Best Workflow Automation Software for Businesses in 2023

Best Workflow Automation Software are Comindware Tracker, Pipedrive, Quixy, and Kissflow. These applications ensure you can remove redundancy and discrepancy from different kinds of business processes by automating the entire workflow and scheduling different tasks at certain point of time.

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List of 20 Best Workflow Automation Software

Showing 1 - 20 of 58 products
#1

Prowly is a fully featured PR Software designed to serve Enterprises, Agencies. Prowly provides end-to-end solutions designed for Windows. This online PR system offers Direct Mail Management, Communications Calendar, Email Distribution, Article Author Database, Digital Asset Management at one place. Read Prowly Reviews

Starting Price: Starting Price: $269 Per Month

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Recent Review

"An absolute game changer" - tiheseb

#2

Kissflow Low-Code is a low-cost business-friendly code development platform. Kissflow Low Code comes with a customizable and easy-to-use user interface that allows even non-technical users to create working dashboards, and forms. Learn more about Kissflow Low Code

Starting Price: Starting Price: $3000 Per Month

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Emergents | 2023

#3

Omnisend is an email and SMS marketing automation platform tailored specifically for ecommerce. Full integration with ecommerce platforms, pre-built automation workflows, smart segmentation, and other features to increase your sales. Read Omnisend Reviews

Starting Price: Available on Request

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Recent Review

"Well workes" - Ravi

Contenders | 2023

#4

ActiveBatch Workload Automation & Enterprise Job Scheduling centralizes control over automated processes for enterprise-wide task orchestration and visibility. ActiveBatch's no-code/low-code approach allows users to build workflows faster. Read ActiveBatch Workload Automation Reviews

Starting Price: Available on Request

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Recent Review

"Best-in-class IT automation software" - Danny Zhang

Category Champions | 2023

#5

CMW Tracker provides non-coding workflow software for business process modeling and management, workflow automation and productivity boost. Minimize dependency on IT and empower non-technical users to design, run and modify Workflows with drag-and-drop simplicity. Read CMW Tracker Reviews

Starting Price: Starting Price: $29.99 User/Month

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Recent Review

"Automate Business Processes for 24/7 with Comindware Tracker " - Trinity Maruez

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Category Champions | 2023

#6

Quixy is a power-packed digital transformation platform helping enterprises enhance efficiency, transparency, and productivity of business operations by empowering business users with no coding skills to automate workflows and processe. Read Quixy Reviews

Starting Price: Starting Price: $20 Per User/Month, Billed Annually. Starts with minimum 20 users

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Recent Review

"Quixy has made it simple and easy to create applications and solve business problems" - Hima Varsha CVSLA

#7

Pipedrive is leading web-based Lead Management system loved by large number of sales teams. It is also a sales pipeline management tool to centralize the sales process arounf deals and helps team members focus on the right thing. Read Pipedrive Reviews

Starting Price: Starting Price: $12 User/Month

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Recent Review

"Ultimate CRM for B2B Business" - Harshit

Contenders | 2023

#8

Using the KiSSFLOW workflow management software you can design your organization’s workflow process in a matter of minutes. The automated workflow can then be used by members of your organizations immediately. Read Kissflow Process Reviews

Starting Price: Starting Price: $9 User/Month

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Recent Review

"We found it to be great product,great value for money, working mostly as expected and always on time." - Ashfaq Ali

#9

Super-easy solution for you! Say goodbye to complicated CRM systems, and hello to our intelligent Sales Software that makes prospecting easy. Multiple roles eg. Owner, Admin, Team Manager, Agents. Read Sales Simplify Reviews

Starting Price: Available on Request

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Recent Review

"Create your workflow in no time" - Sham Nasari

#10

isLucid is a single place to manage your Microsoft Teams meetings information and transcripts with an inbuilt AI virtual meeting assistant. Read isLucid Reviews

Starting Price: Starting Price: $119 Per Month

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Recent Review

"isLucid helped me to collect the most important parts of meeting easily" - Dovil? MilaĊĦauskait?

