tools and applications.

Features:

• Social Sourcing

• Job Posting

• Candidate Sourcing

• Candidate Search

• Career Page Configuration

• Candidate Management

• Workflow Building

• Hiring Processes Tracking

• Scheduling

• Applicant Data Management

• Candidate Evaluations

• Automated Resume Parsing

• Candidate-Facing Statuses

Pros:

• Bullhorn offers a more useful platform that allows customer management in addition to ATS, making it perfect for both small and large hiring agencies.

• It has mobile functionality, enabling instant access to the ATS from any location at any time.

• Email and the calendar are fully integrated for quicker and more precise communication.

• Android and iOS devices, as well as open APIs, all support Bullhorn.

• The program offers flexible subscription packages to meet varied users' requirements and financial capabilities.

Cons:

• There is no free trial available for the product for individuals who want to see if it works with their system.

• Live chat is not provided as an additional form of customer service.

• Bullhorn only supports the English language at this time.

• Bullhorn's ATS and CRM software does not include a native mobile application.

• It is best suited for recruiting firms because it only provides ATS and CRM and lacks features for other HR procedures.

How to select the best recruitment software for agencies?

If you want to pick the right recruitment software for your agency, here are three simple steps. 

Step 1: Determine Your Goals

You can improve your hiring process by identifying your main purpose. So, create a list of what you want to achieve by purchasing recruiting software.

• Find more or better candidates.

• Draw in more or better applications.

• Boost the reputation of your company.

• Reduce the time it takes to hire or fill a position

• Decrease the cost of hiring

• Increase candidate engagement

• Improve the candidate experience.

• Lower new employee churn.

Step 2: Identify the Features You Need

Top recruiting software tools should have the following features, so you can compare them and make an informed decision.

• Controls for security and privacy.

• Onboarding, customer service, and user education.

• Simple job posting on specialty, premium, and free job boards.

• Tools for candidate sourcing and screening.

• Career promotion via social media.

• Campaigns for employee referral recruitment.

• Candidate monitoring.

• Employing teamwork and communication.

• Bulk uploading and processing of resumes.

• Relationship management and tools for candidate engagement.

• Design and optimization of career websites.

• Customizing job application forms.

• Interview and skill assessment tools.

• Interview times are set.

• Portable hiring.

• Metrics, analytics, and reporting for hiring.

Step 3: Set a Budget

The price varies depending on the number of users, setup expenses, or open positions you plan to fill.

Most manufacturers of recruiting software won't offer prices until you give them specific information about the number of people who will utilize the platform and the capabilities your team needs.