Best Workflow Management Software
Best workflow management software are Smartsheet, Proofhub, Asana, Kissflow, and monday.com. These workflow management tools Improve your business processes, reduces errors, and boost productivity.
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List of 20 Best WorkFlow Management Software
Category Champions | 2023
Powerful collaboration tool for teams of all sizes
Wrike is an online project management software that gives you complete visibility and control across your tasks. Online project management software to establish an advantage and align your team to work quick and active across your organization. Read Wrike Reviews
Starting Price: Available on Request
Recent Review
"I think Wrike could use an overhaul in terms of overall usage factors." - Lelodivova
Category Champions | 2023
A project management software you'll enjoy using
monday.com Work OS is the no-code project management platform that lets you easily plan, manage, and track projects, collaborate in real-time, and use automations and integrations to streamline workflows and save time. Read monday.com Reviews
Starting Price: Available on Request
Recent Review
"I love this software for planning marketing departments" - Laura Fernandez
ClickUp is the complete Task management software. Provide parallel features of Collaboration and Project management. Users can design and assign the task to be sent just for particular things. The notification alerts the employee to the deadline and productive chart. Read ClickUp Reviews
Starting Price: Available on Request
Recent Review
"Best tool" - Sarah John
TeamWorks is a cloud-based help desk software. It is suitable for small and medium-size organizations. It includes many functionalities like payroll management, biometric time management for track employee time. Read Teamwork Reviews
Starting Price: Starting Price: $0.10 Ticket/Month
Recent Review
"Excellent Task Manager and Business Support" - Mercy Anna
Resource Guru is the fast, flexible way to schedule teams and get work done. Manage people, equipment, and meeting rooms in one place. Track availability in real-time and assign work in seconds. Analyze workloads across clients and projects with insightful reports. Learn more about Resource Guru
Starting Price: Starting Price: $4.16 Person/Month
SmartSheet is the world's leading enterprise SaaS base collaboration solution for organizations and easily to managing and automatically work. It has combines ease use of a spreadsheet with collaborative file sharing. Read Smartsheet Reviews
Starting Price: Starting Price: $14 User/ Month
Recent Review
"Very nice" - Mamta Nagpal
Airtable is the solution for CRM to manage all-in-one with powerful features. It suits for such business like entertained, restaurant and hotels. It is very accurate and flexible software that delete all the duplication itself and integration with social media for secure communication. Read Airtable Reviews
Starting Price: Available on Request
Recent Review
"eased my professional work" - nikhil sachan
Insightful empowers your organization to measure and optimize employees’ performance and productivity through deep behavioral data insights. It gives you an understanding of how your team works, helps you manage remote teams, and increase productivity. Read Insightful Reviews
Starting Price: Starting Price: $8 Employee/Month
Recent Review
"Great app for workforce analysis" - Marc
Creately is a web based diagramming tool that can be used to draw flowcharts, wire-frames, mock-ups, UML diagrams, mind maps, organizational charts, info-graphics, network diagrams and many more diagrams types. Read Creately Reviews
Starting Price: Starting Price: $7 Users/ Month
Recent Review
"One of the best app for prototype " - Nitin
Your one-stop platform to build enterprise-grade a
Kissflow Low-Code is a low-cost business-friendly code development platform. Kissflow Low Code comes with a customizable and easy-to-use user interface that allows even non-technical users to create working dashboards, and forms. Learn more about Kissflow Low Code
Starting Price: Starting Price: $3000 Per Month
ActiveBatch Workload Automation & Enterprise Job Scheduling centralizes control over automated processes for enterprise-wide task orchestration and visibility. ActiveBatch's no-code/low-code approach allows users to build workflows faster. Read ActiveBatch Workload Automation Reviews
Starting Price: Available on Request
Recent Review
"Best-in-class IT automation software" - Danny Zhang
| Pros | Cons |
|---|---|
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I've tried many products and the enterprise job scheduler is the best on the market. |
There is a learning curve to be able to use this software to it's full capability, but once you get going it can be incredibly flexible across many workflows. |
Emergents | 2023
Integrify workflow management software which allows you to easily implement workflow automation for your department. It Provide employees with a user-friendly self-service portal to submit forms, manage tasks and track progress. Learn more about Integrify
Starting Price: Available on Request
Turbonomic is a cloud management software that helps you derive maximum benefits from your public cloud environment. This feature-rich software reducing your cloud expenses without compromising on quality of performance. Log in to download 30-day free trial. Learn more about Turbonomic
Starting Price: Available on Request
cPanel is a web hosting software which gives your customers a large range of features that allow them to control virtually every aspect of their websites and also gives you the ability to manage every hosting account on your server. Read cPanel Reviews
Starting Price: Starting Price: $20 Per Month
Recent Review
"Cpanel " - Krunal
| Pros | Cons |
|---|---|
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User interface and option distribution |
Pricing |