#11

Xerox DocuShare is one of the most powerful, flexibility and easy to used of enterprise content management system on the market. It is easily web-based on interface distribution workforce and sharing information from anytime and anywhere. Read Xerox DocuShare Reviews

Starting Price: Available on Request

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Recent Review

"Xento software " - Jaydutt G Pawar

Emergents | 2023

#12

Comidor is an Automation Platform, powered by Low-Code BPM and AI that helps businesses to create the workspace of the future and rediscover their competitive edge. Read Comidor Automation Platform Reviews

Starting Price: Available on Request

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Recent Review

"Comidor is powerful, yet you don't need to be an IT to use" - Sissy K.

Contenders | 2023

#13

Salesmate is the smart solution for the CRM to the small to medium size industry for enhancing their sales management. With Salesmate, it is now easy to track the sales progress, deals and get real-time entire sales reports. Read Salesmate CRM Reviews

Starting Price: Starting Price: $15 User/Month/Billed Annually

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Recent Review

"Good" - MuhammadSahil Jora

#14

QuickBase is one of the best business process management software for improve teamwork, collaboration, to create solutions for unique process, and optimization and automate key business processes. Read QuickBase BPM Reviews

Starting Price: Starting Price: $15 User/Month

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Recent Review

"Great functionality" - Maulik Mangukiya

Contenders | 2023

#15

Streamline operations and business processes with a highly-customizable platform. Deploy in minutes and without the need of IT support or technical skills. Free for up to 10 users. Read Pipefy Reviews

Starting Price: Starting Price: $12 User/Month

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Recent Review

"Acknowledge business rules well and act accordingly" - Sainath Gajendran

#16

Generating leads and collecting data is now easy and effortless with the help of JotForms, one of the most trusted form automation software. The form software comes with user-friendly form builders that create online forms in no time. Read Jotform Enterprise Reviews

Starting Price: Available on Request

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Recent Review

"Extremely wonderful" - Daniel Promise

#17

ZapUp is workflow automation software that allows you to automate repetitive tasks and integrate two or more applications. On a single platform, ZapUp allows you to integrate your everyday applications, assign tasks, and monitor workflow. Read ZapUp Reviews

Starting Price: Starting Price: $14.99 Per User

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Recent Review

"A Superb No-Code Automation software" - sandhya bobbili

#18

TouchBase offers project mgt solutions to Professional Services, Pharma, EPC, Engineering, etc. It supports business cases, proposals, NPD, schedule, resources, costs, procurement, risks, etc. It integrates with ERPs, CRMs, Accounting. Read ProductDossier PSA Reviews

Starting Price: Available on Request

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Recent Review

"Excellent Project Management Software" - Anupam Khandre

Category Champions | 2023

#19

cflow is a cloud-based workflow automation software that provides a simple way to automate business processes within companies. cflow helps SMBs transition from running their operations on emails and spreadsheets to using business applications that help increase productivity and reduce costs. Read Cflow Reviews

Starting Price: Available on Request

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Emergents | 2023

#20

Bautomate is a digital automation platform for businesses. It has built with AI, NLP technologies. It has RPA ,BPM, OCR and DMS components. Read Bautomate Reviews

Starting Price: Available on Request

Recent Review

"Bautomate resolved the complex issues in our invoice processes" - Sharan Sundar

Until 31st Mar 2023

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What Is Workflow Automation Software?

Workflow simply means how you get the work done. Workflow software includes a series of automated tasks you need to complete frequently to reach business goals. Workflow automation cannot be considered as a one-time task. It is used on a daily basis to improve business processes. With this system in place, teams can spend more time on getting the actual work done instead of spending time on doing processes that support automation systems.

Benefits of Using Workflow Automation Software

Research indicates that small and medium enterprises will adopt business workflow automation on a large scale. This will create a market for an opportunity of more than US$ 1,600 million by 2026.

Here are some major benefits of workflow software for your business:

1. Fewer Redundancies

CEOs worldwide are reported to spend about 20% of their time on work that can be automated, which includes analyzing operational data and reviewing status reports.

By implementing an automation plan for your business, you can easily spot redundant activities that take extra time and hamper productivity.

For instance, integrating all your data entry in a single automated system can help minimize the number of times employees retrieve that information. This can directly help you reduce labor costs for such activities.

2. Improved Accountability and Transparency

Workflow automation systems offer tracking functionalities for assigning tasks and monitoring progress for a range of projects.

If you integrate these systems into a robust project management software, your business can enjoy extra information on specific changes made on task documents. It also provides at-a-glance oversight for senior management, including managers and supervisors.

Automating and tracking workflows presents an increased accountability, which can help you monitor progress, recognize stand-out performers, and expose concealed bottlenecks on your team.

3. Enhanced Customer Communications

Workflow automation offers useful information on previous contact points and communications with your clients. With this system, you can avoid duplicate messages that may overwhelm some of your customers.

The Customer Relationship Management (CRM) software delivers a detailed overview of every contact made with all the clients, along with their detailed responses to those communications. This can help determine robust, effective strategies to reach out and retain customers in the business world.

4. Improved Billing with Automated Processes

Report suggests that 60% of occupations can save around 30% of time with automation when it comes to business processes. 

By automating your billing process, you can ensure on-time delivery for invoices along with improving tracking for your payments and communications. Prompt billing results in faster payments by your clients, directly leading to better cash flow for your company.

Integrated billing functions can help reduce staff workloads and promote accurate and timely delivery for all your customer invoices.

5. Easier Collaborations

Market research states that organizations can lose up to 20 to 30% of revenue every year because of inefficient processes.

The communication tools on your workflow automation system can help enhance team collaboration. The tools also provide a platform for sharing documents and project materials, which helps improve the tracking of tasks along with better collaborative capabilities.

If your team members work together and collaborate well, your business enjoys improved results and increased companionship.

6. Easier Search Processes

Workflow automation systems are packed with robust search features which help locate previous communications on different topics, such as:

  •  Billing and payment information for clients
  •  Previous projects on similar parameters to current ones
  •  Supply chain data management
  •  Information related to a specific client or job profile
  •  Work delivered by a specific individual or group
  •  Chronological searches covering time span from an hour to years 

Choose your parameters carefully to quickly access data stored in your system. This can save you time along with eliminating issues related to lost documents and data in your organization.

Key Features of Workflow Automation Software

Automation in the pharmaceuticals and healthcare industries is estimated to generate a revenue of over US$ 900 million by 2026.

Effective workflow management involves using digital tools for streamlining tasks via appropriate functionalities and features.

Here are some prominent features to look for in workflow automation software:

1. Intuitive Builder

Workflow automation starts and ends with an easy form builder (aka workflow design tool). A robust automation platform makes use of intuitive technology anyone can learn, such as a drag-and-drop form builder. It also offers a set of agile features for quick iterations, including preview and edit tools.

2. Access Controls

A major benefit of workflow automation is improved data accuracy. The best automation software can help keep your data accurate by using access control functionality. This feature can help you assign workflow steps to specific users and individuals who can access, view, and edit each step.

3. Participant Alerts

For your workflow to move along smoothly, you have to implement a tool that can notify or alert users whenever it is their turn to participate. The tool can help you send simple notification emails the moment a workflow step is ready for a user. This allows users to complete the step immediately.

4. Relevant Integrations

The most effective tools are those that can fully automate your workflow, going beyond the workflow automation software. Get a tool that can seamlessly connect to other platforms for sending your data where it needs to go, like email marketing platform, CRM, or Google spreadsheet).

5. Workflow Tracking

Being able to monitor workflow and quickly spot bottlenecks is always treasured. Effective workflow automation software can offer features that can make your workflow visible. For instance, the tools can offer a step timer to indicate how long each step takes, or a progress indicator for displaying which step is active currently.