Ansible Tower IT is a workflow automation software that helps you deploy applications, crush complexity, and manage systems. It helps you create a strong foundation for DevOps, along with providing Deployment Management and Source Control. Learn more about Ansible Tower
Starting Price: Available on Request
Contenders | 2023
#1 Workflow & Business Process Management tool
Using the KiSSFLOW workflow management software you can design your organization’s workflow process in a matter of minutes. The automated workflow can then be used by members of your organizations immediately. Read Kissflow Process Reviews
Starting Price: Starting Price: $9 User/Month
Recent Review
"We found it to be great product,great value for money, working mostly as expected and always on time." - Ashfaq Ali
| Pros | Cons |
|---|---|
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It is quite versatile and user-friendly. it has got a good customer support system readily avaalable to get things done according to our changing needs. It allows us to pass internal memorandum easily among various departments thus saving a lot of time. |
Though it is a good application it has a few bugs which needs to be rectified by the company. It sometimes freezes in the middle of an operation and refresh button has to be clicked to retstart it. |
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It has helped us streamline our processes to the teams resulting in more effective and efficient administration. It can be rated as no.1 BPM toll without any doubt. It undoubtedly makes workflow process simple and smart. |
It does not support easy searching of data. we need to go through the whole report to find a partcicular information. |
Category Champions | 2023
CMW Tracker provides non-coding workflow software for business process modeling and management, workflow automation and productivity boost. Minimize dependency on IT and empower non-technical users to design, run and modify Workflows with drag-and-drop simplicity. Read CMW Tracker Reviews
Starting Price: Starting Price: $29.99 User/Month
Recent Review
"Automate Business Processes for 24/7 with Comindware Tracker " - Trinity Maruez
| Pros | Cons |
|---|---|
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Comindware Tracker do not require coding or IT external support to automate business procedures like time and expense tracking on projects. |
Comindware Tracker do not have on-premises versions for all operating systems, but we are satisfied with the cloud based version. |
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No complex IT is needed while creating workflow builders since business users are guided step by step. With separate workspaces, it is easy to create workflows for each department. |
Comindware Tracker for the entire period I have used it, has been my go-to business process automation platform with zero flaws. |
cflow is a cloud-based workflow automation software that provides a simple way to automate business processes within companies. cflow helps SMBs transition from running their operations on emails and spreadsheets to using business applications that help increase productivity and reduce costs. Read Cflow Reviews
Starting Price: Available on Request
Tallyfy is a fully featured WorkFlow Management Software designed to serve Enterprises, Startups. Tallyfy provides end-to-end solutions designed for Web App. This online WorkFlow Management system offers Compliance Tracking, Collaboration, Business Process Automation, Process Change Tracking, Process Mapping at one place. Learn more about Tallyfy
Starting Price: Available on Request
Contenders | 2023
FileHold is feature rich yet affordable and is ideal for organizationis of 20 users or more. Check in / check out, version control, document workflow, full audit trail of activites. Desktop and mobile device ready install on premise or in the cloud. Read FileHold Reviews
Starting Price: Starting Price: $1200.00 Per Year
Recent Review
"Review of FileHold from a long time Reseller" - Eric Posa
| Pros | Cons |
|---|---|
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Integrated with Microsoft Platforms. Easy installation. API is extremely powerful. The great team supporting the product. Knowledgebase has tons of information and documentation |
All of the product enhancements we have brought to their attention was scheduled for a release so we do not have cons at this time |
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Allows organizations to store electronic documents and records in an easy to use system with advanced functionality. Makes searching and finding documents and records much easier than on a typical shared drive(s) environment. |
Need commitment and support from the proper people within an organization to ensure the implementation is successful. |
Recent Review
Until 31st Mar 2023
Workflow Management: A Buyer's Guide
Chiefly used to streamline all the regular and specific errands of any organization, workflow management software has become the backbone of any successful business these days. The workflow system software solutions are practical in real life and set you free from doing repetitive tasks.
Workflow management software is a technology-driven software that offers various modules to organize common operations like allotting the work, checking the schedule, mapping out the workflow strategies, sending automatic emails, creating detailed reports, and so on.
A pack of well-integrated modules, online workflow software is a must-have tool for any business that seeks to eliminate receptiveness and endless paperwork of operations from its system. In addition, office workflow management software also helps you to find out the bottlenecks in your operative areas.
The use of automated top workflow management software using a performance management system helps a business to shrug off the everyday struggle that it faces to keep a check over incomplete tasks. By providing you with an immediate insight into your operations, IT workflow software helps any business to improve its productivity at an affordable cost.
What are the Benefits of Workflow Management Software?