6. Data Security

Data security breaches are pretty common nowadays, so you have to ensure your workflow automation software is designed to have key security features. To protect your data, you can use software that offers database encryption, password protections, browser security, and more.

Workflow Automation v/s Workload Automation

The difference between workload and workflow automation software is a long-running debate. Average users are unable to distinguish between the two before making an informed decision.

If you are one of them, here’s your quick guide.

Workflow involves a set of business processes handled by every employee in an organization, irrespective of their job role. Most companies use a workflow automation software to meet their business goals. The system helps your employees stay well-connected and get the tasks done seamlessly.

What is Workload?

Workload includes the everyday business processes that take place in an organization. It involves the concept of scheduling tasks, initiating, and running them daily to provide delivery.

It often refers to workload processes that take place outside of an organization, such as dealing with clients and customers associated with your company’s products or services.

Top 5 Workflow Automation Software

Take look at the top five workflow automation tools in 2020 here:

1. Nintex

Nintex can help automate the processes of content management and collaboration platforms.

With this workflow management tool, you can optimize processes, integrate content and make way for flawless team collaborations. Its people-driven design can assist users to easily streamline processes. If you are interested, Nintex also offers flexible pricing modules for small, medium, and large enterprises.

2. Kissflow

Kissflow is a cloud-based service platform that helps organizations create, model, and deploy business process apps. You can do all of this with very little to no coding knowledge. Compared to other workflow tools, this software follows a lightweight approach. It also empowers non-coding team members to help design workflows they are knowledgeable in.

Kissflow offers a simple visual interface, including drag-and-drop features for creating things like pre-populated fields, tables, and logic-based forms. It offers smooth access to dashboards, ad-hoc reports, KPIs, user management, etc. all at affordable pricing plans.

3. ProcessMaker

ProcessMaker can help enhance and streamline the flow of data via different systems and tasks. It depicts processes using BPMN 2.0 notations. ProcessMaker offers a low overhead, light, and efficient approach, including features like responsive form designer, user management, dashboards and KPIs, and output document builder.

ProcessMaker also features a drag-and-drop interface for business analysts to model workflows.

4. Bpm’online

bpm’online offers a highly interactive user interface. It is a suite of workflow tools designed for handling sales, leads, and accounting operations. It comes with the WYSIWYG process designing tool along with collaboration-specific features like file sharing and communication between team members. You can also deploy it either as an on premise or cloud-based service.

5. Flokzu

Flokzu uses the older Business Process Model and Notation (BPMN) system, allowing users to model processes via a drag-and-drop interface.

Flokzu can manage time, tasks, deadlines, rule-based processes, and notifications without any coding requirement. You can quickly deploy processes after they are modeled.

Related Research Articles:

FAQs of Workflow Automation Software

Workflow Automation Software assists in orchestrating automated workflows for different business processes, from financial records management to access entries for employees at the gate. With automation, the chances of errors generated due to human actions can be reduced, and also you will be able to use the resources for something more productive.

The workflow automation software can help design, execute, and automate processes based on workflow rules. Here, the human tasks, data, and files are routed between people and systems on the basis of pre-defined business rules.

ProcessMaker is the best workflow management software to enhance and streamline the flow of data via different systems and tasks. It depicts processes using BPMN 2.0 notations.

A workflow application typically refers to a software application that can automate business-related processes for an organization. However, it may also include processes that require a series of steps that need to be automated using the software.

Workflow automation allows you to automate CRM-related tasks that you handle manually. Contacting relevant parties, sending welcome emails to new clients, or contacting a CSR about a customer issue can all be automated using this software.


Each workflow component can be described with these three parameters:

Input:It includes resources and materials to complete a step.

Transformation:These rules dictate how the input is received and processed.

Output:These include materials and resources produced by the step, which act as inputs for the next step.

Last Updated: February 27, 2023