Using a workflow tracking system for your organization is an intelligent move that any business could ever make. Whether you are a small-scale business taking baby steps towards success or an established business empire, there are a lot of benefits that come along with a workflow automation system.
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Reduced operational cost
Every business seeks the highest ROI and finds ways to reduce operational costs. A simple step of installing a workflow app in your organization helps you to achieve it successfully. As a workflow management software, a small business offers a whole set of integrated modules, and you need not hire specific professionals to perform all those tasks.
In addition, when you use the best workflow system for your organization, you basically choose an automatic operation that diminishes the chances of errors. Thus, you need not waste money on work audits and re-checking.
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Less paperwork
Using workflow management system software helps reduce the endless paperwork to a considerable extent. You need not do a manual entry of each and every task. The best workflow management software integrates automatically and notes everything once connected to your operating system. Converting your manual documents into virtual ones also helps you track and store them easily. Virtual documents can be tracked from anywhere and stored securely in a cloud space.
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Amplified productivity
When you have less paperwork, you can concentrate more on essential tasks. In addition, the automation of various tasks like task allocation, reporting, and task tracking saves a lot of time that can be invested elsewhere. As your best workflow tools offer you and your team quick and hassle-free access to your entire database, you can accomplish allotted tasks on time. With reduced manual work, you can focus on what is essential. Thus, you will witness an improvement in your functionality by all means.
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Safe and secure data storage
Data is the spine of every business and workflow management system software grants you the power to store them securely. With cloud-based integration, you will be able to arrange, edit, access, and share your data without having a fear of data loss and theft.
Besides, you can set access priority as well. Your business workflow software offers you a role-based access feature that further strengthens the security of your business data.
Apart from this, your enterprise workflow software also allows you to check the nature of the access. You can mark the work field for read-only or hidden workflow access. By doing this, you can easily safeguard your data in all respects and increase the system's accountability.
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All-inclusive communication
You will be able to build a constant communication system with the rest of your team by using office workflow software. As many business workflow tools come with mobile application integration, you can share the data, create reports, and even attend a meeting, irrespective of location.
Additionally, you can’t work independently. You need to take the help of other resources with your regular workflow software for small businesses. You need to keep a check on other operations as well. All leading marketing workflow software comes with inbuilt integration with other services like CRM, Field force automation, marketing, and so on to make the operations seamless and less brainstorming. With the help of various integration webs, you can carry out various parallel executions in tandem. If you are a large-scale company, this feature of the best workflow management system is highly prolific as you need not call other tools of various interlinked operations.
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Fine-tuned operations
When you have the power of automation that the best workflow tool offers, you can perform the arduous task easily, error-freely, and in a streamlined manner. You need to spend an hour creating a single report. Just use the simple drag-and-drop feature, and it’s all done. As it brings work resources, clients’ needs, and time frames over a single platform, you can accomplish the allotted tasks easily and accurately.
What is the Common Functionality of Workflow Management Software?
When we talk about the functionality of any web-based workflow software, we get to know that it is as vast as the cosmos. Depending upon its integration and features offered, workflow system software takes care of anything that falls between task allocation and task completion. Here are some chief functionality areas where an enterprise workflow process and system prove viability.
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Task allotment or assignment
One of the most vital functions of a workflow management tool is in the area of task allotment. While it is a tough nut to crack manually, the automated integration of an enterprise workflow system helps you accomplish it effortlessly. With its help, you can easily allow the task to the most-suited man force, easily explain the task, reassign the work, and keep track of its progress at each stage.
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Detailed reporting
With so many things happening around, it takes a lot to keep a check on everything. Reporting is indeed one of the most tedious jobs that anyone does. The thorough data analysis, impressive representation, and graphical representation of details are some aspects of reporting that are highly daunting in nature. The functionality of a workflow system in this section is beyond comparison. You can easily extract the desired information from the dashboard, incorporate it in reports, and analyze detailed data easily.
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Prompt notification system
When running an organization, you must stay updated with every single progress in all areas. At the same time, you need to update your team with the same. An automatic workflow time tracking software also delivers a lot in this area. Your best workflow system helps you send an automatic email or text notification to the entire team and associates over a single click.
In addition, you can post information like completed tasks, pending tasks, and any further extensions in the deadlines. The follow-up notification system is another added advantage that a workflow automation system offers to its users. It will help you to notify your team when the allotted task is aging and surpassing its allotted deadline.
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Controlled access
It is essential for every organization to ensure that only trusted and reliable sources are gaining access to your database. With the help of a workflow automation app, you can gain full control over your access system. It reduces the odds of data misuse as well.
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Graphical process modeling
When we talk about streamlining the workflow, the mention of an informative graphical representation of data gets its counting. A workflow-based system offers a user-friendly interface that can be operated with minimal training and a drag-and-drop feature. It also simplifies the process of workflow understanding.
Key Considerations While Purchasing Workflow Management Software
Though we all understand that the need for workflow approval software for any organization is de rigueur, choosing the one is highly daunting. There is several easy workflow software options flowing in the market that make the final decision more difficult. Seeing the ubiquity of business workflow tools and after making workflow management software comparisons, we face many difficulties in picking the one that will suffice our purposes well and precisely.
Here is our rundown of factors that one should always consider while searching for the best workflow approval software.
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Understand your nature as a buyer first
The first and foremost thing one should look out for a while buying workflow process software is the nature of the organization. Paying attention to this factor is essential to ensure you pick out the right thing.
If you are a small-scale business with a workforce of 100-150, a web-based or cloud-based workflow management system for small businesses would be better than on-premises workflow approval software. As cloud-based workflow management systems for small businesses do not demand any major investment and can operate over a low-cost plan, it will definitely save a lot on your operational cost.
On the other hand, if you are a large enterprise where a lot of work is happening in and around, you need to own Software Process Workflows, which are flexible, versatile, and highly scalable. Choose the one that offers mobile app support for around-the-clock functionality, inbuilt integration to perform various operations over a single enterprise workflow management system, and the capability to customize as per the business need. Third-party integration support is a must-have feature for all those large-scale enterprise workflow management systems. While you are looking for the best workflow management tool/ workflow management software for a large enterprise, another important factor to look out for is its ability to coordinate various components without any hassle.
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Compatibility with your existing tech stack
As we have already mentioned, you can’t thrive without the support of the best workflow management tools. Your best workflow management system should be compatible enough to work in conjunction with other existing operational tools.
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Simplicity
What is the use of buying simple workflow software that no one in your team can operate without having advanced programming skills? You must pick an online workflow management system that is user-friendly and comes with a simple usage manual to make the most out of it. To improve the simplicity of your simple workflow software, make sure you ask for a training session from the service provider at the installation time. Poorly designed and complex workflow approval software will do nothing except give you strong headaches.
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Security standards
As you will share all your vital business information over your best workflow software, it is very important that it offers you secure storage space. No matter what sort of business you own, data security is paramount and demands the utmost attention. If you are a global organization, its importance increases by two folds. The best workflow management tool that comes with any third-party data security integrations like Google Drive and Dropbox are the best choices to make.
Workflow Management Software Comparison
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Name |
Mobile Access |
Key Specs |
Free Trial |
Link |
|---|---|---|---|---|
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Monday |
iPhone and Android |
AES-256 encryption |
Life Time Free Basic Plan | |
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ClickUp |
iOS and Android |
AES-256 and 2FA encryption Notification via Email, and Desktop |
Life Time Free Basic Plan | |
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Zapier |
Android, and iOS |
AES-256 and TLS 1.2 encryption |
14 Days Free Trial | |
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Wrike |
iOS and Android |
2FA, AES-256, and TLS1.2 encryption. Notifications via Email, and Desktop |
14 Days Free Trial (Without Card) | |
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Kissflow |
iPhone and Android |
AES-256 encryption |
7 Days Free Trial |
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Workflow Management Software Case Study
Workflow tracking software has become essential to any business and organization. Seeing its deep penetration into the real-time business world, many kinds of research have been conducted about the market trends, challenges, and other components of an online workflow management system. Here are some inputs from a recent detailed case study in this direction.
A case study of Zoho Creator
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Company
Mission Cycle Company is a leading bike manufacturing company with around 50-100 workforce strength.
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The problem
As it grew supersonically, the company struggled to do an intelligent manual bookkeeping process. Its traditional paper-based record-keeping process was no longer adequate enough to keep track of the multi-facet operations of the company.
In addition, the company had a tough time building a multi-dimensional communication system between the manufacturing, sales, and marketing team with a growing business.
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The Solution
Zoho Creator, the leading workflow optimization software, helped the company completely eliminate the tedious manual bookkeeping process from its system. The cost-effective workflow management software also helped the company to streamline the increased workflow by automating all the operations and eliminating errors and delays.
In addition, the cloud workflow software proved its utility in providing time-bound location-free access to its customer database and other reporting. It also helped the company create customer feedback forms and improve its service per customer input. The company's traditional bookkeeping was replaced with a fast, accurate, and time-bound automatic record-keeping system that allowed the company to edit, share and create virtual documents without any hassles.
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The result
A simple implementation of the Zoho workflow management tool helps the organization achieve remarkable productivity growth. The company witnessed a hike of 300% in overall service delivery. The Zoho workflow management software's fully automated features helped the organization save 45% of weekly work hours.
In addition, the seamless order management software helped Mission Cycle Company to gain error-free order deliverance. The delivery was not only error-free, but it was also time-bound. Thus, they relish a remarkable database of happy customers.